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NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 28, 2016 beginning at 2:00 p.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas. 

If, during the course of the meetings, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.001, et seq.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session.  The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA

for January 28, 2016 Meeting

   

1.   Call to Order

2.   Introduction of Audience

3.   Strategic Planning Session – Cynthia Martin, Meeting Facilitator

4.   Adjournment

NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 29, 2016 beginning at 10:15 a.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas. 

If, during the course of the meetings, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.001, et seq.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session.  The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA

for January 29, 2016 Meeting

   

1.   Call to Order

2.   Introduction of Audience

3.   Public Comments/Open Forum

   

4.   Recognition of Patti Robinson for Receiving the Recognize Good Legend Award (Mary Alexander)

5.   Recognition of the 2016 TSBVI Outstanding Direct Care and Outreach Staff Members (Mary Alexander)

6.   Consideration of Approval of Minutes of November 19 and 20, 2015 Board Meetings (Mary Alexander), pages 4-13

7.   Report from the Finance Committee (Michael Garrett)

a.   Consideration of approval of board policies:  pages 14-54

CFDA        Accounting:  School Activity Fund Management (review), page 16

CFDB        Accounting:  Student Trust Fund (review), page 17

CFE           Accounting:  Payroll Procedures (review), page 18

CFEA         Payroll Procedures:  Salary Deductions (amend), pages 19-21

CFG           Accounting:  Cash Received for School Purposes (review), page 22

CG              Bonded Employees and Officers (review), page 23

CHF           Purchasing and Acquisition:  Payment Procedures (amend), pages 24-26

CV              Facilities Construction (review), page 27

b.    Consideration of approval of Investment Report, pages 55-56

c.   Consideration of adoption of a resolution regarding the review of the investment policy and strategies of TSBVI, pages 57-58

d.   Consideration of approval of receipt of gifts and donations of over $500, pages 59-60

e.    Consideration of approval of request for expenditure of gifts and donations, pages 59-60

f.     Review of budget reports, pages 61-66

8.   Report from the Program Committee (Anne Corn)          

a.   Consideration of approval of board policies:  pages 14-54

EA              Instructional Goals and Objectives (delete), page 28

FL               Student Records (amend), pages 29-51

FL-E           Student Records (delete), pages 52-54

b.   Report on low vision travel off-campus and use of canes

9.   Report from the Audit, Compliance, and Management Review Committee (Lee Sonnenberg)

a.    Report from the Internal Auditor (Jaye Stepp)

Progress on open audit recommendations

10.    Public Discussion of TSBVI’s 2014-2015 Annual Report (Mary Alexander), page 67

11.    Consideration of Superintendent’s Performance Appraisal (Mary Alexander), page 68

12.    Consideration of Internal Auditor's Performance Appraisal (Mary Alexander), page 69

13.    Consideration of Approval of TSBVI’s Vision, Mission and Philosophy Statements and Strategic Goals (Bill Daugherty), pages 70-72

14.    Status Report on Action Plans in the 2015-2016 School Improvement Plan (Bill Daugherty) , page 73

15.    Report from All Blind Children of Texas (Gloria Bennett)

16.    Report from the Superintendent, pages 74-75

a.   Campus activities

17.    Discussion of Future Board Meeting Topics and Scheduling of Training Sessions (Mary Alexander)

18.    Election of Board Officers (Mary Alexander), pages 76-77

19.    Consideration of Approval of Incoming Board President’s Recommendations Concerning Board Committees (Board President), pages 76-77

20.    Appointment of Board Committee Members, Chairpersons and Vice-Chairpersons (Board President), pages 76-77

21.    Announcements

22.    Adjournment