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NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired (TSBVI) shall be held on April 6, 2020, beginning at 10:15 a.m. via a Zoom videoconference call generated from Texas School for the Blind and Visually Impaired, 1100 West 45th Street, Austin, Texas.  

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. Sec. 551.071, .072, 073, .074, .076, .082, .0821, .083, .084, or .089.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session.

The public may access this Zoom videoconference meeting by calling 1-888-788-0099 (toll-free) and using the access code 5122069355. You may also select this link to join online: https://tsbvi.zoom.us/j/5122069355

If you would like to make a public comment during the public comment portion of the Board meeting, contact Susan Houghtling at least ten minutes before the meeting at (512) 206-9233 or by email at .

The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for April 6, 2020 Meeting

  1. Call to Order
  2. Introduction of Audience
  3. Public Comments/Open Forum
  4. Consideration of Approval of Minutes of January 31, 2020 Board Meeting (Lee Sonnenberg), pages 3-11 LP 5-22
  5. Report from the Finance Committee (Joseph Muniz)
    1. Consideration of approval of board policies: pages 12-37 LP 23-35
      DEA (TSBVI) Compensation and Benefits: Salaries and Wages (amend)
      DFAB (TSBVI) Probationary Contracts: Termination at End of Year (amend), page 14 LP 25-26
      DFAC Probationary Contracts: Return to Probationary Status (review), pages 15-16 LP 27-29
    2. Consider and take possible action on Resolutions to Delegate Authority to the Superintendent to Act in Declared Emergencies/Disasters, and to Pay Wages During Emergency School Closings
    3. Report on Broday Trust/Wells Fargo
    4. Consideration of approval of Investment Report, page 38 LP 68
    5. Consideration of approval of receipt of gifts and donations of over $500, pages 39-40 LP 69-71
    6. Consideration of approval of request for expenditure of gifts and donations, pages 41 LP 72
    7. Review of budget reports, pages 42-50 LP 73-82
      • Operating Budget Expenditure Report, pages 42-47 LP 73-79
      • Legacy Revenue Budget Report, page 48 LP 80
      • Legacy Operating Expenditure Budget Report, pages 49-50 LP 81-82
  6. Report from the Program Committee (Brenda Lee)
    1. Consideration of approval of board policies: pages 12-37 LP 23-35
      EA (TSBVI) Instructional Goals and Objectives (amend), pages 17-18 LP 30-32
      EKB (TSBVI) Testing Programs: State Assessment (amend), pages 19-37 LP 33-67
    2. Consideration of approval of the School’s calendar for 2020-2021, pages 51-52 LP 83--85
    3. Report from Comprehensive Programs Principal, Miles Fain
      • Update on remote instruction
      • Consideration of approval of recommendations of the Instructional Materials Committee, pages 53-55 LP 86-92
      • Comprehensive school counseling program update
    4. Report from Outreach Director, Kate Borg
      • Data from the VI Registration and the DeafBlind Child Count
    5. Report from Short-Term Programs Principal, Sara Merritt
      • Summer Program applications and classes
  7. Campus Technology Update (Dan Hampton)
  8. Consideration of Approval of Proposed Renewals and Non-renewals of Staff Contracts (Emily Coleman) pages 56-60 LP 93-99
  9. Consideration and Possible Action on Employee’s Probationary Contract (Emily Coleman)
  10. Consideration of Approval of Agency Strategic Plan Goals, Objectives, Strategies and Performance Measures (Emily Coleman), pages 61-65 LP 100-108
  11. Review of Needs Assessments and Proposed Action Plans and Consideration of Approval of Proposed Objectives for the 2020-2021 Annual Improvement Plan (Emily Coleman), page 66 LP 109-110
  12. Report from the Superintendent, pages 67-68 LP 111-114
    1. Update on contracting for an auditor to complete the audit of policy and procedure for reporting and investigating allegations of student abuse, neglect, exploitation, or improper care 
    2. Campus visitors
    3. Campus activities 
    4. Superintendent activities
  13. Discussion of Future Board Meeting Topics (Lee Sonnenberg)
  14. Appointment of Board Committee Members, Chairpersons and Vice-Chairpersons (Lee Sonnenberg), page 69 LP 115
  15. Announcements
  16. Adjournment 

"Board Packet" Documents
for April 6, 2020 Meeting

  1. Board Agenda 4-20 Revised 3-27-20
  2. Cover Letter - Minutes 1-31-20 for 4-6-20 Meeting pp. 3
  3. Minutes - Full Board 1-31-20 for 4-6-20 Meeting FINAL pp. 4-11
  4. Cover Letter - Policies 4-20 pp. 12
  5. Explanations 4-20 pp. 13
  6. DFAB for 4-20 pp. 14
  7. DFAC for 4-20 pp15-16
  8. EA for 4-20 pp. 17-18
  9. EKB for 4-20 pp. 19-37
  10. Investment Report 4-20 pp. 38
  11. Donations Report 4-20 pp. 39-40
  12. Donations Report - Undesignated 4-20 pp. 41
  13. Operating Budget Expenditure Report 4-20 pp. 42-47
  14. Legacy Revenue Budget Report 4-20 pp. 48
  15. Legacy Operating Budget Report 4-20 pp. 49-50
  16. Cover Letter - School Calendar 4-20 pp. 51
  17. 2020-21 Calendar Recommendation for Board 4-20 pp. 52
  18. Cover Letter - Instructional Materials 4-20 pp. 53-55
  19. Cover Letter - Contract Renewals 4-20 pp. 56-60
  20. Cover Letter - Agency Strategic Plan Structure Changes 4-20 pp. 61
  21. Agency Strategic Plan Proposed Goals, Objectives, Strategies, Measures Draft for Board 4-20 pp. 62-65
  22. Cover Letter - Annual Improvement Plan 4-20 pp. 66
  23. Superintendent's Report 4-20 pp. 67-68
  24. Cover Letter - Committee Appointments 4-20 pp. 69

Texas School for the Blind and Visually Impaired
New Board Member Orientation Session Minutes

November 14, 2019

 

Call to Order: Joseph Muniz, Board President called to order the orientation session for new Board members of the Texas School for the Blind and Visually Impaired at 9:20 a.m.

Introduction of Board Members and TSBVI Staff: Board members present were: Joseph Muniz, Board President; Lee Sonnenberg, Board Vice-President; Beth Jones, and Elaine Robertson.

TSBVI members present were: Emily Coleman, Superintendent; Susan Houghtling, Director of Planning and Evaluation; Pam Darden, CFO; and Susan Morrison, General Counsel.

New Board members Beth Jones and Elaine Robertson received an orientation to Texas School for the Blind and Visually Impaired by the Board President Joseph Muniz and the four TSBVI staff members present.

Topics included:

Emily Coleman – Welcome to TSBVI and the Board
Description of who TSBVI serves and its programs
Schedule of Board meetings
Examples of topics Board may be asked to consider

Joseph Muniz – Welcome to the Board
Preparing for and participating in board meetings including voting
Placing items on the board agenda
Expressing or passing along concerns or complaints about TSBVI staff, programs or operations

Susan Houghtling – Overview of Board Orientation Manual
Board training requirements and opportunities
Board responsibilities and Board activity calendar
• Board governing role vs administration of the School
• Board role in planning and timelines
• Evaluation of the Superintendent and Internal Audit and timelines
Expressing personal accommodation preferences (braille, large print, charts, graphs)

Susan Morrison
Communicating with Other Board members
Implications of open records/open meeting requirements when communicating TSBVI topics through personal accounts/services
Communicating with the Public and with TSBVI Staff
• Best practices on board member conduct during public comment periods (Policy BED)
• Board’s role in handling complaints and grievances
Advocacy/Lobbying guidelines for board members
Board Operating Procedures
Policy development

Pam Darden
How TSBVI is funded – sources of revenue (include Broday trust and timelines for Board decisions on pay-out)
Board’s role and timelines in developing budgets and the LAR
Current issues with the budget
Working with the Legislature, Texas Legislature’s current priorities and focus
Board travel guidelines

Adjournment: Joseph Muniz adjourned the meeting at 12:34 p.m.

 

 

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED
BOARD AGENDA
NOVEMBER 14, 2019 MEETING

 

Call to Order: Joseph Muniz called the meeting to order at 1:00 p.m. In addition to Mr. Muniz, Julie Prause, Brenda Lee, Lee Sonnenberg, Dan Brown, Beth Jones and Elaine Robertson were also in attendance. Mike Hanley and Mary Alexander were not in attendance.

Introduction of Audience: Emily Coleman, Superintendent; Vicki Weston, Executive Assistant; Dr. Rona Pogrund, Texas Tech University; Dr. Shannon Darst, Stephen F. Austin State University; Susan Morrison, General Counsel; Veronica Keating, Administrative Assistant and Susan Houghtling, Director of Planning and Evaluation.

Public Comments/Open Forum: There were no public comments.

Report on Texas Tech University (TTU) and Stephen F. Austin State University (SFASU) Teacher Preparation Programs: Emily Coleman began with a brief overview of the TTU and SFASU Teacher Prep Programs.

Dr. Pogrund began explaining that she coordinated the Teachers of Students with Visual Impairments Program at TTU. She stated that TTU also has an Orientation and Mobility Program that is coordinated by Dr. Nora Griffin-Shirley who resides in Lubbock. Dr. Pogrund explained how she came to be in Austin at TSBVI. She stated that when Dr. Phil Hatlen was Superintendent, he provided office space and other needs that would allow Dr. Pogrund to work on campus to coordinate the Teacher Prep Program. Dr. Pogrund stated that she collaborates with Curriculum, Outreach and interns. Dr. Pogrund also stated that she teaches Saturday classes for students currently working at TSBVI to become teachers. Dr. Pogrund said that it has been a very positive relationship and collaboration. She said that she was very grateful for TSBVI's Personnel Preparation funding that has helped sustain the Program. She stated that there are some self-pay students but for the most part, the students in Texas are funded by scholarships from the Reach Across Texas Program. Dr. Pogrund stated that typically, teachers are hired around the state with emergency permits which allows them to get on the job training with a mentor through TSBVI's Mentor Program which is coordinated by Chrissy Cowan. Dr. Pogrund stated that she works closely with Mary Shore on many fronts including the Personnel Preparation Advisory Group, accounting for the Teacher Prep Program to provide necessary data.

Dr. Pogrund referred board members to the report provided in the board packet. This report provided data on the current number of students in the program which included 85 TVIs, 38 O&Ms for a total of 123 students. Dr. Pogrund also provided data on the number of students who had completed the program since the last reporting period which was 21 TVIs, 11 O&Ms for a total of 32 students. Dr. Pogrund explained that there are two different models in the Texas. She explained that at TTU they have students entering the program in fall, spring and summer whereas SFASU enrolls the majority of students in the summer. Dr. Pogrund stated that the TTU model is somewhat more difficult but that it allows for students with jobs and/or families to take the program at a slower pace while the SFASU program gets graduates out faster.

Dr. Pogrund then discussed the budget and funding of the programs. She stated that the Total Reach Across Texas Grant is $602,000 which has been consistent over the past eight years. Dr. Pogrund gave a more detailed breakdown of where the monies are spent. She explained the many complexities involved in the programs.

Dr. Pogrund next addressed the Board's question on faculty. She stated that TTU has two full-time faculty, Dr. Griffin-Shirley and herself, both paid 100% by the TTU College of Education. She said there are currently 8 adjunct faculty which are paid by TTU and a supplement from a grant.

The Board had also requested that Dr. Pogrund report on the health of the program. Dr. Pogrund answered the Board's specific questions as follows. The programs are still receiving support from their respective administrators. Dr. Pogrund stated that Dean Mendez has been supportive and wrote a letter to the Board which Dr. Pogrund referenced. Dr. Pogrund said that they also have a federal grant. With other funding sources, Dr. Pogrund stated that the program is stronger and healthier. Dr. Pogrund said that recruitment is ongoing and that she regularly receives calls regarding the program. She stated that there are no threats or concerns about the program currently. Beth Jones asked if Dr. Pogrund was able to serve everyone who applied. Dr. Pogrund stated that they do have to turn down people due lack of funds for program growth.

Dr. Shannon Darst explained a bit about her background and then explained how SFASU’s program works as there are differences. Dr. Darst received her doctorate as a TVI and is working towards her doctorate in O&M. Dr. Darst stated that with their students, the first semester is in the summer with a deadline of March 1. SFASU's program requires two classes in the summer, three classes in the fall and three classes in the spring and one student has completed the course. Anyone who wishes to enter in the fall or spring are usually self-pay. SFASU has the only undergraduate degree that is linked to an O&M certification in the U.S. Dr. Darst reviewed the program numbers presented in her handout. Dr. Darst reported that last year there were six faculty and now they are down to four. Dr. Darst is the Program Facilitator. Dr. Darst reviewed the faculty listed in the handout.

Dr. Darst provided information on the health of the program. SFASU has been making sweeping changes within the Perkins College of Education at SFA. The program is coordinating with two department chairs within Human Services and Special Ed/Secondary Ed/ Elementary Ed. Dr. Darst stated that the VIP program offices have also moved to SFA's Early Childhood Research Center. In addition, all graduate-level courses in the VI and O&M programs at SFASU are available in distance learning format enabling TSVIs the option of choosing SFASU for certification. Dr. Darst has an office at TSBVI which facilitates face-to-face interactions and appointments with Dr. Darst.

The Board had several questions for which she provided answers. Dr. Darst reported that the programs are still receiving support from administration and provided letters of support from administrators. Dr. Darst stated that she sees no threats or concerns about the program. As for support from the Board, Dr. Darst stated that any support to increase enrollment in the VIP program at SFASU is appreciated.

Lee Sonnenberg asked Dr. Pogrund about her pool of Ph.D. students who will be teaching. Dr. Pogrund stated that she currently has seven Ph.D. students and is very pleased with the group.

Joseph Muniz recessed the meeting for a short break at 2:09 p.m.

Call to Order: Mr. Muniz called the meeting back into order at 2:13 p.m.

Training Session on Updates to Texas Education Code in the Last Legislative Session: General Counsel, Susan Morrison provided the training for the Board. She began by explaining that this was the largest legislative summary that TASB had ever put together. Ms. Morrison stated that this session resulted in about 1,000 rewrites by TASB which affected about 100 of TSBVI's policies.

Ms. Morrison stated that she would be covering School Safety and Disaster Mitigation, Student Mental Health, Strengthening the PIA and would also address the Open Meetings Act. Ms. Morrison went through the bills that would have an impact on TSBVI's policies. Ms. Morrison further stated that the Board would receive a few of the updated policies today. However, she said that most will be presented at the January 2020 and April 2020 board meetings.

Adjournment: Ms. Prause motioned to adjourn the meeting of the Governing Board of the Texas School for the Blind and Visually Impaired. Ms. Lee seconded the motion and the meeting was adjourned at 3:39 p.m.

BOARD MINUTES

for September 27, 2019 Meeting

Call to Order

Mr. Muniz called the meeting of the Governing Board of the Texas School for the Visually

Impaired to order at 10:23 a.m.

Introduction of Board Members and Audience

Board members present were:

Joseph Muniz, Board President, Lee Sonnenberg, Dan Brown, Mary Alexander, Brenda Lee,

Beth Jones and Elaine Robertson.

Mike Hanley and Julie Prause were not present.

Audience members present were:

Kate Borg, Outreach Director; Sara Merritt, STP Principal; Cheryl Williams, Human Resources

Director; Dan Hampton, Information Resources Director; Jim Clark, Teacher; Susan Morrison,

General Counsel; Avery Sax, LBB Budget Analyst; Sally Freeman, Health Center Director;

G’Nell Price, Asst. Principal; Eden Hagelman, Asst. Principal; Josh Splinter, Accounting

Director; Pamela Darden, CFO; Susan Hauser, CSR Director; Erin Shadwick, Teacher; Jason

Knighton, Family Member; Barbera Knighton, Family Member; Valerie Perwein, Special

Education Director; Miles Fain, Principal; Susan Houghtling, Director of Planning and

Evaluation; Valerie Bradshaw, ESL and Assessment Coordinator; Janet Bean, Curriculum

Teacher and several students.

Public Comments/Open Forum

There were no public comments.

Recognition of Students for Outstanding Performance on Statewide Assessments:

Mr. Muniz, Miles Fain, G’Nell Price and Dr. Hagelman presented students with plaques to

recognize their outstanding performance on statewide assessments.

Consideration of Approval of Minutes of August 9, 2019 Board Meeting:

Ms. Lee moved to approve the minutes of August 9, 2019 board meeting.  Mr. Brown

seconded the motion and the Board voted unanimously to approve the minutes.

Report from the Personnel Committee:

Consideration of approval of board policies:

BBE (TSBVI)         Board Members:  Authority (amend)

BBF (TSBVI)         Board Code of Ethics (amend)

BF (TSBVI)            Board Policies (amend)

BJCD                      Superintendent:  Evaluation and Appraisal (amend)

BKB (TSBVI)         Administrative Organization Plan:  Line and Staff Relations (review)

Ms. Alexander reported that the Committee recommended amendment of policies BBE, BBF, BF, BJCD and the review of policy BKB. Recommendation came for the committee and the Board voted unanimously to approve the amendment and review of the policies.

Recommendation for hiring or contracting for a new internal auditor

Ms. Alexander stated that the Committee declined to interview underqualified applicants.  The Public Funds Investment Act is due to the State.  The Committee is recommending contracting with an auditor to complete the audit.  The Board anticipates bids for this task.

The Committee recommends the Superintendent to approve and secure the contract to complete the Public Funds Investment Act Audit on behalf of the Board.  Motion came from the Committee and the Board voted unanimously to approve.

Selection of new internal auditor or consideration of approval of contract for an internal auditor

No action was taken

Consideration of approval of internal auditor salary or contract terms and start date

No action was taken

Report from the Finance Committee:

Mr. Sonnenberg thanked the outgoing board member Michael Garrett for his service and

expertise in the finance department.

Consideration of approval of board policies: pages 12-71

CBB (TSBVI)         State and Federal Revenue Sources:  Federal (amend):

The Committee recommended approval of the policy CBB.  Recommendation came

from the Finance Committee and the Board voted unanimously to approve. 

Consideration of approval of Investment Report:

The motion came from the Finance Committee to approve the Investment Report.  The

Board voted unanimously to approve.

Consideration of approval of receipt of gifts and donations of over $500:

The motion came from the Finance Committee to approve the receipt of gifts and donation

of over $500.  The Board voted unanimously and the motion carried.

Consideration of approval of request for expenditure of gifts and donations:

The Finance Committee recommended the designation of undesignated gifts and

donations as follows: $2,300 for special projects to the Health Center for a vital sign

machine, $6,000 to purchase a tandem bike for the Expanded Core Curriculum

$8,759.51 to support potions of the construction project on the lighting system in the Fine

Arts building and $200 to put towards student services and activities.

The motion came from the Finance Committee to approve the designation of gifts and

donation.  The board voted unanimously and the motion carried.

Review of budget reports Operating Budget Expenditure Report Legacy Revenue Budget Report Legacy Operating Expenditure Budget Report

Mr. Sonnenberg reviewed and gave information on the Operating Budget Expenditure Report, Legacy Revenue Budget Report and Legacy Operating Expenditure Budget Report.

Report on Public Funds Investment Act training received by TSBVI Investment Officers

Mr. Sonnenberg stated that Pam Darden and Josh Splinter attended the Public Funds

Investment Act training.

Joseph Muniz asked Ms. Coleman to describe what the Rider 4 is the money that the State

will match what Austin does in result to increasing pay for instructional staff.

Report from the Program Committee (Lee Sonnenberg)

Consideration of approval of board policies:

EHBAB (TSBVI)   Special Education:  ARD Committee and Individualized Education Program (amend)

EHBF                      Special Programs:  Career and Technical Education (amend)

EHBH (TSBVI)      Special Programs:  Other Special Populations (amend)

FB (TSBVI)            Equal Educational Opportunity (review)

FNCE (TSBVI)      Student Rights and Responsibilities:  Personal Telecommunications/Electronic Devices (amend)

The Program Committee recommended approval of amendment to policies EHBAB

with changes mentioned in the board meeting, EHBF, EHBH, FNCE and review of

policy FB.  The motion came from the Program Committee all board members were in

favor and the motion carried.

Report from Short-Term Programs Principal 2019 Summer programs

Ms. Lee gave a report on the Short-Term Programs.

Report from Comprehensive Program Principal, Miles Fain Statewide Assessment results Plan to promote academic excellence Report on English as a Second Language (ESL) Program Analysis TSBVI Student Performance Indicator results Consideration of membership to the School Health Advisory Council

Ms. Lee gave a report on the Statewide Assessment results, plan to promote academic excellence and report on ESL Program Analysis. 

The Program Committee recommended membership approval to the School Health Advisory Council to the following parents or guardians Patty and Dave Bushland, Mary Cameron, Deanne Palmer, Daniel Pena and Amy Potts.  TSBVI staff members Cheryl Austin, Sally Freeman, Debra Sewell, Brian McDonald, Cristi Fleming and Elina Mullen.

The motion came from the Committee therefore; no second was needed. The Board voted unanimously to approve and the motion carried.

Consideration of membership to the Safe and Supportive School Team

The Program Committee recommended membership approval to the Safe and Supportive School Team be Miles Fain, Valerie Perwein and Robert Woodruff.

The motion came from the Committee therefore; no second was needed.  The Board voted unanimously to approve and the motion carried. 

Consideration of membership to the TSBVI Concussion Oversight Team:

The Program Committee recommended approval of members Sally Freeman and Dr.

Lance Hargrave to the TSBVI Concussion Oversight Team.  The motion came from the Committee therefore; no second was needed.  The Board voted unanimously and the motion carried.

Consideration of Approval of New Contract Staff:

Ms. Coleman named TSBVI’s new contract staff.

Mr. Sonnenberg moved to approve the new contract staff.  Mr. Brown seconded the motion. 

All board members were in favor and the motion carried.

Consideration of Approval to Lease Oil and Gas Rights on Brazos County Land Tracts to WildHorse Resources Management:

Ms. Morrison stated that there is no action to take on the agenda item Consideration of Approval to Lease Oil and Gas Rights on Brazos County Land Tracts to WildHorse Resources Management.

Consideration of Approval of TSBVI Organizational Chart:

Ms. Coleman stated that on the organizational chart the Health Center needs to be moved

under CSR.

Ms. Alexander moved to approve TSBVI Organizational Chart with the change brought forth at the meeting.  Ms. Lee seconded the motion and all the board members were in favor and the motion carried.

Final Update on Completion of Action Plans in the 2018-2019 Annual Improvement Plan

Ms. Coleman stated the things she looked for was status, process and completion.  She stated

that things that might have been put on hold are now being picked back up.

Report from the Superintendent:

Comprehensive Programs enrollment Campus activities

Ms. Coleman gave a report on the enrollment changes and activities happening on

campus.

Discussion of Future Board Meeting Topics and Training Dates:

There were no topics or training dates to discuss.

 

Announcements:

Mr. Muniz thanked Mr. Garrett for his service.  Ms. Alexander expressed her gratitude to Mr.

Garrett.  Mr. Sonnenberg expressed that it has been a pleasure and honor to serve on the

Board with him.  Ms. Lee expressed that Mr. Garrett’s knowledge has been of great value to the

School.  Ms. Coleman read the plaque presented to Mr. Garrett. 

Mr. Garrett expressed his gratitude for being able to serve on the Board for the Texas School for

the Blind and Visually Impaired.

Mr. Brown described an event that his employer Pearson is having on tactile graphics.

Initial Discussion of Superintendent’s Evaluation:

Mr. Muniz announced that the Board would recess the open session and convene in a closed meeting to discuss the agenda item Initial Discussion of Superintendent’s Evaluation in conformance with Texas Government Code Section 551.074 – Personnel Matters.  No voting would take place in the closed meeting.  Any action the Board wished to take as a result of discussion in closed meeting would take place after the Board reconvened in the open meeting It was 11:35 am.

Mr. Muniz announced that it was 12:47 p.m. and the board would reconvene in open session.

Adjournment:

Ms. Alexander moved to adjourn the meeting of the Governing Board of the Texas School for

the Blind and Visually Impaired.  Ms. Lee seconded the motion and the Board voted

unanimously to adjourn the meeting.  The meeting stood adjourned at

NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on November 14, 2019 beginning at 1:00 p.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meetings, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, 073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session. The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
For November 14, 2019 Meeting

 

1.    Call to Order

2.    Introduction of Audience

3.    Public Comments/Open Forum

4.    Report on Texas Tech University and Stephen F. Austin State University Teacher Preparation Programs (Dr. Rona Pogrund, Dr. Shannon Darst), pages 6-10, LP 9-16

Recess (Adjournment for Purposes of Conducting Board Training)

5.    Call to Order

6.    Training Session on Updates to Texas Education Code in the Last Legislative Session (Susan Morrison)

7.    Adjournment

 

 


NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on November 15, 2019 beginning at 10:15 a.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meetings, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, .073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session. The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for November 15, 2019 Meeting



1.    Call to Order

2.    Introduction of Audience

3.    Public Comments/Open Forum

4.    Consideration of Approval of Minutes of September 26 and 27, 2019 Board Meetings (Joseph Muniz), pages 11-26, LP 17-48

5.    Report from the Audit, Compliance and Management Review Committee (Joseph Muniz)
       a. Consideration of approval of board policies: pages 27-94, LP 49-169
           BBFB Ethics: Prohibited Practices (amend), pages 30-37, LP 54-67
           CFC (TSBVI) Accounting: Audits (amend), pages 47, LP 83-84
       b. Report from Auditor (Jaye Stepp), page 95, LP 170
            Consideration of approval of the Public Funds Investment Act (PFIA) Audit Report
       c. Update on Status of Hiring or Contracting for an Auditor for TSBVI
       d. Consideration of contracting for an auditor to complete the Audit of Policy and Procedure for Reporting and Investigating Allegations of Student Abuse, Neglect, Exploitation, or Improper care

6.    Report from the Finance Committee (Lee Sonnenberg)
       a. Consideration of approval of board polices: pages 8-62, LP 49-50-53
           CDA (TSBVI) Other Revenues: Investments (review), pages 38-46, LP 68-82
           DBB (TSBVI) Employment Requirements and Restrictions: Physical Examinations and Communicable Diseases (amend), pages 48-51, LP 85-92
           DBD (TSBVI) Employment Requirements and Restrictions: Conflict of Interest (amend), pages 52-58, LP 93-105
           DCA (TSBVI) Employment Practices: Probationary Contracts (amend), pages 59-60, LP 106-108
           DCB (TSBVI) Employment Practices: Term Contracts (amend), pages 61-62, LP 109-112
       b. Consideration and vote on resolution to declare Building 512 as salvage property with no value in order to demolish, page 96, LP 71-172
       c. Consideration of approval of renewal of Nolan County farm contracts, pages 97-103, LP 173-186
       d. Report on maintenance, annual inspection, and recommendations for maintenance and repair of the campus residence, pages 104-108, LP 187-194
       e. Consideration of approval of Investment Report, page 109, LP 195
       f. Consideration of approval of receipt of gifts and donations of over $500, pages 110-113, LP 196-201
       g. Review of budget reports
            Operating Budget Expenditure Report, pages 114-119, LP 202-208
            Legacy Revenue Budget Report, page 120, LP 209
            Legacy Operating Expenditure Budget Report, pages 121-122, LP 210-211

7.    Report from the Program Committee (Brenda Lee)
       a. Consideration of approval of board polices: pages 63-94, LP 113-169
           EHBC (TSBVI) Special Programs: Intensive Instruction (amend), pages 63-66, LP 113-118
           EJ Academic Guidance Program (delete), pages 67-68, LP 119-122
           EKB (TSBVI) Testing Program: State Assessment (amend), pages 69-82, LP 123-150
           EKB-E (TSBVI) Testing Program: State Assessment (adopt), pages 83-85, LP 151-153
           FFEA (TSBVI) Student Assistance Programs/Counseling Comprehensive Guidance Program (adopt), pages 86-89, LP 154-160
           FNF (TSBVI) Student Rights and Responsibilities: Investigations and Searches (amend), pages 90-94, LP 161-169
        b. Report from Short-Term Programs Principal
             Update on Summer 2020 programs, pages 123-124, LP 212-213
        c. Report from Comprehensive Programs Principal
             Career education update
        d. Report from Outreach Program Director
             Outreach activities for the year

8.    Consideration of Approval of New Contract Staff (Emily Coleman), page 125, LP 214

9.    Report on Achievement of Objectives for 2018-2019 from the Agency Strategic Plan and the Annual Improvement Plan (Susan Houghtling), page 126, LP 215-216

10.  Consideration of Approval of TSBVI’s Vision, Mission and Philosophy Statements and Long Range Goals (Emily Coleman), pages 127-129, LP 217-222

11.  Report from the Superintendent, pages 130-131, LP 223-225
       a. Campus activities
       b. Report of curriculum sales 132, LP 226

12.  Consideration of Approval to Lease Oil and Gas Rights on Brazos County Land Tracts to WildHorse Resources Management (Susan Morrison)

13.  Consideration of Revision of Board Operating Procedures (Susan Morrison)

14.  Annual Report on Complaints about Discrimination or Harassment (Cheryl Williams), page 133, LP 227

15.  Discussion of the Superintendent’s Annual Performance Appraisal (Joseph Muniz)

16.  Report of Completion of Board Member Training Requirements for the Past Year (Joseph Muniz), pages 134-135, LP 228-230

17.  Discussion of Scheduling Board Training for the Next Year Based on the Framework for School Board Development (Joseph Muniz), pages 136-140, LP 231-240

18.  Discussion of Future Board Meeting Topics (Joseph Muniz)

19.  Announcements

20.  Adjournment

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED
BOARD MEETING MINUTES
September 26, 2019

 

Call to Order

Joseph Muniz, Board President called the meeting of the Governing Board to order on Thursday September 26, 2019 at 9:06 a.m.

Introduction of Board Members and Audience:

Members of the board present:  Jospeh Muniz, Board President, Lee Sonnenberg, Mary Alexander, Dan Brown, Elaine Robertson, Beth Jones, Brenda Lee, and Julie Prause. Mike Hanley was not present.

Stakeholders and audience present:
Pam Darden, CFO; Dan Hampton Information Resources Director; Cheryl Williams, HR Director; Susan Hauser, CSR Director; Susan Houghtling, Planning and Evaluation Director; Emily Coleman, Superintendent; Eva Lavigne, Outreach VI Educational Specialist; Debra Sewell, Curriculum Director; Kate Borg, Outreach Director; Shelly Allen, Residential Director; Miles Fain, Principal; Sara Merritt, STP Principal; Susan Morrison, General Counsel; Veronica Keating, Administrative Assistant and Steve Robertson, Family Member.

Oaths of Office for New and Reappointed Board Members:
Jospeh Muniz swore in the new board members Beth Jones and Elaine Roberston and reappointed board member Lee Sonnenberg.

Board Training: Strategic Planning Needs Identified by the TSBVI Management Team:
Ms. Coleman explained the process for which each member of the management team would share information. She stated that each member would share a piece from an editorial about the School that would make them proud to be on the TSBVI team. The management team would also present information to the Board for discussion on improving services for students who are blind, visually impaired and DeafBlind in Texas.

Ms. Merritt, Mr. Fain, Ms. Allen, Ms. Borg and Ms. Sewell read their piece of an article about the School that would make them proud to be on the TSBVI team.

Ms. Merritt stated that TSBVI’s strengths are our ability to have a concentration of staff that learn from each other. TSBVI has a long history of excellence and carries a growth mind set. We are resource rich. We are fortunate to provide the staff to student ratios at TSBVI. Staff tend to work at TSBVI for long periods of time. The biggest challenges the School is facing is recruitment, retainment, Austin’s cost of living and being able to pay a competitive wage. She stated that all these factors impact the TSBVI’s ability to serve students in the summer. There has been a position posted since July with zero applicants. She stated that some of the fast food restaurants starting wages are more than what we offer employees. Opportunities for growth at TSBVI are early childhood services, remote consultation and observation, credit courses TSBVI offers and building relationships with foundations and corporations. She stated that if short-term programs were able to reach children at an earlier age, it would help them understand some of the challenges they face. TSBVI can embrace opportunities by blurring old lines between departments and having one interdepartmental system will help build relationships in the community. She stated that TSBVI should focus their attention on choosing strategic initiatives and focusing on them, improving recruitment and retention and increasing the number short-term programs serves. Ms. Merritt ended with the statistics of students served by short-term programs in previous years compared to this year.

Ms. Allen stated that TSBVI’s greatest strengths are the staffs array of expertise and reputation for excellence, their ability to be creative problem solvers with the student population. TSBVI’s faces challenges and the reason they exist is due to the residential department seeing a decrease in staff because of low wages and Austin’s high cost of living. Residential program will work with Human Resources to find ways to recruit and get information out to potential employees. Ms. Allen agrees that there are untapped community resources or groups that would be interested in helping TSBVI.

Mr. Fain stated that TSBVI’s strengths are the students and staff and their interesting and unique attributes. Staff is qualified and well trained at TSBVI. Challenges that exist are the need to maintain competitive salaries, meeting the diverse learning needs of the students and the high living cost in Austin. TSBVI’s opportunities for growth are the prioritization of serving students with low vision. Planning is underway and TSBVI will host a low vision clinic on campus this school year. There is the need for a diverse teaching staff. TSBVI has hired six very qualified individuals from different ethnic backgrounds. Evaluating and making improvement in communication and partnerships with local school districts and families there is now a Memorandum of Understanding. The Exit program continues to work closely with TWC caseworkers for the planning and successful transition goals for their students. TSBVI is prioritizing the mental health of student’s by establishing new policies and a new safe and supportive team to address safety concerns. There will be a mental health training for all staff on October 14, 2019. Mr. Fain ended by saying that these are all areas the School will continue to focus on.

Ms. Borg stated that TSBVI’s strengths are the people their depth of knowledge, passion and support. The challenges TSBVI faces are recruitment, succession and early childhood intervention. She stated that these challenges exist because of funding and the turnover in the special education field. TSBVI could grow in their use of social media as a form of communication. Lastly, TSBVI should focus on the evaluation of students, the impact of Autism on students with blindness, remote support and use of social media.

Ms. Lavigne agreed that TSBVI should continue to focus on the areas of early childhood and transition.

Ms. Sewell stated that strengths within TSBVI lie in the fact that staff have a willingness to interact between departments, have a wealth of expertise and knowledge, and lend their expertise to help write curriculum. The budget challenge has not allowed the Curriculum department to order the supplies needed to produce curriculum. It also has kept the department from attaining contract work. Time is also a challenge. Meeting the diverse needs of the students and staff is time consuming. The staffing needs have been crucial to the success of the department. A key to the growth of the department is to be able to partner with other departments in TSBVI. Piloting Literacy for Little Ones has been a huge success. She stated that she would like to continue to partner with Outreach to keep that program going. Another project the department is working on is called the Progression of Tactile Learning which falls right in with the Literacy for Little Ones. Ms. Sewell shared that she was an elementary teacher, middle school teacher, an outreach consultant and the Curriculum Director. The department can embrace opportunities by determining the need of other departments and how curriculum can support them. The department will continue to focus on providing necessary training on the curriculum that has been created, continue on projects like the Literacy for Little ones and expand on them and identifying experts for projects. She ended by saying that the great things about TSBVI is the expertise, compassion and the experiences that we provide for our students.

Ms. Lavigne announced that the training would recess for 10 minutes. The time was 10:30 a.m.

Ms. Lavigne announced that the training would now continue at 10:40 a.m.

Ms. Coleman stated that the first half of the meeting would be a share out from TSBVI’s departments and the second half would be an open forum with the Board.

Susan Houghtling, Susan Hauser, Dan Hampton, Cheryl Williams, Pam Darden and Emily Coleman read their editorials written about TSBVI by the parent of a child who is blind or visually impaired.

Ms. Houghtling stated that the School’s greatest strength is the staff. The concentration of talented, caring, energetic and knowledgeable staff also, our board as well. We all have specific expertise with dynamics that help shape the School. Opportunities for growth for the School would be for the general public to have a better understanding of the capabilities and challenges of those with visual impairments. Partnering with organizations, with media and social media could help to combat this opportunity for growth.

Ms. Hauser stated that TSBVI’s strengths are the improvement of instruction in the School and across Texas, flexibility and creativity. The School’s challenges are finding resources, hiring, retention and staff pay. She stated that there is room for growth in the necessity for information to be collaborated between departments. Having an online database for registration would help embrace that opportunity.

Mr. Hampton stated that TSBVI’s strengths are people and their historical knowledge of how the department works. Challenges that TSBVI faces are that the electronic databases are out of date, the implementation of new systems like CAPPS and funding. A great deal of money was spent on the databases and system when the school was rebuilt. However, in the tech world that is old. When the new CAPPS was implemented because it was new there was an influx of tech help desk work orders created. Funding in the department has been geared more towards educational support and not administrative support. The Bob Bullock museum spent a million dollars on a website so, the department hopes that since the state has purchased that they may give us access to some of the coding.

Ms. Williams stated the greatest things about the School is the staff’s dedication and the reputation in the field. One of the biggest challenges in Human resources is recruitment. The budget constraints and being on a two-year cycle lends to that. The shortened summer school period reduced consistency in pay for summer staff which created a lot of hardship for staff. These challenges exist due to the retirement benefits being deducted. That benefit is great but it is a long term vision and for the 9.75 employees who are just trying to pay their bills it is challenging. The fact that positions are not 12 months is also a contribution to hardships. Another challenge is the lack of management development. An opportunity for growth is a robust communication program that crosses all avenues. We need to ensure our website is in order and how we use social media. We should also look into how we do our philanthropy, whether it be through volunteerism and finances to be able to keep doing projects like maker space. Things that the Human Resources department can focus on recruitment, succession planning and retention planning. During the next legislative cycle, the School will need to push the pay range issue. We need to raise the expectations of the School’s leaders. Things that will help with that issue are procedure revisions, form revisions and manager training. There will be a new evaluation system in CAPPS. This system will be for staff that are not a part of the teacher appraisal system. It will help to bring attention to behavior, how teams work together successfully and provide employees with constructive feedback.

Ms. Darden stated that she has taken information from the management team to use for the next legislative appropriations request. These requests have to be supported by performance measure, numbers and data. One of the challenges is recruitment. This is the case across the board. The finance department has not been able to hire for a position that has been posted for some time. Staff has been reduced to find efficiencies and that should be done across the agency. When there are retire rehires it costs the agency an extra ten percent. If you hire someone at the pay level, they left at the School pays an extra ten percent on top of that. Ninety percent of our budget is staff. It is important that we get our message to our Legislature. There is only one way to get money for the School and that is through the Legislature.

Ms. Coleman thanked everyone for their valid points. She stated that the managements team’s relationships with their teams helped contribute with what they shared. TSBVI’s greatest strength is passionate dedicated staff. She stated leadership has paid close attention to areas of interest in which each of their staff excels. TSBVI recognizes exceptionalities not only in students but also in staff. Another strength is the support from our Legislature and leadership at TEA. Our partnerships are designed to support success at TSBVI and the willingness of state leadership to listen and be receptive to our student needs is undeniable. The School does carry gratitude for Legislative funding and continue communication on unmet needs. It is apparent that Texas supports and is a champion for TSBVI. We are not short on champions as it is evident in the many agencies, organizations, families and I.S.D.’s. Our stakeholders contributed to every success for which we are recognized. This is also an undeniable strength. As we look to the future teacher preparation for our unique teacher population remains a strength and opportunity for growth. We are fortunate to have two programs with funding support we still are not graduating quite enough teachers to support our state needs. Our identified population continue to grow and our rural area still vary in their service levels. We need to look at it as a service shortage for students instead of a shortage of teachers. If we focus this conversation on student’s needs, it will get proper attention on the issue at hand. Luckily, we have tools in Texas like VISSIT and processes like QPVI to access student needs and we should utilize specific data to find out the specific shortages in our state in contrast to teacher shortages. Another area of strength is the deep data pool found in VI registry and the DeafBlind count. Which keeps us aware of the changing demographics as we learn more about our population. TSBVI continues to adapt each program and refuses to be stagnant. The School adapts to meet the needs of students instead of hoping they meet our needs. Although it is a strength it is an area for growth with O&H, CVI and constant technological advances. We need to stay on the leading edge by adjusting our practice and approach. Where there is room for improvement there is room for innovation. We need to educate every student from that angle. We do continue to struggle with public perception of blindness and the negative impact it has on students. Particularly community involvement and employment. The more we reach out to the community, the more opportunities our students will have. If we increase access to role models who are visually impaired to our students through a greater diversity in staff and volunteers. They will gain a more positive perception of themselves in their future. A significant challenge we have pertaining to greater engagement in our work is the lack of steady effective communication. Although we are making strides in culling website content, we have yet to find a new source of funding to get it off the ground. Creative funding sources will continue to be sought. An additional area of communication need is social media. We have multiple accounts spread throughout various departments but we lack consistent effort. A proven effective form of communication within our parent demographic is Facebook and within our educator demographic is Twitter. Among Twitter user’s educators are among the highest profession to access it. After completing our current round of strategic planning. A media audit will help the School to determine the best ways to utilize social media to align with our mission and our vision. When done right we could successfully share our school’s story. We need to continually focus our efforts with better messaging about the entire population we serve throughout Texas. Regardless of our position on campus and the department we are within we are here for the benefit of all Texas students identified as blind, visually impaired or DeafBlind. When our work and budget is only quantified by on campus numbers and I realize we are somehow tied to those numbers. We can be missing the mark. All of our funding benefits all of the students identified in Texas if we don’t have them here directly and are not providing them their IEP services, we are still working on their behalf. We are solving problems that will be shared with the field, we are creating training that will meet their teacher’s needs, we are modeling appropriate instruction and accommodations that can be highlighted at any point in time. We are also on the continuum of placements offered to each of our students. This means we are here when any of the almost eleven thousand students identified as blind, VI or DeafBlind need us for support. We need to look for opportunities to grow and serve collectively. Through the last year by consolidating purchasing efforts we have been able to find savings in each department. This is one example of providing a team approach to our mission. We will continue to find opportunities for financial efficiencies across the departments. We will have access to funding projects. We can also find more creative ways to serve students.

Ms. Lavigne stated that the meeting would take a quick recess and continue the discussion with the Board, while having lunch.

Board Team Building Session: Discussion by the Board and Superintendent of Strategic Planning Needs for TSBVI:
Joseph Muniz called the meeting to order at 12:15 p.m. He stated that attendees could continue to have their lunch while the meeting was held.

Ms. Lavigne stated that the afternoon would be open to the Board for discussion. She stated that she would help remind speakers of the time limitations to allow everyone time to for input and discussion.

Mr. Brown stated that the training was incredibly valuable to him. He said that the management team spoke about employees and their depth of knowledge and expertise. He commended Dan Hamptons idea of training staff to help ease the transitions after a long term employee retires. Ms. Merritt’s comment about having an online enrollment process would be helpful to pull the community together. He agreed that social media is a big role in the younger generations communication. He shared the idea of using a short video to interact with the community. Ms. Darden’s idea to collaborate with representatives from different service centers during the legislative budget year is a good idea.

Ms. Alexander expressed her appreciation for the information given to them. She asked Ms. Williams if we work with A.I.S.D. on recruitment. How could we get creative by working with them. Ms. Williams stated that legislatively we only follow them for contract staff. Unfortunately, they have also been behind even from the contract stand point related to the districts around them. Ms. Alexander mentioned the information given about the budget not affecting students. She stated if the numbers for Short-Term Programs being decreased by half, wouldn’t that affect students. Ms. Darden explained that for the summer program there was funding but it was due to a staffing shortage. Ms. Alexander went on the topic of social media. She stated that we need someone who owns that task across all departments so, that we have a consistent message. She stated that the podcasts A Sense of Texas is a good tool for the School and can be shared across a wide variety of audiences. However, there is not a consistent way to get it out to the community. We could use social media to raise awareness of the School and of the capabilities of our blind, visually impaired and DeafBlind community. Ms. Alexander stated that there be a parent group that is either state wide or on a national level. She asked that the group be virtual because our parents cannot afford to travel to conferences. Ms. Williams asked if this group be on the support side or an advocacy group. Ms. Alexander answered there is only one parent advocacy group right now and it is NFB. She stated that it would be helpful to have a group outside of an advocacy group that has specific agendas. She stated that it might not be something TSBVI can provide but maybe All Blind Children might be able to start the parent group. Ms. Robertson shared that she is from a very large district and TSBVI comes in after there is already a problem. There is not any early intervention being done. Her district is in the DeafBlind pilot right now. They are tracking a DeafBlind baby. There is HHSC and ECI at the home and for two years he will be tracked. The child will turn three by March. School staff has come in to the home before he goes to school. She stated that she feels that is key to the future. Ms. Alexander stated the performance measures that we have to provide to the Legislature should be easily accessed. This might help gather the data to take to the Legislature and ask for additional funding for all the things the School needs.

Mr. Garrett stated that a recurring issue is recruitment and the big problem with that is funding. He stated that taking all of the information necessary to the Legislature performance measures, testimony, and becoming creative with financing will help get more funding. The Board may need to look into dipping into other funding options as well. He added that the School needs to do everything they can to assure we have qualified staff. There is a broad range of students with different needs that need to be served. It has been a hope that every student in Texas could come here. He stated that he knows that is unrealistic. Maybe the School could think of a way to serve each of those students. Another issue that stuck out to him was the visibility of the School. Reaching out to other groups or avenues to make the School more visible for example, he is meeting with a group called the Institute of Spirituality and Health that does not know anything about blindness. He will be meeting with a group of eighty people to talk about myths, misconceptions and the practical applications of blindness. What he is hoping will come from that is that those individuals will share within their community what they have learned. He stated that statistically more people are contracting blindness. He said that TSBVI could stand to make ourselves more visible to the general public and create some of those relationships with corporations.

Mr. Sonnenberg stated the two points that stuck out to him are the social media and building relationships with the community. He said that maybe a public information officer who could go out into the community to set up these corporate relationships.

Ms. Lee stated that something that might help with recruitment might be to allow TVI’s to get hours in the summer. It would be an opportunity for growth and would help parents as well feel comfortable sending their children if their TVI is going to be there. The only problem would be lodging and meals for those TVI’s. She also stated that with such a large university campus like UT some of their students might be able to get hours working in the Residential Program. This would help also get more people involved and learning about the School. She stated that they are also facing a teacher short fall in her rural area.

Ms. Prause stated that TSBVI is near and dear to her heart. She asked if Short-Term Programs during the referral process is someone from Outreach there to represent the department. Ms. Merritt answered that there is not a good system in place for communication. She stated if the department refers the student then they are involved in the process. She added that it is an area for growth. Ms. Prause stated that an issue she sees in her community is transition. She saw a lot of the students coming back and families are not committed and schools are biding time for the student to turn twenty-two. She has seen a huge improvement in orientation and mobility skills in students. Outreach has helped with some of the sensory issues. She stated that there is a big need with programing issues that have to do with STAAR testing. They are basing programing on whether the student is taking the STAAR or not. If the student is taking the regular test, then they want them in a regular class most of the time. If they are not, they label the student ID that way we take the STAAR Alt. If the School could do something to combat this, it would be beneficial. Ms. Sewell asked if the intelligence assessment is talked about among the university community. Ms. Jones answered that they do a diagnostician in the diagnostic program and give out information on how to assess a student with sensory issues. It is not a specific course. Ms. Prause in a perfect world she would love to be able to call Outreach and have a diagnostician on staff and talk about a student’s diagnostic needs. She added that social media issue is attainable. Parents could look on a FB page to find O&H documents. Ms. Borg said that FB is being structured. Ms. Merritt added having a positon that focuses on this issue would be great. Ms. Alexander asked a follow question about the idea for an online registration. She asked if we had an online registration would it be helpful. Mr. Hampton answered that this is certainly something that is on their radar. It is a big challenge but having that database across departments is important. He wondered if social media should be something his department should start to focus on while still trying to get a new website established. Ms. Coleman stated that there are multiple pages on social media for the departments. She added that it should be precise and there should be an audit of the pages. Ms. Merritt added that in the Social Media Committee they have addressed having just one account. Ms. Borg stated that she restructured the page so that it looks more like a school’s page. Ms. Coleman added that we need to make sure it is structured and find ways to effectively use it.

Ms. Robertson said there are so many issues related to public schools. She added that she loves the QPVI process. She thinks it valuable because it gives you a document to keep up with best practices, what you are currently doing and what you need to work on. It is not mandated. She added that she thinks that is the biggest issue. If something could be created that is mandated TSBVI could be a group that changes so much in Texas. She said TEA funds a peer review they do. Ms. Alexander asked where that funding is coming from. Ms. Robertson said she was not sure it comes through TEA. She clarified what peer reviews are. It is a combination of districts, ESC’s, and supervisor. They are not punitive. They identify best practices and if someone is struggling throughout the state they tell you who to see for help. Ms. Coleman stated that one of the reasons QPVI is successful in Katy is because it is voluntary so it could be a tricky balance. Ms. Lee asked if it is monitoring regional day schools. Ms. Robertson answered it is. Ms. Robertson thanked everyone for their participation. She thought she knew what everyone did and learned that they actually do substantially more. Staff is amazing and she is excited to serve on the Board.

Ms. Jones reiterated that it was very eye opening to hear from the departments. She particularly liked what Ms. Darden said about the data. She would like to learn more about that data. She stated we should use what we have to assess our needs and paint the picture to get funding. Maybe strategic about getting the information out maybe even use social media to do so. She asked what is the typical student to staff ratio for Short-Term Programs. Ms. Merritt answered it depends on the subject and the individual student. She asked what the Low Vision Clinic is. Mr. Fain answered that Dr. Cindy Bachofer and Dr. Laura Miller are piloting the program starting with a handful of comprehensive program students. Ms. Lee added that this might be a way to make money. The School’s pay for them because it is in the student’s evaluation. Ms. Coleman added that she does know that by going with Dr. Miller they did not have to buy equipment. If they brought in someone else TSBVI would have had to buy $30,000 in equipment.

Mr. Muniz stated that he is pleased with the Board and TSBVI staff at the meeting. He stated that it is especially important for early intervention for the school’s and families. The idea of TSBVI being able to reach those students would be of great benefit. He does not know what that would involve but it would be worthwhile looking into it. The increasing percentage of the students over the years that have needs beyond their visual impairment and what the cost of the student being at TSBVI is a financial challenge. A concern arises when we start to receive complex students because the districts do not want to serve these students. There is a lack of qualified teachers across the state. He agreed that social media would be a good form of communication. There should be an effective and organized effort in moving forward with it. He stated that when long term staff members retire he wants the School to be prepared with appropriate staff to fill the need. Another challenge is the School’s location in Austin and the high cost of living. The process is going to take team effort. He asked the Board to take the information they have heard to make a decision and be able to provide the guidance that Ms. Coleman and the School needs. He said that a very large priority for him as a whole is whatever objective they choose is financially attainable and sustainable. He stated that it is the Board’s responsibility to assure that finances are part of their decision making processes. Ms. Alexander stated having procedures and staff’s knowledge well documented is key to the School’s future. Ms. Allen stated during the time the School was asking the Legislature for money for the campus to be rebuilt numerous times Congressmen came in for tours. She could tell they had no idea what we did or who our students were. They stayed long enough to enter buildings, see people working, students dropping on the sidewalk outside, watch staff standby and bridging the gap. We should make a concerted effort to set up tours for the Legislature to come for these tours so they have a better understanding of our needs. What is done here may not happen anywhere else.

The Strategic Planning meeting ended at 1:59.

Appointment of Board Committee Members, Chairpersons and Vice-Chairpersons:  Mr. Muniz appointed to the Finance Committee: Mr. Sonnenberg as chair, Mr. Brown as vice chair and Mr. Hanley as a member.

Mr. Muniz appointed to the Programs Committee:Ms. Lee as chair, Ms. Prause as vice chair and Ms. Jones and Ms. Robertson as members.

Mr. Muniz appointed to the Personnel Committee: Ms. Alexander as chair, Ms. Lee as vice chair and Mr. Brown as a member.

Mr. Muniz appointed to the Audit, Compliance and Review Committee: Ms. Alexander as chair and himself as vice chair.

Adjournment:
Mr. Sonnenberg moved to adjourn the meeting. Ms. Alexander seconded the meeting stood adjourned at 2:02 p.m.

Tour of New Weekends Home/Residential Staff Offices The Board took a tour of the new weekend home and residential staff offices.

NOTICE OF MEETING - BOARD OF TRUSTEES

 FINANCE COMMITTEE

 TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

NOTICE IS HEREBY GIVEN that a regular meeting of the Finance Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 31, 2020, beginning at 8:00 a.m. in Room 102 of Building 600, 1100 W. 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Finance Committee of the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.001, 072, .073, .074, .076, .082, .0821, .083, 084, or .089.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session.

The subject to be discussed, or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

Finance Agenda:

1.   Consideration of approval of minutes of November 15, 2019 meeting (Lee Sonnenberg)

2.   Consideration of approval of board policies (Susan Morrison), pages 51-110, LP 91-427

CBA (TSBVI)   State and Federal Revenue Sources:  State (amend), pages 51-53, LP 91-95

CKC                 Safety Program/Risk Management:  Emergency Plans (amend), pages 54-57, LP 96-103

CKD                 Safety Program/Risk Management:  Emergency Medical Equipment and Procedures (amend), pages 58-61, LP 104-109

CQ                   Technology Resources (amend), pages 62-75, LP 110-134

CQA (TSBVI)   Technology Resources:  TSBVI and Classroom Websites (amend), pages 76-80, LP 135-142

CQB (TSBVI)   Technology Resources:  Cybersecurity (amend – portions of Policy CQ moved to new policy code), pages 81-97, LP 143-172

DFAA (TSBVI)  Probationary Contracts:  Suspension/Termination During Contract (amend), pages 98-99, LP 173-175

DHB                 Employee Standards of Conduct:  Report to State Board of Educator Certification (amend), pages 100-105, LP 176-185

DHC                 Employee Standards of Conduct:  Reports to Texas Education Agency (adopt), pages 106-107, LP 186-189

DNB (TSBVI)    Performance Appraisal:  Evaluation of Campus Administrators (amend), pages 108-110, LP 190-194

3.   Consideration of approval of Investment Report (Pam Darden), page 230, 408

4.   Consideration of adoption of a resolution regarding the review of the investment policy and strategies of TSBVI (Pam Darden), pages 231-232, LP 409-412

5.   Review Donations Report (Pam Darden), pages 233-234, LP 413-414

6.   Consideration of approval of receipt of gifts and donations of over $500 (Pam Darden), pages 233-234, LP 413-414

7.   Review of Budget Reports (Pam Darden), pages 235-240, LP 415-423 Update on safety funding grant (Brian McDonald)

8.   Report from Chief Financial Officer (Pam Darden).

9.   Report from Human Resources Director (Cheryl Williams)

10. Report from School Support Services Director (Brian McDonald)

11. Report from Information Resources Director (Dan Hampton)

NOTICE OF MEETING

BOARD OF TRUSTEES COMMITTEE ON PROGRAMS
TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

NOTICE IS HEREBY GIVEN that a regular meeting of the Program Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 31, 2020, beginning at 8:00 a.m. in Room 104 of the Main Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Committee on Programs shall convene in such closed session in accordance with Texas Government code, Sec. 551.001, .072, .073, .074, .076, .082, .0821, .083, .084, or 089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

 

1.   Call to Order

2.   Consideration of Approval of Minutes of the November 15, 2019 Meeting (Brenda Lee)

3.   Consideration of Approval of Board Policies (Susan Morrison), pages 23-229, LP 44-407
      BAA (TSBVI) Board Legal Status: Powers and Duties (amend), pages 23-28, LP 44-54
      BBI (TSBVI) Board Members: Technology Resources and Electronic Communications (adopt), page 29, LP 55-56
      BE Board Meetings (amend), pages 30-40, LP 57-74
      BED (TSBVI) Board Meetings: Public Participation (amend), pages 41-44, LP 75-80
      BJCB (TSBVI) Superintendent: Professional Development (amend), page 45, LP 81-82
      BQ (TSBVI) Planning and Decision-Making Process (amend), pages 46-50, LP 83-90
      EA Instructional Goals and Objectives (adopt), pages 111-112, LP 195-198
      EHAA Basic Instructional Program: Required Instruction (All Levels) pages 113-122, LP 199-215
      EHAB (TSBVI) Basic Instructional Program: Required Instruction (Elementary) (amend), pages 123-124, LP 216-218
      EK (TSBVI) Testing Programs (amend), pages 125-127, LP 219-223
      FFAF (TSBVI) Wellness and Health Services: Care Plans for Diabetes and Food Allergies (amend), pages 128-133, LP 224-234
      FFB (TSBVI) Student Welfare: Crisis Intervention (amend), pages 134-140, LP 235-246
      FFBA (TSBVI) Crisis Intervention: Trauma-Informed Care (adopt), pages 141-142, LP 247-249
      FFE (TSBVI) Student Welfare: Student Assistance Programs/Counseling (amend), pages 143-144, LP 250-253
      FM (TSBVI) Student Activities (amend), pages 145-154, LP 254-272
      GB Public Information Program: Public Information Defined, (amend), pages 155-157, LP 273-277
      GBA (TSBVI) Public Information Act (PIA): Access to Public Information (amend), pages 158-176, LP 278-312
      GBAA Information Access: Requests for Information (amend), pages 177-203, LP 313-360
      GBAA-E Public Information Program: Access to Public Information (amend), pages 204-207, LP 361-368
      GKA (TSBVI) Community Relations: Conduct on School Premises (amend), pages 208-219, LP 369-389
      GRAA (TSBVI) State and Local Governmental Authorities: Law Enforcement Agencies (amend), pages 220-226, LP 390-401
      GRAA-E (TSBVI) State and Local Governmental Authorities: Law Enforcement Agencies (delete), pages 227-229, LP 402-407

4.   Report from Short-Term Programs Principal, Sara Merritt
      a.   Short-Term Program update including summer referrals

5.   Adjournment

NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 31, 2020 beginning at 10:15 a.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meetings, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, 073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session. The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for January 31, 2020 Meeting


1.   Call to Order

2.   Introduction of Audience

3.   Recognition of the TSBVI School Board Members (Emily Coleman)

4.   Recognition of the 2020 TSBVI Outstanding Direct Care Staff Members (Joseph Muniz)

5.   Public Comments/Open Forum

6.   Consideration of Approval of Minutes of November 14 and 15, 2019 Board Meetings (Joseph Muniz), pages 4-15, LP 8-31

7.   Report from the Finance Committee (Lee Sonnenberg)
      a.   Consideration of approval of board policies: pages 16-229, LP 32-427
            CBA (TSBVI) State and Federal Revenue Sources: State (amend), pages 51-53, LP 91-95
            CKC Safety Program/Risk Management: Emergency Plans (amend), pages 54-57, LP 96-103
            CKD Safety Program/Risk Management: Emergency Medical Equipment and Procedures (amend), pages 58-61, LP 104-109
            CQ Technology Resources (amend), pages 62-75, LP 110-134
            CQA (TSBVI) Technology Resources: TSBVI and Classroom Websites (amend), pages 76-80, LP 135-142
            CQB (TSBVI) Technology Resources: Cybersecurity (amend – portions of Policy CQ moved to new policy code), pages 81-97, LP 143-172
            DFAA (TSBVI) Probationary Contracts: Suspension/Termination During Contract (amend), pages 98-99, LP 173-175
            DHB Employee Standards of Conduct: Report to State Board of Educator Certification (amend), pages 100-105, LP 176-185
            DHC Employee Standards of Conduct: Reports to Texas Education Agency (adopt), pages 106-107, LP 186-189
            DNB (TSBVI) Performance Appraisal: Evaluation of Campus Administrators (amend), pages 108-110, LP 190-194
      b.   Consideration of approval of Investment Report, page 230, LP 408
      c.   Consideration of adoption of a resolution regarding the review of the investment policy and strategies of TSBVI, pages 231-232, LP 409-412
      d.   Consideration of approval of receipt of gifts and donations of over $500, pages 233-234, LP 413-414
      e.   Review of budget reports, pages 235-240, LP 415-423  
            -- Operating Budget Expenditure Report, pages 235-237, LP 415-419
            --Legacy Revenue Budget Report, page 238, LP 420
            --Legacy Operating Expenditure Budget Report, pages 239-240, LP 421-423
       f.   Update on safety funding grant

8.   Report from the Program Committee (Brenda Lee)
      a.   Consideration of approval of board policies: pages 16-229, LP 32-427
            BAA (TSBVI) Board Legal Status: Powers and Duties (amend), pages 23-28, LP 44-54
            BBI (TSBVI) Board Members: Technology Resources and Electronic Communications (adopt), page 29, LP 55-56
            BE Board Meetings (amend), pages 30-40, LP 57-74
            BED (TSBVI) Board Meetings: Public Participation (amend), pages 41-44, LP 75-80
            BJCB (TSBVI) Superintendent: Professional Development (amend), page 45, LP 81-82
            BQ (TSBVI) Planning and Decision-Making Process (amend), pages 46-50, LP 83-90
            EA Instructional Goals and Objectives (adopt), pages 111-112, LP 195-198
            EHAA Basic Instructional Program: Required Instruction (All Levels), pages 113-122, LP 199-215
            EHAB (TSBVI) Basic Instructional Program: Required Instruction (Elementary) (amend), pages 123-124, LP 216-218
            EK (TSBVI) Testing Programs (amend), pages 125-127, LP 219-223
            FFAF (TSBVI) Wellness and Health Services: Care Plans for Diabetes and Food Allergies (amend), pages 128-133, LP 224-234
            FFB (TSBVI) Student Welfare: Crisis Intervention (amend), pages 134-140, LP 235-246
            FFBA (TSBVI) Crisis Intervention: Trauma-Informed Care (adopt), pages 141-142, LP 247-249
            FFE (TSBVI) Student Welfare: Student Assistance Programs/Counseling (amend), pages 143-144, LP 250-253
            FM (TSBVI) Student Activities (amend), pages 145-154, LP 254-272
            GB Public Information Program: Public Information Defined, (amend), pages 155-157, LP 273-277
            GBA (TSBVI) Public Information Act (PIA): Access to Public Information (amend), pages 158-176, LP 278-312
            GBAA Information Access: Requests for Information (amend), pages 177-203, LP 313-360
            GBAA-E Public Information Program: Access to Public Information (amend), pages 204-207, LP 361-368
            GKA (TSBVI) Community Relations: Conduct on School Premises (amend), pages 208-219, LP 369-389
            GRAA (TSBVI) State and Local Governmental Authorities: Law Enforcement Agencies (amend), pages 220-226, LP 390-401
            GRAA-E (TSBVI) State and Local Governmental Authorities: Law Enforcement Agencies (delete), pages 227-229, LP 402-407
      b. Report from Short-Term Programs Principal (Sara Merritt)
          -- Short-Term Program update including summer referrals

9.   Report on Achievement of Objectives for 2018-2019 from the Agency Strategic Plan and the Annual Improvement Plan (Susan Houghtling), page 241, LP 424-425

10. Public Discussion of TSBVI’s 2018-2019 Annual Report (Joseph Muniz), page 242, LP 426-427

11. Discussion of Strategic Planning Initiatives Summary (Emily Coleman), pages 243-254, LP 428-450

12. Status Report on Action Plans in the 2019-2020 School Improvement Plan (Emily Coleman), page 255, LP 451

13. Consideration of Approval of New Contract Staff (Emily Coleman), page 256, LP 452

14. Consideration of Ratifying the Use of the Memorandum of Understanding Between TSBVI, Local School Districts and Parent(s), Guardian(s) or Adult Student Agreements and Delegating Signature Authority to the Superintendent and Her Designee (Susan Morrison), pages 257-261, LP 453-464

15. Consideration of Delegation of Signature Authority to the Superintendent or Her Designee for Memorandums of Understanding" between TSBVI and Other Entities (Susan Morrison), page 262, LP 465-466

16. Discussion and Consideration of Approval of Board Operating Procedures (Susan Morrison), page 263, LP 467

17. Report from the Superintendent, pages 264-265, LP 468-470
      a.   Update on contracting for an auditor to complete the audit of policy and procedure for reporting and investigating allegations of student abuse, neglect, exploitation, or improper care
      b.   Campus activities

18.   Discussion of Future Board Meeting Topics and Scheduling of Training Sessions (Joseph Muniz)

19.   Election of Board Officers (Joseph Muniz), pages 266-267, LP 471-472

20.   Consideration of Approval of Incoming Board President’s Recommendations Concerning Board Committees (Board President), pages 266-267, LP 471-472

21.   Appointment of Board Committee Members, Chairpersons and Vice-Chairpersons (Board President), pages 266-267, LP 471-472

22.   Consideration of Superintendent’s Performance Appraisal (Joseph Muniz), page 268, LP 473

23.   Announcements

24.   Adjournment

 

NOTICE IS HEREBY GIVEN that a special meeting of members of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on November 14, 2019 beginning at 9:00 a.m. in Room 104 of the Main Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meetings, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, .073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session. The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for November 14, 2019 Meeting


1. Call to Order

2. Introduction of Board Members and Audience

3. New Board Member Orientation Session (Joseph Muniz, Emily Coleman, Susan Houghtling, Susan Morrison, Pam Darden)

4. Adjournment

NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on November 14, 2019 beginning at 1:00 p.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meetings, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, 073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session. The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

 

 

BOARD AGENDA
For November 14, 2019 Meeting

 

1. Call to Order

2. Introduction of Audience

3. Public Comments/Open Forum

4. Report on Texas Tech University and Stephen F. Austin State University Teacher Preparation Programs (Dr. Rona Pogrund, Dr. Shannon Darst), pages 6-10, LP 9-16

Recess (Adjournment for Purposes of Conducting Board Training)

5. Call to Order

6. Training Session on Updates to Texas Education Code in the Last Legislative Session (Susan Morrison)

7. Adjournment

 

 


NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on November 15, 2019 beginning at 10:15 a.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meetings, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, .073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session. The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for November 15, 2019 Meeting


1. Call to Order

2. Introduction of Audience

3. Public Comments/Open Forum

4. Consideration of Approval of Minutes of September 26 and 27, 2019 Board Meetings (Joseph Muniz), pages 11-26, LP 17-48

5. Report from the Audit, Compliance and Management Review Committee (Joseph Muniz)

a. Consideration of approval of board policies: pages 27-94, LP 49-169

BBFB Ethics: Prohibited Practices (amend), pages 30-37, LP 58-67
CFC (TSBVI) Accounting: Audits (amend), pages 47, LP 83-84

b. Report from Auditor (Jaye Stepp), page 95, LP 170

 Consideration of approval of the Public Funds Investment Act (PFIA) Audit Report

c. Update on Status of Hiring or Contracting for an Auditor for TSBVI

6. Report from the Finance Committee (Lee Sonnenberg)


a. Consideration of approval of board polices: pages 8-62, LP 49-50-53
CDA (TSBVI) Other Revenues: Investments (review), pages 38-46, LP 68-82
DBB (TSBVI) Employment Requirements and Restrictions: Physical Examinations and Communicable Diseases (amend), pages 48-51, LP 85-92
DBD (TSBVI) Employment Requirements and Restrictions: Conflict of Interest (amend), pages 52-58, LP 93-105
DCA (TSBVI) Employment Practices: Probationary Contracts (amend), pages 59-60, LP 106-108
DCB (TSBVI) Employment Practices: Term Contracts (amend), pages 61-62, LP 109-112
b. Consideration and vote on resolution to declare Building 512 as salvage property with no value in order to demolish, page 96, LP 71-172
c. Consideration of approval of renewal of Nolan County farm contracts, pages 97-103, LP 173-186
d. Report on maintenance, annual inspection, and recommendations for maintenance and repair of the campus residence, pages 104-108, LP 187-194
e. Consideration of approval of Investment Report, page 109, LP 195
f. Consideration of approval of receipt of gifts and donations of over $500, pages 110-113, LP 196-201
g. Review of budget reports
 Operating Budget Expenditure Report, pages 114-119, LP 202-208
 Legacy Revenue Budget Report, page 120, LP 209
 Legacy Operating Expenditure Budget Report, pages 121-122, LP 210-211

7. Report from the Program Committee (Brenda Lee)

a. Consideration of approval of board polices: pages 63-94, LP 113-169

EHBC (TSBVI) Special Programs: Intensive Instruction (amend), pages 63-66, LP 113-118
EJ Academic Guidance Program (delete), pages 67-68, LP 119-122
EKB (TSBVI) Testing Program: State Assessment (amend), pages 69-82, LP 123-150
EKB-E (TSBVI) Testing Program: State Assessment (adopt), pages 83-85, LP 151-153
FFEA (TSBVI) Student Assistance Programs/Counseling Comprehensive Guidance Program (adopt), pages 86-89, LP 154-160
FNF (TSBVI) Student Rights and Responsibilities: Investigations and Searches (amend), pages 90-94, LP 161-169

b. Report from Short-Term Programs Principal

 Update on Summer 2020 programs, pages 123-124, LP 212-213

c. Report from Comprehensive Programs Principal

 Career education update

d. Report from Outreach Program Director

 Outreach activities for the year

8. Consideration of Approval of New Contract Staff (Emily Coleman), page 125, LP 214

9. Report on Achievement of Objectives for 2018-2019 from the Agency Strategic Plan and the Annual Improvement Plan (Susan Houghtling), page 126, LP 215-216

10. Consideration of Approval of TSBVI’s Vision, Mission and Philosophy Statements and Long Range Goals (Emily Coleman), pages 127-129, LP 217-222

11. Report from the Superintendent, pages 130-131, LP 223-225

a. Campus activities
b. Report of curriculum sales 132, LP 226

12. Consideration of Approval to Lease Oil and Gas Rights on Brazos County Land Tracts to WildHorse Resources Management (Susan Morrison)

13. Consideration of Revision of Board Operating Procedures (Susan Morrison)

14. Annual Report on Complaints about Discrimination or Harassment (Cheryl Williams), page 133, LP 227

15. Discussion of the Superintendent’s Annual Performance Appraisal (Joseph Muniz)

16. Report of Completion of Board Member Training Requirements for the Past Year (Joseph Muniz), pages 134-135, LP 228-230

17. Discussion of Scheduling Board Training for the Next Year Based on the Framework for School Board Development (Joseph Muniz), pages 136-140, LP 231-240

18. Discussion of Future Board Meeting Topics (Joseph Muniz)

19. Announcements

20. Adjournment

 

 `

NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on September 26, 2019 beginning at 9:00 a.m. in the Barraga/Silverrain Room of the Outreach Building, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, .073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for September 26, 2019 Meeting

 

1.   Call to Order

2.   Introduction of Board Members and Audience

3.   Board Training: Strategic Planning Needs Identified by the TSBVI Management Team (Eva Lavigne, Facilitator)

4.   Board Team Building Session: Discussion by the Board and Superintendent of Strategic Planning Needs for TSBVI (Eva Lavigne, Facilitator)

5.   Tour of New Weekends Home/Residential Staff Offices

6.   Adjournment

 

NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on September 27, 2019 beginning at 10:15 a.m. in the Board Meeting Room of the Administration Building, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, .073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for September 27, 2019 Meeting

1.   Call to Order

2.   Introduction of Board Members and Audience

3.   Public Comments/Open Forum

4.   Recognition of Students for Outstanding Performance on Statewide Assessments (Joseph Muniz)

5.   Consideration of Approval of Minutes of August 9, 2019 Board Meeting (Joseph Muniz), pages 4-11

6.   Report from the Personnel Committee (Mary Alexander)
      a.   Consideration of approval of board policies: pages 12-71
            BBE (TSBVI) Board Members: Authority (amend), pages 15-18
            BBF (TSBVI) Board Code of Ethics (amend), pages 19-20
            BF (TSBVI) Board Policies (amend), pages 21-24
            BJCD Superintendent: Evaluation and Appraisal (amend), pages 25-26
            BKB (TSBVI) Administrative Organization Plan: Line and Staff Relations (review), page 27
      b.   Recommendation for hiring or contracting for a new internal auditor
      c. Selection of new internal auditor or consideration of approval of contract for an internal auditor
      d. Consideration of approval of internal auditor salary or contract terms and start date

7.   Report from the Finance Committee (Michael Garrett)
      a.   Consideration of approval of board policies: pages 12-71
            CBB (TSBVI) State and Federal Revenue Sources: Federal (amend), pages 28-40
      b.   Consideration of approval of Investment Report, page 72
      c.   Consideration of approval of receipt of gifts and donations of over $500, pages 73-76
      d.   Consideration of approval of request for expenditure of gifts and donations, pages 77-78
      e.   Review of budget reports
            -- Operating Budget Expenditure Report, pages 79-84
            -- Legacy Revenue Budget Report, page 85
            -- Legacy Operating Expenditure Budget Report, pages 86-87
      f.   Report on Public Funds Investment Act training received by TSBVI Investment Officers, page 88

8.   Report from the Program Committee (Lee Sonnenberg)
      a.   Consideration of approval of board policies: pages 12-71
            EHBAB (TSBVI) Special Education: ARD Committee and Individualized Education Program (amend), pages 41-56
            EHBF Special Programs: Career and Technical Education (amend), pages 57-60
            EHBH (TSBVI) Special Programs: Other Special Populations (amend), pages 61-62
            FB (TSBVI) Equal Educational Opportunity (review), pages 63-69
            FNCE (TSBVI) Student Rights and Responsibilities: Personal Telecommunications/Electronic Devices (amend), pages 70-71
      b.   Report from Short-Term Programs Principal, Sara Merritt
            -- 2019 Summer programs
      c.   Report from Comprehensive Program Principal, Miles Fain
            -- Statewide Assessment results, pages 89-95
            -- Plan to promote academic excellence, page 96
            -- Report on English as a Second Language (ESL) Program Analysis, pages 97-99
            -- TSBVI Student Performance Indicator results, pages 100-105
            -- Consideration of membership to the School Health Advisory Council, pages 106-107
            -- Consideration of membership to the Safe and Supportive School Team, pages 108-109
      d.   Consideration of membership to the TSBVI Concussion Oversight Team (Susan Hauser), page 110

9.     Consideration of Approval to Lease Oil and Gas Rights on Brazos County Land Tracts to WildHorse Resources Management (Susan Morrison)

10.   Consideration of Approval of TSBVI Organizational Chart (Emily Coleman), pages 111-112

11.   Final Update on Completion of Action Plans in the 2018-2019 Annual Improvement Plan (Emily Coleman), page 113

12.   Report from the Superintendent, pages 114-115
        a.   Comprehensive Programs enrollment
        b.   Campus activities

13.   Initial Discussion of Superintendent’s Evaluation (Joseph Muniz)

14.   Discussion of Future Board Meeting Topics and Training Dates (Joseph Muniz)

15.   Announcements

16.   Adjournment