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How and When to Refer Your Student

Students can be referred at any time during the year. Refer early, as many classes fill quickly. To be considered in the first round of selections you must submit a referral at least two months before the class. After that we can add more students if any slots remain. It is extremely difficult to admit a student at the last minute (1-2 weeks before the class).

Students can be referred for more than one class, and they may repeat most classes. In fact, it is often very helpful when students learn skills, integrate them at home, and then return to increase their skills in a later program.

Spring ARDs are an especially good time to consider an upcoming School Year class.

Checklist Prior To Referring:

  • Confirm that your student is functioning on or close to grade level. There are no exceptions for any class, including weekends.

  • Confirm that the student, family and school all commit to attending if accepted. Students who accept and later drop out create significant unnecessary work. Even worse, it often means that another student, who was denied because of a full class, can no longer fill that slot and we end up with a class that is not full.

  • Make sure that some form of transportation will be available.

  • If applying for a technology class, be sure your student has basic keyboarding skills.

Online Referral Process:

  • Referrals must come from the local school district (usually the VI teacher). Interested parents should confer with their local school representative to discuss classes or objectives their child might work on in a STP class, and then work with the district in making a referral. Exception: Parents of home-schooled students may directly submit a referral (if their child meets eligibility requirements described under 'Who Can Attend')

  • A representative from the local district (usually the student's teacher of the visually impaired - TVI) should get the process started by completing the online referral form .

  • When filling out the online referral form, list every class you want your student to attend. If you want to add another class, just send an email to the Short-Term Programs Administrative Team at . You only have to submit one new referral form each school year. Summer Short-Term Programs requires a separate application.

  • You should receive email acknowledgement that your referral was received within 5 school days. If you do not, please contact Administrative Teams at  because an error may have occurred during transmission.

Confirmation of Acceptance

  • When a referral is received, students are listed under all classes they apply for. Then two months before each class, all applicants for the class are reviewed and students are accepted based on appropriateness and need. If slots remain, additional students can be admitted until the class is full.

  • TVIs are notified by email when their student is accepted (or not accepted). TVIs and parents of accepted students then receive additional materials needed to complete the application.

Your Student Has Been Accepted. Now What?

After the TVI receives notice that the student is accepted, the TVI will be contacted by the following people from TSBVI.

  1. Administrative Assistant: Nichelle White, 512-206-9332 or Office Manager, Phoebe Williams, 512-206-9241.

    • Discuss the process for completing or updating the student’s online application information. Except in extenuating, prearranged circumstances, the application must be completed at least two weeks before the program begins. Students cannot attend the program if their application has not been received.

    • Finalize transportation arrangements if needed.

    • Send email including all other forms necessary for attendance.

    • Send emails about travel information, what to pack, registration and driving directions, when to arrive/depart, staff contact info, etc.

  2. The class coordinator will call or email the TVI to discuss the student. Returning students may be handled by email whereas new students probably require a telephone discussion. Other persons may be included in this conversation, as preferred in each individual situation (e.g., parent, math teacher).

    • Obtain specific information about the student’s present level of performance in the instructional areas selected.

    • Obtain information about modifications, materials and strategies for working effectively with the student.

    • Discuss homework and other assignments that the student will bring if attending a week-long program.

    • Discuss various activities to be performed by TSBVI and by the local district to maintain skills after a Short-Term program.

    • Confirm plans for mode of transportation to and from the program.

Coming To Campus

As the student prepares to come to TSBVI, please remember:

  • Students should arrive on campus between 3:00 and 6:00 pm on the first day of the program.

  • When a student arrives at our campus, he or she must first check in at the Health Center before going to the dorm, even if the student does not have medications. If the student is bringing medication, all medication must be brought in their original, labeled containers, as received from the pharmacy.

  • Be sure the student brings appropriate clothing and toiletries.

  • Make sure to include a list of all textbooks and technology (including all components) that the student is bringing. This will help us get all belongings back to you after the class.

If driving:

  • Bring the campus map, registration information and driving directions included in the Parent Travel Mailer.

  •   For assistance with getting through campus arm gates or directions, call Security at 512-844-5173.
  • The closest parking lot to the Health Center can be reached by turning north into the campus from West 45th St. onto Miller Drive. Go straight until the road dead ends at Wildcat Run. Make a right turn into the parking lot.  Park in this lot behind the Business Building, #608. Walk south (towards W. 45th Street) to the Health Center Building, #603 to register.  Leave luggage in the car for the time being, but take medications and anything medically related with the student to the Health Center.

  • After the student finishes checking in at the Health Center, the Health Center staff can call our dormitory staff to pick you up at the parking lot to take you to the dormitory, or you may drive to the dorm, using the instructions below.

    Walk back to your car to the parking lot behind the Business Building #608. Go right, driving east on Wildcat Run, which dead-ends to Sunshine Drive. Take a left going north on Sunshine, then a left going west on W. 49th. Take a left on Grover, heading south, to our Short-Term Programs dormitory, which is on your left at 4715 Grover, Dormitory #577.