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Steps To Obtain Braille Books or Partial Books for Students with Visual Impairment

TEA, November 2001 DRAFT

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  1. The IEP team determines braille needed.
  2. District identifies specific books or portion of books needed.
  3. Is the book a state- adopted textbook? http://tea.texas.gov/textbooks/materials/bulletin/
    1. Yes - go to step 4.
    2. No - go to step 5
  4. Order the book from the TEA Textbook Division at no cost to the district. (end of process)
  5. Search the online APH Louis database at http://www.aph.org/louis.htm
    Is the book listed in the APH Louis database as available in either embossed format or in file format?
    1. Yes - go to step 6
    2. No - go to step 23
  6. Is the book available in embossed format?
    1. Yes - go to step 7
    2. No - go to step 13
  7. Is the book also available in file format in the APH Repository?
    1. Yes - go to step 8
    2. No - go to step 10
  8. Calculate the cost of embossing the book or specific pages needed and compare to the cost of the embossed version.*
  9. Is it more cost/time effective to order the embossed version?
    1. Yes - go to step 10
    2. No - go to step 15
  10. Is the embossed book available from APH via Quota funds?
    1. Yes - go to step 11
    2. No - go to step 12
  11. Order from the TMCVI at the TSBVI. There is no cost to the district. (end of process)
  12. Order from the source identified in the APH Louis database. The district is responsible for any costs. (end of process)
  13. Is the book available in file format in the APH Repository?
    1. Yes - go to step 15
    2. No - go to step 14
  14. The local district arranges to have the materials brailled by:
    • local transcriber,
    • contract transcriber,
    • ESC-if they offer this service, or
    • APH ATTIC http://www.aph.org/atic/
    • The district is responsible for any costs. (end of process)
  15. E-mail an order for the file from the TMCVI at the TSBVI at no cost to the district for the file.
  16. The TMCVI downloads and forwards file to ESC Region IV or ESC Region XX Braille Production Centers (BPC)
  17. The BPC determines quality of file. Can the file be embossed without major revisions to the file resulting in additional costs?
    1. Yes - go to step 19
    2. No - go to step 18
  18. The BPC contacts the district, and negotiates cost to produce the product. *
    1. go to step 20
  19. The BPC contacts the district, determines actual needs, and tells district actual cost. *
  20. Does the LEA elect for the BPC to produce book?
    1. Yes - go to step 21
    2. No - go to step 22
  21. The BPC produces materials and ships to the district. The BPC bills the district directly. (end of process)
  22. The local district arranges to have the materials brailled by:
    • The district is responsible for any costs.
    • Local certified transcriber,
    • Contract transcriber,
    • ESC-if they offer this service,
    • VI teacher (if caseload allows).
    • APH ATTIC http://www.aph.org/atic/ (end of process)
  23. Check other listings of previously brailled books e.g.
  24. Is the book available in either embossed format or in file format?
    1. Yes - go to step 25
    2. No - go to step 14
  25. Order or download from the source. The district is responsible for any costs. (end of process)

For additional information see: Textbooks: The Right Book at the Right Time for Students with Visual Impairments