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Health Center Letter to Parents


Dear Parent/Legal Guardian/Adult Student/Other Person with Legal Authority,

The Health Center looks forward to working with your student this school year. Our goal is to keep all students healthy and safe while attending TSBVI. We want to inform you of our Health Center procedures relating to medications, emergency action plans, illness, hospitalization, and medical appointments.

Medications: To ensure the Health Center has the medications to keep your student in good health and able to participate in the school program, all prescribed medications (including critical and emergency medications for seizures, adrenal insufficiency, asthma, anaphylaxis, diabetes, etc.) must be returned to TSBVI each time your student returns to school. If you bring your student to the weekends home stop or bring your student back to school without all of their prescribed/critical/emergency medications, your student will not be allowed to come back to school.

1. Prescription labels: All prescription medicines must be brought to TSBVI in a properly labeled pharmacy bottle, including the name of the medication, the dose prescribed, times medication is to be administered, and expiration date. Prescriptions may not be altered in any way. Prescription bottles that have writing on them or are expired will not be accepted. 

2. Prescription Labels that State “Use as Directed”: Any prescription labels that state, “Use as Directed” must include a written note or Health Care Provider's Order form from the health care provider explaining the reason, dose and frequency that the medication is to be administered. Any medication (prescribed or over the counter) from outside of the U.S. will not be accepted.

3. Medication Refills: Parent/Legal Guardian/Adult Student/Other Person with Legal Authority is responsible for monitoring and obtaining all medication refills. Parent/Legal Guardian/Adult Student/Other Person with Legal Authority must ensure that an adequate supply of medicine is on hand for the school week. If your student runs out of
medications, you will be asked to make arrangements to pick up your student from school. Your student will not be allowed to return to TSBVI until the medication has been refilled and is at TSBVI.

4. Health Care Provider's Order for Student Medication: Medication will only be given as prescribed by the health care provider. If any changes are made to a student’s prescription, please have the health care provider complete a new written order that includes the name of medication, the reason for administration, dose, time, and method of administration or the health care provider may complete the TSBVI Health Care Provider's Order form.

5. Over-the-counter medications: All over-the-counter medications must have a new written order that includes the name of medication, the reason for administration, dose, time, and method of administration or the health care provider may complete the TSBVI Health Care Provider's Order form. Over-the-counter medications must be in the original container and not expired.

6. Changes in medications and/or doses: Please notify Health Center nurses at 512-206-9136 any time there is a change by the health care provider with your student’s medications or medication dose your student is receiving.

7. TSBVI Standing Orders for Medications: With Parent/Legal Guardian/Adult Student/Other Person with Legal Authority approval, the health center has medications on our TSBVI Standing Orders that may be administered on an as needed basis to cover short term illness such as headaches, eye pain/dryness, muscle pain, stomach upset, allergy/cough, etc. If your student needs a medication from our standing orders for longer than 7 days, your student will need an order from the student’s health care provider to continue the medication.

Emergency Action Plans

If your student has one of the following conditions: seizures, diabetes, adrenal insufficiency, asthma, allergic reaction requiring Benadryl or Epi-Pen, the student will be required to have an “Emergency Action Plan” completed by the student’s health care provider (allergist, neurologist, endocrinologist, etc.). Students must bring their prescribed emergency medications that are listed on the Emergency Action Plan with them at registration. Some examples of emergency medications include Diastat, Xopenex, Solu-Cortef, Epi-pens, and Glucagon.

a. Seizures
b. Diabetes (Type I or II)
c. Adrenal insufficiency
d. Any allergy that requires emergency treatment such as Benadryl or an Epi-Pen
e. Asthma

Other Forms

Health Care Provider's Order
Student Physical Examination to be Completed by Physician

Illness: If your student becomes ill while at TSBVI, the Health Center will notify you. If the Health Center nurses feel that it will take more than 24 hours of care in the Health Center for your student to get well, you will be requested to make arrangements for your student to go home.

Hospitalization: If it becomes necessary to transport your student to a hospital, you will be required to come to Austin as soon as possible so that you can manage and attend to your student’s care, communicate with health care providers, and make medical decisions. TSBVI is unable to assume this responsibility.   

Once your student is discharged or released from the hospital, a return to TSBVI will not be discussed until follow-up by the student’s primary care physician has been completed. Close monitoring and/or rest at home is often necessary following a hospitalization. TSBVI will require medical information and a doctor’s release prior to planning a return to school.

Medical and Dental Appointments: All routine medical and dental appointments need to be scheduled by Parent/Legal Guardian/Adult Student/Other Person with Legal Authority in student’s hometown. If your student requires emergency care, TSBVI will make arrangement for your student to be transported to the appropriate
medical facility or hospital and parent/legal guardian/other person person with legal authority will be notified.

Again, we look forward to having your student at TSBVI. Feel free to call the Health Center at (512)
206-9136 or email at if you have any questions or concerns.

Thank you,
Sally Freeman, MSN, RN
Health Center Director