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TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

FINANCE COMMITTEE MEETING MINUTES

June 1, 2018


Call to Order: 

Michael Garrett called the regularly scheduled meeting of the Finance Committee to order at 8:00 a.m. on June 1st, 2018, in Room 102 of Building 600 at the Texas School for the Blind and Visually Impaired, 1100 W. 45th St., Austin, TX.

In addition to Mr. Garrett, Board member Bobby Druesedow Jr. and Michael Hanley were present.

TSBVI staff members present were: 

Pamela Darden, Chief Financial Officer; Brian McDonald, Director of School Support Services; Amanda Hafer, Director of Accounting; Dan Hampton, Information Resource Director; Susan Morrison, General Counsel and Josh Splinter, Budget Officer.

Oath of Office: 

Michael Garrett swore in Michael Hanley with the oath of office as a re-appointed board member.

Consideration of Approval of Minutes of the April 06, 2018 Meeting: 

A motion to accept the minutes of the April 06, 2018, committee meeting as presented was made by Michael Hanley. Bobby Druesedow seconded the motion. The motion passed unanimously.

Report on TSBVI Farm Properties: 

Pamela Darden reported that herself, Amanda Hafer and Josh Splinter visited Sweetwater Texas the first week of May and visited with both Mr. Fullwood and Mr. Osborne. Both farmers took the TSBVI members to see their respective farm lands. Mr. Osborne also took the members to the cotton gin and seed plant and explained the cotton process. During this time of the year though no crop could be seen. Mr. Fullwood proposed wells being installed on the land he owns. TSBVI would be responsible for the well and pumps and he would pay for all the irrigation supplies. The business office is looking into a cost analysis for this. Pamela also talked about a visit that was made in the town of Roscoe where Mary Prior is buried. Mary Prior is the person that willed the land to TSBVI.

Consideration of Approval of Board Policies: 

Susan Morrison Presented a total of 14 policies, 13 that needed to be amended and 1 that needed to be adopted. The board first reviewed all the policies that needed to be amended, those are as follows: CDC, CE, CFA, CHB, CKA, CPAB, CRF, DED, DHF, DI, DIA, DMBA, and GKC. Bobby Druesedow made a motion to accept the amend the policies as stated. Michael Hanley seconded the motion. The motion passed unanimously.

Susan Morrison then presented policy DHB that needed to be adopted. Bobby Druesedow moved to approve the adoption of the new policies as presented. Michael Hanley seconded the motion. The motion passed unanimously.

Consideration of Approval of Investment Report: 

Pamela Darden presented the Investment Report for the 8 months of fiscal year 2018 ended on April 30, 2018. The total short-term investments balance was reported as $793,005.61. Pam Darden said that once the LAR is complete that herself and Amanda Hafer will be looking into other investment opportunities for the CD’s, and that earnings year-to-date on those are $5,517.02. Bobby Druesedow made a motion to accept the Investment Report as presented. Michael Hanley seconded the motion. The motion passed unanimously.

Review of Donations Report: 

Pamela Darden reviewed the Donations Report for the 8 months of fiscal year 2018 ended on April 30, 2018. The total donations received year to date was reported as $23,333.80

Consideration of approval of receipt of gifts and donations of over $500: 

Pamela Darden reported that there were two donations received for over $500.00 during this reporting period. The Point Venture Lions Club donated $3,000 which was undesignated. The Becken Bell Lewis Horzech family & Edwin Allison Remax Realtors donated $5,000 to be used for student technology. Also reported was a total of donations under $500. Bobby Druesedow moved to accept the receipt of gifts and donations over $500 as presented. Michael Hanley seconded the motion. The motion passed unanimously.

Consideration of approval of request for expenditures of undesignated gifts and donations: 

Pamela Darden advised the $3,000 is undesignated and doesn’t need to be approved. Bobby Druesedow made a motion to approve the expenditure of the $5,000 that was designated for technology. Michael Hanley seconded the motion. The motion passed unanimously.

Review of budget reports: 

Pamela Darden reviewed the Budget Report for the 8 months of fiscal year 2018 ended on April 30, 2018. The benchmark for expenditures was 67%. The total percent of all budgets in the State Treasury expended was 63%. Pamela advised that even though the percentages look good that TSBVI is very tight on the budget due to one-time funding that was received back in 2010 and used annually to cover expenditures has now run out.

Review of the Legacy Revenue report: 

Pamela Darden reviewed the Legacy Revenue Report for the 8 months of fiscal year 2018 ended on April 30, 2018. The benchmark for revenues was 67%. The total revenue reported as received was $632,870.30 which is 80%.

Review of the Legacy Expenditure report: 

Pamela Darden reviewed the Legacy Expenditure Report for the 8 months of fiscal year 2018 ended on April 30, 2018. The benchmark for expenditures was 67%. A total of 49% of the annual budget. in expenditures was reported.

Report from Chief Financial Officer: 

Pamela Darden reported on the Legislative Appropriations Report. She stated that we will have several exceptional items. She doesn’t not anticipate any cuts in our base GR. She stated we will request additional GR due to the loss of the one-time funds. Also we will be asking for funding to assist in school safety items. In addition to the exceptional items we will be asking for several riders to be added. One of those riders is SHARS and HHSC, we will try and receive direct payment from SHARS instead of doing our own billing.

Report from Information Resources Director: 

Dan Hampton provided an update on the Information Resources Department, Dan stated they will be working E-Rate funding to help fund better end point protection and server upgrades. Websites have been converted, and several different sites have been created. The new help desk has been stood up and they will be tying all four help desk personnel together so there is more collaboration happening. Dan has hired the Instructional Technology Coordinator, Daniel Wheeler. Dan talked about accessibility with the board members and the requirements for all new software.

Report from School Support Services: 

Brian McDonald provided an update on BLDG. 507, he stated they are underway on the project and have already moved some personnel to their new temporary locations. Starting in July TFC will be doing the asbestos abatement and that will take approximately 10 days. The new building should start in October and will be complete around February 2019. Brian wanted to give his thanks to everyone that participated in the graduation. The perimeter fence around 4801 has been completed but there will be additional construction happening in that building and should be completed by the start of school. The windows for the superintendent’s house are currently in fabrication and should take 6-8 weeks to complete.

Adjournment: 

Bobby Druesedow entertained a motion to adjourn the meeting. Michael Hanley seconded the motion and the motion passed unanimously. The meeting adjourned at 09:41 a.m.

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