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NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired (TSBVI) shall be held on May 28, 2020, beginning at 10:15 a.m. via Zoom videoconference from Texas School for the Blind and Visually Impaired, 1100 West 45th Street, Austin, Texas.  

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. Sec. 551.071, .072, 073, .074, .076, .082, .0821, .083, .084, or .089.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session. 

The public may access this Zoom videoconference meeting by calling 1-888-475-4499 (toll-free) and using the access code 5124548631.  You may also select this link to join online: https://us02web.zoom.us/j/5124548631

If you would like to make a public comment during the public comment portion of the Board meeting, contact Susan Houghtling at least ten minutes before the meeting at (512) 206-9233 or by email at 

The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for May 28, 2020 Meeting

  1. Call to Order
  2. Introduction of Audience
  3. Recognition of the 2020 Outstanding Outreach Staff Member (Lee Sonnenberg)
  4. Recognition of Retiring TSBVI Staff Members (Lee Sonnenberg)
  5. Public Comment
  6. Consideration of Approval of Minutes of April 6, 2020 Board Meeting (Lee Sonnenberg), pages 4-22, LP 7-41
  7. Report from the Finance Committee (Joseph Muniz)s/Open Forum
    1. Consideration of approval of board policies: pages 23-147, LP 42-273
      CJA (TSBVI) Contracted Services: Criminal History (amend), pages 31-37, LP 57-72
      CLE Building, Grounds and Equipment Management: Flag Displays (amend), page 38, LP 73
      DAA Employment Objectives: Equal Opportunity Employment (amend), pages 39-48, LP 74-93
      DEG Compensation and Benefits: ERS Retirement Program (amend), pages 49-50, LP 94-97
      DNA (TSBVI) Performance Appraisal: Evaluation of Teachers (amend), pages 51-54, LP 98-104
    2. Consideration of approval of Investment Report, page 148, LP 277
    3. Consideration of approval of receipt of gifts and donations of over $500, pages 149-150, LP 278-279
    4. Consideration of approval of request for expenditure of gifts and donations, pages 149-150, 278-279
    5. Review of budget reports
      • Operating Budget Expenditure Report, pages 151-155, LP 280-284
      • Legacy Revenue Budget Report, page 156, LP 285
      • Legacy Operating Expenditure Budget Report, pages 157-158, LP 286-287
  8. Report from the Program Committee (Brenda Lee)
    1. Consideration of approval of board policies: pages 23-147, LP 42-276
      EHBAE (TSBVI) Special Education: Procedural Requirements (amend), pages 55-56, LP 105-107
      EHDD (TSBVI) Extended Instructional Programs: College Coursework (amend), pages 57-65, LP 108-123
      FEB (TSBVI) Attendance: Attendance Accounting (amend), pages 66-67, LP 124-127
      FFAC (TSBVI) Wellness and Health Services: Medical Treatment (amend), pages 68-79, LP 128-150
      FFG (TSBVI) Student Welfare: Abuse, Neglect, Exploitation, and Improper Child Care Incidents (amend), pages 80-89, LP 151-168
      FNG (TSBVI) Student Rights and Responsibilities: Student and Parent Complaints/Grievances (amend), pages 90-100, LP 169-188
      FO Student Discipline (amend), pages 101-109, LP 189-205
      FOA (TSBVI) Placement in Alternative Educational Setting: Removal by Teacher (amend), pages 110-112, LP 206-210
      FOB Student Discipline: Out-of-School Suspension (amend), pages 113-114, LP 211-214
      FOC (TSBVI) Student Discipline: Placement in Disciplinary Alternative Education Program (DAEP) (amend), pages 115-123, LP 215-231
      FOD (TSBVI) Student Discipline: Expulsion (amend), pages 124-134, LP 232-252
      FOF (TSBVI) Student Discipline: Students with Disabilities (amend), pages 135-147, LP 253-276
    2. Report from Comprehensive Programs Principal, Miles Fain
      • Comprehensive Programs update
      • TSBVI plan to participate in the Teacher Incentive Allotment, pages 159-168, LP 288-306
      • Consideration of approval to participate in the Teacher Incentive Allotment, pages 159-168, LP 288-306
      • School Health Advisory Council’s activities and recommendations
    3. Report from Short-Term Programs Principal, Sara Merritt
      • Short-Term Programs update
      • Summer Programs update
    4. Report from Outreach Director, Kate Borg
      • Outreach Program update
  9. Report from the Audit, Management Review and Compliance Committee (Julie Prause)
    1. Consideration of approval of Audit of Policy and Procedure for Reporting and Investigating Allegations of Student Abuse, Neglect, Exploitation, or Improper Care, page 169, LP 307
    2. Consideration of approval of board policies: pages 23-147, LP 42-276
      BBD (TSBVI) Board Members: Training and Orientation (amend), pages 27-30, LP 49-56
  10. Report from the Personnel Committee (Mary Alexander)
    1. Consideration of approval of the hiring process for a new internal auditor for TSBVI (Mary Alexander)
      • Discussion of current posting status for the Internal Auditor position
      • Credential requirements
      • Engagement of an external auditing firm
      • Other alternatives
  11. Consideration of Ratification of Waiver Request to the Texas Education Agency Regarding Educator Appraisals (Emily Coleman), pages 170-171, LP 308-312
  12. Consideration of Approval of Waiver Request to the Texas Education Agency of Required Number of Instructional Minutes for the 2019-2020 School Year (Emily Coleman), pages 172-173, LP 313-315
  13. Consideration of Approval of Waiver Request to the Texas Education Agency Regarding Inventory of Instructional Materials (Emily Coleman), page 174, LP 316-317
  14. Consideration of Approval of New Contract Staff (Emily Coleman)
  15. Consideration of Approval of the Agency Strategic Plan for Fiscal Years 2021-2025 (Emily Coleman), page 175, LP 318-319
  16. Review of 2020-2021 Annual Improvement Plan (Emily Coleman), page 176, LP 320-321
  17. Report from the Superintendent, pages 177-178, LP 322-324
    1. Campus activities
    2. Superintendent activities
  18. Consideration of Approval of Dates for 2020-2021 Board Meetings and Training Dates and Discussion of Summer 2020 Board Meeting (Lee Sonnenberg), page 179, LP 325-326 
  19. Discussion of Future Board Meeting Topics (Lee Sonnenberg)
  20. Announcements
  21. Adjournment

"Board Packet" Documents
for May 28, 2020 Meeting

  1. Board Agenda 5-28-20 Final pp. 1-3
  2. Cover Letter - Full Board Minutes 4-6-20 for 5-28-20 Meeting pp. 4
  3. Minutes - Full Board Meeting 4-6-20 FINAL pp 5-22
  4. Cover Letter - Policies 5-20 pp. 23
  5. Explanations for 5-20 pp. 24-26
  6. BBD for 5-20 pp. 27-30
  7. CJA for 5-20 pp. 31-37
  8. CLE for 5-20 pp. 38
  9. DAA for 5-20 pp 39-48
  10. DEG for 5-20 pp. 49-50
  11. DNA for 5-20 pp. 51-54
  12. EHBAE for 5-20 pp. 55-56
  13. EHDD for 5-20 pp. 57-65
  14. FEB for 5-20 pp. 66-67
  15. FFAC for 5-20 pp. 68-79
  16. FFG for 5-20 pp. 80-89
  17. FNG for 5-20 pp 90-100
  18. FO for 5-20 pp. 101-109
  19. FOA for 5-20 pp. 110-112
  20. FOB for 5-20 pp. 113-114
  21. FOC for 5-20 pp. 115-123
  22. FOD for 5-20 pp. 124-134
  23. FOF for 5-20 pp. 135-147
  24. Investment Report 5-20 pp. 148
  25. Donations Report 5-20 pp. 149-150
  26. Operating Budget Expenditure Report 5-20 pp. 151-155
  27. Legacy Revenue Budget Report 5-20 pp. 156
  28. Legacy Operating Expenditure Report 5-20 pp. 157-158
  29. TSBVI Plan for TIA Participation 5-20 pp. 159-168
  30. Cover Letter - Audit on Abuse Neglect etc. 5-20 pp. 169
  31. Cover Letter - Ratification of Waiver Request Regarding Educator Appraisals 5-20 pp. 170-171
  32. Cover Letter - Waiver Request Regarding Missed School Days 5-20 pp. 172-173
  33. Cover Letter - Waiver Request Regarding Instructional Materials Inventory 5-20 pp. 174
  34. Cover Letter - Agency Strategic Plan 5-20 pp. 175
  35. Cover Letter - Annual Improvement Plan 5-20 pp. 176
  36. Superintendents Report 5-20 pp. 177-178
  37. Cover Letter - Meeting Dates 5-20 pp. 179