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NOTICE OF MEETING - BOARD OF TRUSTEES

FINANCE COMMITTEE

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

NOTICE IS HEREBY GIVEN that a regular meeting of the Finance Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on May 31, 2019, beginning at 8:00 a.m. in Room 102 of Building 600, 1100 W. 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Finance Committee of the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.001, et. seq. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subject to be discussed, or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

Finance Agenda:

1.    Consideration of approval of minutes of April 5, 2019 meeting (Michael Garrett)

2.    Consideration of approval of board policies: pages 16-111

CBB (TSBVI) State and Federal Revenue Sources: Federal (amend), pages 29-39
CFA (TSBVI) Accounting: Financial Reports and Statements (amend), pages 40-41
CK (Exhibit) Multihazard Emergency Operations Plan; Safety and Security Audit (adopt), pages 42-43
CKFB (TSBVI) Risk Management: Return to Work Program (amend), page 44
DAA (TSBVI) Employment Objectives: Equal Opportunity Employment (amend), pages 45-54
DFE (TSBVI) Termination of Contract: Resignation (amend), pages 55-57
DH (TSBVI) Employee Standards of Conduct (amend), pages 58-64
DHE Employee Standards of Conduct (amend), pages 65-68

3.    Consideration of approval of Investment Report (Pam Darden), page 112

4.    Review Donations Report (Pam Darden), pages 113-116

5.    Consideration of approval of receipt of gifts and donations of over $500 (Pam Darden), pages 113-116

6.    Consideration of approval of request for expenditure of gifts and donations (Pam Darden), pages 113-116

7.    Review of budget reports (Pam Darden), pages 117-123

8.    Report from Chief Financial Officer (Pam Darden)

9.    Report from Director of School Support Services (Brian McDonald)

10.  Report from Director of Information Resources (Dan Hampton)

11.  Report from Human Resources Director (Cheryl Williams)

NOTICE OF MEETING

BOARD OF TRUSTEES

PERSONNEL COMMITTEE

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

 

NOTICE IS HEREBY GIVEN that a regular meeting of the Personnel Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on May 31, 2019, beginning at 8:00 a.m. in Room 92 of the Main Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Personnel Committee shall convene in such closed session in accordance with Texas Government code, Sec. 551.071, .072, .073, .074, .076, .082, .0821, .083, 084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

1.    Call to Order

2.    Consideration of Approval of Minutes of January 25, 2019 Meeting (Mary Alexander)

3.    Consideration of Approval of Minutes of April 5, 2019 Meeting (Mary Alexander)

4.    Consideration of Approval of Board Policies (Susan Morrison), pages 16-111

BJCE (TSBVI) Superintendent: Dismissal/Nonrenewal Suspension without Pay (amend) pages 20-22
BJCG (TSBVI) School Superintendent: Retirement or Resignation (amend), page 23
BP (TSBVI) Administrative Regulations, page 24-25
BQA (TSBVI) Planning and Decision-Making Process: Schoolwide Committee (amend), pages 26-28
GRA (TSBVI) Relations with Governmental Entities: State and Local Governmental Authorities (amend), pages 101-104
GRAA (TSBVI) State and Local Governmental Authorities: Law Enforcement Agencies (amend), pages 105-111

5.    Consideration of Approval of the Hiring Process for a New Internal Auditor for TSBVI (Mary Alexander)

Timeline and process for posting the Internal Auditor position

Consideration of salary range for the Internal Auditor

Timeline and process for conducting interviews, selecting and hiring
 
6.     Adjournment

NOTICE OF MEETING

BOARD OF TRUSTEES COMMITTEE ON PROGRAMS
TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

NOTICE IS HEREBY GIVEN that a regular meeting of the Program Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on May 31, 2019, beginning at 8:00 a.m. in Room 104 of the Main Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Committee on Programs shall convene in such closed session in accordance with Texas Government code, Sec. 551.001, et.seq. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

1.    Call to Order

2.    Consideration of Approval of Minutes of the April 5, 2019 Meeting (Lee Sonnenberg)

3.    Consideration of Approval of Board Policies (Susan Morrison), pages 16-111

EHBE (TSBVI) Special Programs: English as a Second Language Education (ESL), (amend), pages 69-75
EHDC Alternative Methods for Earning Credit: Credit by Examination without Prior Instruction (amend), pages 76-80
EMB Miscellaneous Instructional Policies: Teaching About Controversial Issues (review), page 81
FDB (TSBVI) Admissions: Transfers and Classroom Assignments (amend), pages 82-84
FFH (TSBVI) Student Welfare: Freedom from Discrimination, Harassment and Retaliation (amend), pages 85-92
FFH (Exhibit) Student Welfare: Freedom from Discrimination, Harassment and Retaliation (adopt), page 93
FFHA (TSBVI) Student Welfare: Sexuality (amend), pages 94-97
FNCC Student Conduct: Prohibited Organizations and Hazing (amend), pages 98-100

4.     Report from Curriculum Director, Debra Sewell, pages 124-125

a. Curriculum Department projects

5.     Report from Short-Term Programs Principal, Sara Merritt

a. Short-term Program attendance
b. Summer Programs update

6.     Report from Comprehensive Programs Principal, Miles Fain

a. School Health Advisory Council’s activities and recommendations

7.     Adjournment

NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on May 31, 2019, beginning at
10:15 a.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.001, et seq. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for May 31, 2019 Meeting



1.     Call to Order

2.     Introduction of Audience

3.     Recognition of Retiring TSBVI Staff Members (Joseph Muniz)

4.     Recognition of Former Outreach Director, Cyral Miller (Joseph Muniz)

5.     Recognition of Retiring Superintendent William Daugherty (Joseph Muniz)

6.     Public Comments/Open Forum

7.     Report on Activities at the Learning Resource Center Including a Tour of the Center (Bill Daugherty)

8.     Consideration of Approval of Minutes of April 4 and 5, 2019 Board Meetings (Joseph Muniz), pages 4-15

9.     Report from the Finance Committee (Michael Garrett)

a. Consideration of approval of board policies: pages 16-111

    CBB (TSBVI) State and Federal Revenue Sources: Federal (amend), pages 29-39

    CFA (TSBVI) Accounting: Financial Reports and Statements (amend), pages 40-41

    CK (Exhibit) Multihazard Emergency Operations Plan; Safety and Security Audit (adopt), pages 42-43 

    CKFB (TSBVI) Risk Management: Return to Work Program (amend), page 44 

    DAA (TSBVI) Employment Objectives: Equal Opportunity Employment (amend), pages 45-54

    DFE (TSBVI) Termination of Contract: Resignation (amend), pages 55-57 

    DH (TSBVI) Employee Standards of Conduct (amend), pages 58-64

    DHE Employee Standards of Conduct (amend), pages 65-68

b. Consideration of approval of Investment Report, page 112

c. Consideration of approval of receipt of gifts and donations of over $500, pages 113-116

d. Consideration of approval of request for expenditure of gifts and donations, pages 113-116

e. Review of budget reports, pages 117-123

    Operating Budget Expenditure Report, pages 117-120

    Legacy Revenue Budget Report, page 121 

    Legacy Operating Expenditure Budget Report, pages 122-123

 

10.   Report from the Program Committee (Lee Sonnenberg)

a. Consideration of approval of board policies: pages 16-111

    EHBE (TSBVI) Special Programs: English as a Second Language Education (ESL), (amend), pages 69-75

    EHDC Alternative Methods for Earning Credit: Credit by Examination without Prior Instruction (amend), pages 76-80

    EMB Miscellaneous Instructional Policies: Teaching About Controversial Issues (review), page 81

    FDB (TSBVI) Admissions: Transfers and Classroom Assignments (amend), pages 82-84

    FFH (TSBVI) Student Welfare: Freedom from Discrimination, Harassment and Retaliation (amend), pages 85-92

    FFH (Exhibit) Student Welfare: Freedom from Discrimination, Harassment and (TSBVI) Retaliation (adopt), page 93

    FFHA (TSBVI) Student Welfare: Sexuality (amend), pages 94-97

    FNCC Student Conduct: Prohibited Organizations and Hazing (amend), pages 98-100

b. Report from Curriculum Director, Debra Sewell, pages 124-125

    Curriculum Department projects

c. Report from Short-Term Programs Principal, Sara Merritt

    Short-term Program attendance

    Summer Programs update

d. Report from Comprehensive Programs Principal, Miles Fain

    School Health Advisory Council’s activities and recommendations

11.   Report from the Personnel Committee (Mary Alexander)

a. Consideration of approval of board policies: pages 16-111

    BJCE (TSBVI) Superintendent: Dismissal/Nonrenewal Suspension without Pay (amend) pages 20-22

    BJCG (TSBVI) School Superintendent: Retirement or Resignation (amend), page 23

    BP (TSBVI) Administrative Regulations, page 24-25

    BQA (TSBVI) Planning and Decision-Making Process: Schoolwide Committee (amend), pages 26-28

    GRA (TSBVI) Relations with Governmental Entities: State and Local Governmental Authorities (amend), pages 101-104

    GRAA (TSBVI) State and Local Governmental Authorities: Law Enforcement Agencies (amend), pages 105-111

b. Consideration of approval of the hiring process for a new internal auditor for TSBVI

    Timeline and process for posting the Internal Auditor position

    Consideration of salary range for the Internal Auditor 

    Timeline and process for conducting interviews, selecting, and hiring

12.   Consideration of Approval of New Contract Staff, page 126

13.   Consideration of Approval of Superintendent’s Campus Housing Agreement (Joseph Muniz), pages 127-135

14.   Review of 2019-2020 Annual Improvement Plan (Bill Daugherty), page 136

15.   Report from the Superintendent, page 137

a. Legislative update
b. Campus activities

16.   Consideration of Approval of Dates for 2019-2020 Board Meetings and Training Dates and Discussion of Summer 2019 Board Meeting (Bill Daugherty), page 138

17.   Discussion of Future Board Meeting Topics (Joseph Muniz)

18.   Announcements

19.   Adjournment

 

TSBVI BOARD PERSONNEL COMMITTEE MEETING

January 25, 2019

1. Call to Order

Mary Alexander called to order the meeting of the TSBVI Board Personnel Committee at 8:04 a.m. on January 25, 2019 in Room 92 of the Main Administration Building 600, 1100 W. 45th Street, Austin, Texas. Board members Michael Hanley and Dan Brown were also present. TSBVI staff members participating in the meeting were William Daugherty, Superintendent; Cheryl Williams, Human Resources Director; and Susan Houghtling, Director of Planning and Evaluation.

Mrs. Alexander recessed the meeting at 8:05 a.m.

Mrs. Alexander called the meeting to order a second time at 9:10 a.m. in Room 104 of the Main Administration Building. Board President Joseph Muniz and Board member Brenda Lee joined the meeting after the recess along with Michael Hanley, Dan Brown, William Daugherty, Cheryl Williams and Susan Houghtling.

2. Consideration of approval of the hiring process for a new internal auditor for TSBVI

-- Timeline for posting the Internal Auditor position

-- Approval of salary for the Internal Auditor

-- Timeline and process for conducting interviews

-- Timeline and process for selecting and hiring

Joseph Muniz stated that Cheryl Williams obtained information for the Committee to consider about possibly outsourcing the position of Internal Auditor.

Ms. Williams explained that, as part of an orientation to the Texas School for the Deaf (TSD), she learned of the differences and similarities between state agencies and requirements regarding the internal auditor position. Differences are all over the board in terms of how state agencies employ and pay. Ms. Williams recommended that a determination be made of whether TSBVI’s position needs to be full-time and what audits need to be completed. Texas School for the Deaf contracts with a company to provide audits that are conducted by different individuals. There are other state agencies who also outsource.

Dan Brown questioned whether TSD is pleased with outsourcing and Ms. Williams responded that they were very pleased and have been using this method for at least 13 years with a HUB (Historically Underutilized Business).

Mr. Daugherty reviewed the salary of former TSBVI internal auditor Jaye Stepp plus expenses associated with use of personal time and agency contributions to retirement and insurance. Yearly costs for TSD for outsourcing for one or two audits was approximately $31,000. In addition, TSD does not have to pay for peer review audits by an in-house auditor. Another benefit would be that the TSBVI Board would be in a position of determining how many audits they wanted each year rather than filling the full-time hours of an in-house auditor.

Mary Alexander expressed concerns about audit priorities not focusing on the needs and safety of students. She also questioned whether an outsourced auditor could conduct the type of Business Office audit that was completed in the past at TSBVI.

Ms. Williams responded that outsourced auditors would consider risks as well as past audits to determine needs.

Mrs. Alexander raised the issue of an outsourced auditor not having skill sets related to auditing the School’s medical facilities, for instance, and added that student safety always trumps other risks.

Mr. Daugherty responded that the firm used by TSD audits other school districts and state agencies. If TSBVI were to go that direction, those auditors would need to be informed about issues or concerns to consider.

Mrs. Alexander stated that two audits are conducted each year at Learning Ally and added that, each year, new, out-of-college auditors must be reeducated about the organization. She asked if this would cause an increased workload for TSBVI staff.

Ms. Williams said that Dell Children’s Center was audited by the Joint Commission for hospitals and provided introductory documents to them each time.

Michael Hanley asked if the School would go out for bids if outsourcing was chosen and Ms. Williams responded in the affirmative and added that the State Auditor’s Office would first have to give its approval.

Mr. Muniz explained that most contracts are tied to a budget year and Mr. Daugherty added that termination clauses could be included to be able to break a contract.

Ms. Williams suggested that language be added to the contract stipulating that a certain amount of experience is required.

Mrs. Alexander reviewed the most recent 2019 Internal Audit Plan that provided a history of past audits by Jaye Stepp. Her annual hours included conducting a risk assessment, completing the Internal Audit Plan, conducting audits, tracking completion of audit recommendations, conducting peer reviews and other tasks to fulfill 2080 hours.

Mrs. Alexander reported that one audit from Kemp Long’s audit plan for fiscal year 2019 was to audit CAPPS payroll implementation.

Susan Houghtling stated that the next required audit is for the Public Funds Investment Act that is due in November 2019.

Michael Hanley moved to table the agenda item on approval of the hiring process for a new internal auditor for TSBVI so that a study of options can be made regarding whether to hire an internal auditor or to engage a firm. Brenda Lee seconded the motion and all board members were in favor of the motion.

Mr. Muniz reiterated that the first step would be for the State Auditor’s Office to provide clearance if a decision is reached to outsource with a firm.

Ms. Williams replied that TSD’s CFO said that the audit delegation process is easy to do. This would be followed by issuing an RFP (Request for Proposals).

Mr. Muniz said that, if the Board decides at its April meeting to outsource, they could direct the Superintendent to enter into a contract.

Mrs. Alexander reviewed Kemp Long’s Audit Plan to determine which audits he completed before leaving TSBVI.

3. Adjournment

Dan Brown moved to adjourn the meeting at 9:58 a.m. and Michael Hanley seconded the motion. All Board members were in favor of the motion.

 BOARD PROGRAM COMMITTEE MEETING MINUTES

January 25, 2019

1. Call to order

Brenda Lee called to order the meeting of the TSBVI Board Committee on Programs at 8:04 a.m. on January 25, 2019 in Room 104 of the Main Administration Building 600, 1100 W. 45th Street, Austin, Texas.

Board members Joseph Muniz and Mike Hanley were also present.

TSBVI staff members participating in the meeting were: Miles Fain, Comprehensive Programs Principal; Sara Merritt, Short-Term Programs Principal; Susan Hauser, Center for School Resources Director; Emily Coleman, Outreach Director

2. Consideration of approval of minutes of the November 16, 2018 meeting

Mr. Muniz moved that the minutes of the November 16, 2018 meeting be approved and Ms. Lee seconded the motion. Committee members were in favor of the motion.

3. Consideration of Approval of Board Policies

Miles Fain said that he was available to discuss policy amendments being considered. He is pleased that TSBVI is updating special education and other policies to ensure consistency with the Texas Legal Framework. He also mentioned that it is helpful to have updated service animal policies since there were some issues to be addressed recently when a current student obtained a service animal-in-training. The student only had the service dog on campus for a brief period, but the experience was informative regarding the kinds of limitations and expectations for services animals would be appropriate for TSBVI. Mr. Fain noted that legally, service animals can be limited to dogs only, and that dogs-in-training cannot be banned. Mr. Muniz asked what criteria would be used to determine if a student and dog would meet TSBVI requirements. Mr. Fain described the process to be used in making the determination. The process is separate but parallel to the student’s ARD committee. The need for a service animal might be related to a student’s disability, but the ARD committee does not have authority to approve or disapprove a service animal.

Mr. Muniz moved that Policies AIB, BQ, BR, EF, EFB, EHAD, EIC, EKB, EMG, FBA and FJ be amended as proposed. Ms. Lee seconded the motion. Committee members were in favor of the motion.

4. Report from Short-Term Programs Principal, Sara Merritt

Ms. Merritt gave a report on the TSBVI Social Media Committee. Ms. Merritt has emailed Board committee members links to TSBVI social media accounts for review. She asked them for input regarding the best way to publish links on the website and in emails. Committee members agree with input from some persons who use screenreaders that the best way is to show the name of the document or page, with the url address hidden. This avoids confusion or distraction for a person using a screenreader.

Ms. Merritt described the history and activities of the Social Media Committee. Ms. Merritt gave the committee names of current Social Media Committee members. A few years ago, TSBVI had a very limited social media presence. A Social Media Committee was developed in order to monitor and organize social media activities related to TSBVI, and to expand TSBVI presence in social media. There are now several TSBVI-approved school and individual staff professional social media accounts on different platforms. For example, John Rose and Chris Tabb have professional accounts and use them actively and effectively. During the budget freeze this year, hiring of two Short-Term Programs staff has been delayed. As a result, posts on TSBVI social media have declined. Comprehensive Programs and Outreach have designated staff who manage their department social media posts. The new Human Resources Director Cheryl Williams is now managing a TSBVI Linked In account, which will be helpful in recruiting new professional staff.

There is social media training in Bridge. Ms. Merritt invited Board members to complete that training online if they choose. The Bridge system allows TSBVI to track training that staff have taken, and it sends out reminders to staff when it is time for them to take required training.

Ms. Coleman said that Outreach uses Bridge for distance education. Bridge is an excellent way to reach off-campus users, as well as TSBVI staff. For example, up to 500 users are accessing Active Learning Bridge training. Mr. Muniz praised the podcasts that Ms. Coleman has created since she began at TSBVI. She is a really good host and she has interviewed very interesting and informative experts in the field. Ms. Coleman discussed her experiences interviewing her guests. This has been an opportunity for her to get to know people and learn a lot herself. Ms. Coleman praised the production staff who help create the high quality of the products.

Ms. Merritt said that TSBVI is using Constant Contact for email marketing campaigns. Outreach and Short-Term Programs are using these types of programs to send out ads for training and other announcements such as dates for summer programs applications. Links to Facebook and Twitter can be included.

Ms. Coleman said that it is important for TSBVI to keep an eye on everything that staff are posting in social media, to ensure that content is acceptable and appropriate. The Social Media Committee has delegated responsibilities for monitoring various TSBVI social media to various staff members. Social media training for staff includes information about what kinds of posts are acceptable.

TSBVI has been able to implement social media relatively successfully, even though we don’t have a dedicated social media staff. Lots of different staff have roles in making it successful, but they all have limited time to post TSBVI’s positive activities or to monitor postings. Ms. Merritt said that TSBVI would benefit from one or more employees identified as TSBVI’s main marketing staff.

Mr. Muniz pointed out how important social media is to getting out positive information about TSBVI to the public. Ms. Merritt talked about how student’s ratings on the TSBVI website might affect our rating if they make accidental ratings.

Mr. Muniz asked about the social media presence of TSBVI students and what happens when a student makes an inappropriate or questionable post. Mr. Fain and Ms. Merritt described incidents that have occurred recently, such as a post by a former student about harming himself, which TSBVI followed up on. If current TSBVI students engage in inappropriate communications such as bullying or harassment, TSBVI has responsibility to contact parents and follow up according to TSBVI policies. Most posting by students and families have been positive. In one case that a Short-Term Programs student posted his entire TSBVI experience that included video of other students. In that case, Ms. Merritt followed up with the student’s parents to ask that the post be taken down since it contained possibly confidential information about other students.

Ms. Merritt said that school general counsel Susan Morrison is looking into rules regarding records retention of social media posts. Decisions about what is required to be retained may affect how much social media posting the school would decide to do in the future. Since technology continues to change, rules and procedures will need to be reviewed and revised. The website continues to be very important to access online information about TSBVI, since other TSBVI social media platforms link to information on the website. Ms. Coleman said that it is easier to get people’s attention for time-sensitive events by using social media or email, since most people don’t have time to review the website regularly.

5. Additional Reports

Mr. Muniz asked program leaders to give brief reports on their department’s activities.

Ms. Coleman reported that Outreach staff are currently focusing on preparing for the Deaf-Blind Symposium. There is also an upcoming Low Incidence Disabilities (LID) network meeting and a full day active learning training. Ms. Coleman has not yet had a chance to do much traveling around the state to meet people and attend local activities. She had to cancel a couple of planned trips due to some personal issues. She has chosen her travel carefully in light of current budget limitations. She is committed to some national travel in her role as national president of AER and wants to make sure that some travel budget is available to other Outreach staff.

Mr. Fain noted his support for the social media activities described by Ms. Merritt. Comprehensive Programs students participated actively in Martin Luther King Day celebration and service activities. The school calendar was arranged to have school on that day so that students could return Sunday and be on campus to participate in these activities. Many student participated in city-wide marches and other public activities. MLK Day is the biggest day of service learning for TSBVI students, and many teachers provided instruction and preparation activities in the days leading up to the day of service. There were a variety of student service projects such a project preparing items for homeless shelters and delivering the items. Mr. Fain also gave a report of current Comprehensive Programs enrollment. A few current students have had to leave temporarily for medical reasons. Comprehensive Programs has had an unusual number of January referrals for students wishing to attend for the current school year, which we are addressing as quickly as possible.

Ms. Merritt reported that applications for summer programs are now open until February 14. Short-Term Programs previously announced that summer programs this year would be smaller, but Teachers of the Visually Impaired are still being encouraged to apply for their students, in case the students can be accepted. Ms. Merritt discussed an offer that has recently been made by the Health and Human Services Commission to fund an additional 86 students between the ages of 10 and 13 for TSBVI summer programs. She is working with the TSBVI Business Office to determine if this can be approved. No announcements have been made about the additional summer programs until final approval is confirmed.
Due to budget limitations, Short-Term Programs is down two positions and is left with only three summer program coordinators. If additional summer programs could be added, it would allow more students across the state to attend, and it would benefit TSBVI staff who need summer employment. Leadership for these additional programs in Short-Term Programs would need to be problem-solved. To effectively use a limited budget for summer programs, off-campus activities will be limited and on-campus activities that are fun and creative will be planned.

Ms. Hauser mentioned that the Center for School Resources is busy addressing Comprehensive Program referrals. A new Health Center Director, Sally Freeman, has been hired. Ms. Freeman has long experience in leading the school nurse program for Austin ISD, and she will bring excellent, experienced leadership to the TSBVI Health Center.

Mr. Muniz thanked the program leaders for their positive response to the budget challenges this school year.

6. Adjournment

Mr. Muniz made a motion to adjourn. Mr. Hanley seconded the motion. Ms. Lee adjourned the meeting at 9:05 a.m.

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

FINANCE COMMITTEE MEETING MINUTES

January 25, 2019


Call to Order: Michael Garrett called the regularly scheduled meeting of the Finance Committee to order at 8:01 a.m. on Jan 25th, 2019, in Room 102 of Building 600 at the Texas School for the Blind and Visually Impaired, 1100 W. 45th St., Austin, TX.

In addition to Mr. Garrett, Board members Bobby Druesedow Jr., Mary Alexander, Michael Hanley and Dan Brown were present.

TSBVI staff members present were: Pamela Darden, Chief Financial Officer; Brian McDonald, Director of School Support Services; Cyrenna Villegas, Director of Procurement; Dan Hampton, Information Resource Director; Susan Morrison, General Counsel; Cheryl Williams, Human Resource Director; Bill Daugherty, Superintendent and Josh Splinter, Budget Officer.

Consideration of Approval of Board Policies: Susan Morrison presented sixteen policies to the committee for approval. The policies were BJCD-E, CH(TSBVI), CHC, CAN(TSBVI), CNC(TSBVI), DBAA(TSBVI), DBD(TSBVI), DF(TSBVI), DFBA, DK(TSBVI), DNAA, DNB(TSBVI), DP(TSBVI), GBA, GKB(TSBVI), and GKD(TSBVI). Bobby Druesedow made a motion to amend the all policies as presented to include an addition to CNA as well as the deletion of CHC. Dan Brown seconded the motion. The motion passed unanimously

Consideration of Approval of Minutes of the November 16, 2018 Meeting: A motion to accept the minutes of the November 16, 2018, committee meeting as presented was made by Bobby Druesedow. Mary Alexander seconded the motion. The motion passed unanimously.

Consideration of Approval of Investment Report: Pamela Darden presented the Investment Report for the 3 months of fiscal year 2019 ended on November 30, 2018. The current market value of all investments is $621,653.10. These funds reflect the balances in the Texas Class Investment Pool, the ABC bank and the two Certificates of Deposits. Total earnings for the first quarter with the one CD maturing was $7,122.71. Michael Hanley made a motion to accept the Investment Report as presented. Bobby Druesedow seconded the motion. The motion passed unanimously.

Consideration of Adoption of a Resolution Regarding the Review of the Investment Policy and Strategies of TSBVI: Pamela Darden asked the committee for consideration of adoption of a resolution regarding the review of the Investment Policy CDA. Bobby Druesedow made a motion to adopt the resolution regarding the review of investments policies and strategies for TSBVI as submitted. Mary Alexander second the motion. The motion passed unanimously.

Review of Donations Report: Pamela Darden reviewed the Donations Report for the first quarter of fiscal year 2019. The total donations received were $58,109.44.

Consideration of approval of receipt of gifts and donations of over $500: Pamela Darden reported that there were six donations received over $500.00 during this reporting period. Those donations were as follows: Carolyn and Leigh Hastedt, Case Beken Memorial, $1,000; Delta Gamma Foundation-Beta Eta Chapter, Undesignated, $1,500; J. Premanand, Honoring Lalita Sudarshan, $50,000; Dale & Rebecca Hill, Undesignated, $700; Bette Cogdell, In Memory of Bill Whitten and Mike Baca, $1,000; and Lions Club of Lago Vista, Undesignated, $600. The total donations over $500 that were received was $54,800. Bobby Druesedow made a motion to accept the receipt of gifts and donations over $500. Mary Alexander second the motion. The motion passed unanimously.

The board’s approval is needed to expend the funds as donations that are designated. The total under $500 was $3,309.44. Dan Brown made a motion to approve the request for the expenditure of funds that are designated. Bobby Druesedow second the motion. The motion passed unanimously.

Review of budget reports: Pamela Darden reviewed the Budget Report for the first quarter of fiscal year 2019. She stated that this year the percentages are tied to cash that TSBVI is expected to receive versus what was appropriated. The percentages expended were Classroom Instruction was at 23%, Residential Programs at 30%, Summer and Short-Term Programs at 12%, Related and Support Services at 28%, Outreach at 21%, Teacher preparation at 8%, Central Administration at 21%, and Other Support Services at 20%. The total expenditures for the first quarter were at 23%. Pamela added a second chart to the report that shows the method of financing which outlines the base budget.

Review of the Legacy Revenue report: Pamela Darden stated the projected revenue for this year is $833,300. As of November 30, 2019, TSBVI had collected $220,987. TSBVI was right at 27% with a projected revenue at 25%.

Review of the Legacy Expenditure report: Pamela Darden stated the benchmark was 25% for the first quarter and only 11% had been expended. Those funds are being used conservatively in case they will need to be cover general revenue.

Report from the Human Resource Director: Cheryl Williams introduced herself as the new Human Resource Director and outlined how she has been integrating herself into the school. Cheryl stated that she had learned a lot of things that she will be able to work on to help the employees and students. Her first priority is redesigning the new employee orientation training. She also talked about the meetings and work that she is doing with the CAPPS implementation.

Report from the Chief Financial Officer: Pamela Darden reported that TSBVI received a notification from the Texas Comptroller’s Office that the agency has been selected for a post-payment audit. They conduct these every 3 to 4 years at agencies. They will be looking at the time period of June 2017 through May 2018. The second item Pamela reported on was the Legislative Session.

Report from School Support Services: Brian McDonald provided an update on the completion of Building 4801 which occurred over the winter holiday break. These improvements included new sliding glass doors and windows. They also completed installation of new tile in the ERC. The fire control company was able to complete phase 2 which was a creation of an internal network which lets everyone communicate. He also provided an update on new Building 612. He stated there was a delay to the start date due to steel fabrication. He reported that the building is expected to be completed prior to the next school year.

Report from Information Resources Director: Dan Hampton reported that they are currently shorthanded but are focusing on trying to account for all computers that need to be refreshed this year and determining how much they can refresh under the current budget. They are working on several different spreadsheets that will help account for how many computers are actually at the school. He reported on the CAPPS project and that there were three applicants for the CAPPS training position.

Adjournment: At 9:29 a.m., Bobby Druesedow entertained a motion to adjourn the meeting. Michael Garrett seconded the motion and the motion passed unanimously.

End of document

 

Texas School for the Blind and Visually Impaired
Board Meeting Minutes
January 25, 2019



Call to Order:  Joseph Muniz called the meeting to order at 10:16 a.m.

Board Members Present:  Joseph Muniz, Board President; Mary Alexander, Brenda Lee, Mike Hanley, Bobby Druesedow, Dan Brown, and Michael Garrett.

Members Absent:  Lee Sonnenberg and Julie Prause were not present.

Introduction of Audience:  Bill Daugherty, Superintendent; Susan Morrison, General Counsel; Veronica Lopez, Executive Assistant; Mark Paredes, Career Ed Job Coach and Mr. Paredes also introduced several family members. Tim Nolan, Guest; Meagan McComic, Weekends Home; Shaunna Johnson Admin. Asst.; Karen Cosentino, Nursing Staff; Cristi Fleming, EXIT Teacher; Lynn Robertson, EXIT Lead Teacher; Sara Merritt, Short-Term Programs Principal; Garner Vogt, Comprehensive Programs B Residential Director; Tad Doezema, Assistant Principal Comprehensive Programs; Dan Hampton, Information Resources Director; Cheryl Williams, Human Resources Director; Emily Coleman, Outreach Director; Molly Omelchuck, Nursing Staff; Sara Bradley Carta, Nursing Staff; Bethany Hebokoski, Nursing Staff; Yanni Crespo, Health Center Director; Susan Hauser, Center for School Resources Director; Pam Darden, CFO; Brian McDonald, Director of School Support Services; Josh Splinter, Budget Analyst; Cyrenna Villegas, Director of Procurement; Danielle Caren, Comprehensive Residential Program B; Carlotta Binns, Career Education Teacher; Susan Houghtling, Director of Planning and Evaluation; and Miles Fain, Principal of Comprehensive Programs.

Recognition of the TSBVI School Board Members for Board Appreciation Month:  Bill Daugherty recognized the Board for their support. Paula Willson and Gretchen Bettes introduced themselves and asked their students to introduce themselves. The Hospitality class made special cookies for the Board that were brailled to say “We appreciate you”. The art class made beautiful weavings and presented them to the Board.

Mr. Hanley, Ms. Lee, Ms. Alexander, Mr. Druesedow, Mr. Brown, and Mr. Garrett shared their gratitude for the special recognition. Mr. Muniz expressed his gratitude for the kindness from students and staff.

Recognition of Retiring TSBVI Staff:  Joseph Muniz and Tad Doezema recognized Mark Paredes for 27 years of service to TSBVI. Mr. Paredes has been a residential instructor, teacher assistant, a job coach and has run the campus Bistro for the last 10 years. Comments from a former student, now a staff person at TSBVI, were read by Mr. Doezema. Mr. Paredes expressed his appreciation for the recognition.

Recognition of the 2019 TSBVI Outstanding Direct Care and Outreach Staff Members:  Miles Fain and Joseph Muniz recognized staff member Angela Wolf as the 2019 Outstanding Teacher of Students with Visual Impairments. Cristi Flemming was recognized as the 2019 Outstanding Teacher of Students with Visual and Multiple Impairments. Danielle Caren was recognized as the 2019 Outstanding Residential Staff Member. Amanda Storaasli was recognized as the 2019 Outstanding Paraprofessional. Lastly, Karen Consentino was recognized as the 2019 Outstanding Related Services Provider.

 

Texas School for the Blind and Visually Impaired

Board Meeting Minutes

January 25, 2019

   

Call to Order:  Joseph Muniz called the meeting to order at 10:16 a.m.

Board Members Present:  Joseph Muniz, Board President; Mary Alexander, Brenda Lee, Mike Hanley, Bobby Druesedow, Dan Brown, and Michael Garrett.  

Members Absent:  Lee Sonnenberg and Julie Prause were not present.  

Introduction of Audience:  Bill Daugherty, Superintendent; Susan Morrison, General Counsel; Veronica Lopez, Executive Assistant; Mark Paredes, Career Ed Job Coach and Mr. Paredes also introduced several family members.  Tim Nolan, Guest; Meagan McComic, Weekends Home; Shaunna Johnson Admin. Asst.; Karen Cosentino, Nursing Staff; Cristi Fleming, EXIT Teacher; Lynn Robertson, EXIT Lead Teacher; Sara Merritt, Short-Term Programs Principal; Garner Vogt, Comprehensive Programs B Residential Director; Tad Doezema, Assistant Principal Comprehensive Programs; Dan Hampton, Information Resources Director; Cheryl Williams, Human Resources Director; Emily Coleman, Outreach Director; Molly Omelchuck, Nursing Staff; Sara Bradley Carta, Nursing Staff; Bethany Hebokoski, Nursing Staff; Yanni Crespo, Health Center Director; Susan Hauser, Center for School Resources Director; Pam Darden, CFO; Brian McDonald, Director of School Support Services; Josh Splinter, Budget Analyst; Cyrenna Villegas, Director of Procurement; Danielle Caren, Comprehensive Residential Program B; Carlotta Binns, Career Education Teacher; Susan Houghtling, Director of Planning and Evaluation; and Miles Fain, Principal of Comprehensive Programs.  

Recognition of the TSBVI School Board Members for Board Appreciation Month:  Bill Daugherty recognized the Board for their support.  Paula Willson and Gretchen Bettes introduced themselves and asked their students to introduce themselves.  The Hospitality class made special cookies for the Board that were brailled to say “We appreciate you”. The art class made beautiful weavings and presented them to the Board.

Mr. Hanley, Ms. Lee, Ms. Alexander, Mr. Druesedow, Mr. Brown, and Mr. Garrett shared their gratitude for the special recognition.  Mr. Muniz expressed his gratitude for the kindness from students and staff.  

Recognition of Retiring TSBVI Staff:  Joseph Muniz and Tad Doezema recognized Mark Paredes for 27 years of service to TSBVI.  Mr. Paredes has been a residential instructor, teacher assistant, a job coach and has run the campus Bistro for the last 10 years.  Comments from a former student, now a staff person at TSBVI, were read by Mr. Doezema.  Mr. Paredes expressed his appreciation for the recognition.

Recognition of the 2019 TSBVI Outstanding Direct Care and Outreach Staff Members:  Miles Fain and Joseph Muniz recognized staff member Angela Wolf as the 2019 Outstanding Teacher of Students with Visual Impairments.  Cristi Fleming was recognized as the 2019 Outstanding Teacher of Students with Visual and Multiple Impairments.  Danielle Caren was recognized as the 2019 Outstanding Residential Staff Member.  Amanda Storaasli was recognized as the 2019 Outstanding Paraprofessional.  Lastly, Karen Consentino was recognized as the 2019 Outstanding Related Services Provider.  

Public Comments/Open Forum:  There were no public comments.

Consideration of Approval of Minutes of November 15 and 16, 2018 Board Meetings:  Bobby Druesedow motioned to approve the minutes as presented.  Michael Garrett seconded the motion and the Board voted unanimously to approve the minutes.   

Report from the Finance Committee:  

Consideration of approval of board policies:  Mr. Garrett stated that most of the policies were amended.  Policy CHC was deleted.  Policy DNAA was reviewed.  Mr. Garrett stated that one sentence was added to CNA for clarification.  The recommendation to approve came from Committee therefore no second was required and the Board voted unanimously to approve the policies. 

BJCD-E                     Procedures for Appraisal of Superintendent                            

CH (TSBVI)               Purchasing and Acquisition

CHC                           Purchasing

CNA (TSBVI)             Transportation Management:  Student Transportation

CNC (TSBVI)            Transportation Management:  Transportation Safety

DBAA (TSBVI)          Employment Requirements and Restrictions:  Criminal History

DBD (TSBVI)             Employment Requirements and Restrictions:  Conflict of Interest

DF (TSBVI)                Termination of Employment

DFBA                         Term Contracts:  Suspension/Termination During Contracts

DK (TSBVI)               Assignments and Schedules

DNAA                         Accountability:  Appraisal of Non-contract Employees

DNB (TSBVI)             Performance Appraisal:  Evaluation of Campus Administrators

DP (TSBVI)               Personnel Positions

GBA                            Public Information Program:  Access to Public Information

GKB (TSBVI)             Community Relations:  Advertising and Fundraising in the Schools

GKD (TSBVI)            Community Relations:  Use of School Facilities

Consideration of approval of Investment Report:  Michael Garrett reported the totals for the Investment Report as of 8/31/19.  The motion to approve the Investment Report came from Committee therefore no second was needed.  All board members were in favor and the motion carried.

Consideration of adoption of a resolution regarding the review of the investment policy and strategies of TSBVI:  Mr. Garrett stated that the Committee approved the investment policy and strategies of TSBVI.  Motion to approve came from Committee therefore no second was needed and the Board voted unanimously to approve.  

Consideration of approval of receipt of gifts and donations of over $500: Mr. Garrett stated that $54,800 was received for the period and the Committee approved receipt of the donations.  Since motion to approve came from Committee no second was needed and the Board voted unanimously to approve and the motion carried.

Consideration of approval of request for expenditure of gifts and donations:  Mr. Garrett stated that the Committee approved the expenditure of all designated gifts and donations.  Since the motion to approve came from Committee no second was needed and all board members were in favor and the motion carried.

Review of budget reports

Operating Budget Expenditure Report:  Mr. Garrett reported on the Operating Budget Expenditure Report.  The total state treasury budget expended was at 23%.  

Legacy Revenue Budget Report:  Mr. Garret reported the totals for the Legacy Revenue Budget Report.

Legacy Operating Expenditure Budget Report:  Mr. Garrett reported on the Legacy Operating Expenditure Budget Report.

Mr. Garrett stated that CFO Pam Darden reported to Committee on the current Legislative Session.  Mr. Garrett said that Ms. Darden reported that the presentations to the Legislative Budget Board seem to be well taken and it looks like we will get the funding needed for the programs.  Director of Information Resources, Dan Hampton reported to the Committee the project to assess which computers and equipment need to be replaced.  School Support Services Director, Brian McDonald reported and updated the Committee on projects on campus.  Human Resources Director, Cheryl Williams reported to Committee on the new projects and implementations in her department.

Report from the Program Committee:  Brenda Lee reported that the Program Committee considered the amendment of several board policies to bring them up to date and the Committee recommended approval.  Motion came from Committee therefore no second was needed all board members were in favor and the motion carried.

Consideration of approval of board policies: 

AIB (TSBVI)         Performance Reporting

BQ (TSBVI)         Planning and Decision-Making Process

BR (TSBVI)         Reports

EF                         Instructional Resources

EFB                      Instructional Resources

EHAD                   Basic Instructional Program:  Elective Instruction

EIC (TSBVI)        Academic Achievement:  Class Ranking

EKB (TSBVI)       Testing Programs:  State Assessment

EMG (TSBVI)      Miscellaneous Instructional Policies:  Animals in the School

FBA (TSBVI)       Equal Educational Opportunity:  Service and Guide Animals

FJ                          Student Fundraising

Update from the Social Media Committee:  Sara Merritt reported to the Committee that the Social Media Committee monitors the media accounts.  Miles Fain reported to the Committee on the policies regarding social media and how things are working.  Emily Coleman, Outreach Director is also posting on social media.  Ms. Lee also suggested that TSBVI might need a social media specialist.  Mary Alexander stated that having a media specialist who would search for anything not published by TSBVI would be beneficial.  Dan Brown complimented Emily Coleman on her podcast.

Public Discussion of TSBVI’s 2017-2018 Annual Report:  Mr. Daugherty discussed TSBVI’s 2017-2018 Annual Report.  Mr. Daugherty stated that what he enjoyed most were the comments from parents and professionals who use our services.  He said that TSBVI's testing scores will be brought up this school year.  Ms. Alexander stated that the Annual Report is well done and she was really proud of it.  No members of the public were present to provide feedback.

Status Report on Action Plans in the 2018-2019 School Improvement Plan:  Mr. Daugherty reported on the Action Plans in the 2018-2019 School Improvement Plan.

Mr. Hanley asked if we have assessed the goals for individual staff.  Mr. Daugherty stated that administrators have a number of goals and they are also goals of staff.  Mr. Daugherty also stated that he does not have the sense that anyone felt overburdened with the goals but that staff actually see it more as an opportunity for their work to be highlighted and validated that it did indeed take place.  

Ms. Alexander added that no one person owns all of the goals but they are spread across campus.  

Ms. Merritt stated for individual staff evaluations they have three to four personal goals and that the action plans help staff prioritize and stay focused on the goals.  

Ms. Lee stated that having students from other districts come to TSBVI to have their low vision evaluations/assessments done could be a good option.  Mr. Daugherty stated that that is the model TSBVI is pursuing.    

Discussion and Consideration of Approval of Board Operating Procedures:  Ms. Morrison discussed the School Board Operating Procedures and its changes including more detail under Public Comment Procedures.  Ms. Morrison next addressed the section regarding Evaluation of the Board with her recommendation to change "Are we following code of conduct?" to instead say "Are we following board policies?"  Joseph Muniz agreed with the change.  Under "Process for Selecting Board Officers" Ms. Morrison reflected that board policy requires this take place every two years.  Ms. Alexander suggested adding "every two years unless otherwise necessary."  Under the section "Protocol on TSBVI Campus", Ms. Morrison made some minor changes under sections A & B, regarding access to staff, classrooms and dorms.  

Mr. Hanley made a motion to approve with the changes presented by Ms. Morrison.  Mr. Garrett seconded the motion and the Board voted unanimously to approve the TSBVI School Board Operating Procedures with the suggested changes from Ms. Morrison.  

Report from the Superintendent

Legislative activities

Mr. Daugherty reported that the first Senate hearing will be on February 11, 2019.  

Campus activities

Mr. Daugherty reported on the campus activities including Braille Challenge coming up soon and added that students are in Louisiana at this time for SCASB wrestling, cheerleading and performing arts.  Mr. Daugherty also stated that Short-Term Programs has a great lineup of classes as well as the many activities from Outreach.  

Mr. Daugherty reported that the new Health Center Director has been hired.

Regarding all of the scooter news going on at this time, Mr. Daugherty said that local news crews have come to campus to interview staff regarding scooters in the Austin area.  He also stated that the owners of scooter companies are bringing employees to TSBVI to do a blindfold experience to see what it is like to come up on a scooter in their path.  

Mr. Daugherty stated that he received a call from an executive at Sony Corp. who wants to collaborate with TSBVI on accessibility of their products.  

Discussion of Future Board Meeting Topics and Scheduling of Training Sessions:  

Topics:

Ms. Alexander requested a presentation on the low vision clinic and maybe at some point a presentation from Emily Coleman as the new Outreach director and her vision for the future of Outreach.  

Training Sessions:

Ms. Houghtling made a suggestion to the Board that perhaps the day before the September meeting they could have a small scale strategic planning session with administrators focusing on the current service delivery model.  Ms. Houghtling stated that this portion of the meeting could be held in the morning and would be considered as continuing education for the Board.  In the afternoon, the Board would give their input on what they heard from administrators and their own thoughts about what they would like to focus for the coming years to be and the afternoon session could fulfill the team building requirement.  The Board agreed that proceeding with this plan is a good idea.

Report from the Personnel Committee:

Consideration of approval of the hiring process for a new internal auditor for TSBVI: Timeline for posting the Internal Auditor position Approval of salary for the Internal Auditor Timeline and process for conducting interviews Timeline and process for selecting and hiring

Ms. Alexander gave the report from the Personnel Committee.  A motion came from the Personnel Committee to table the Internal Auditor hiring process.  No second was needed and the Board voted unanimously to table this item.

Consideration of Superintendent’s Performance Appraisal:

Mr. Muniz announced that the Board would recess this open session and convene in a closed meeting to discuss the Consideration of Superintendent's Performance Appraisal in conformance with Texas Government Code 551.074 Personnel Matters.  Mr. Muniz further stated that no voting would take place in the closed session and that any action the board wishes to take will take place when the board reconvenes in open session.  The Board went into closed session at 12:05 p.m.

At 12:53 p.m. Mr. Muniz announced that the Board was reconvening in open session and that no action would be taken on this item.

Announcements:

Ms. Lee announced she has a new granddaughter. 

Mr. Brown stated that IBM had contacted him regarding getting his input on accessibility.  Mr. Brown suggested that perhaps members of a TSBVI coding class would be a better choice.  Mr. Daugherty stated that he thought IBM was already in contact with Sue O’Brien.

Adjournment:

Mr. Druesedow motioned to adjourn. All Board members were in favor and the meeting stood adjourned at 12:58 p.m.

 

 

____________________________________                           ___________________

Joseph Muniz, Board President                                                    Date

____________________________________                           ___________________

Mary Alexander, Board Secretary                                                 Date

____________________________________                           ___________________

Vicki Weston, Recording Secretary                                              Date

TSBVI BOARD PERSONNEL COMMITTEE
SUBCOMMITTEE ON SUPERINTENDENT SELECTION
March 11, 2019

1.     Call to Order

Joseph Muniz called the meeting to order at 8:43 a.m. In addition to Mr. Muniz, Subcommittee members Mary Alexander, Michael Garrett and Julie Prause were present. Cheryl Williams, Human Resources Director, was also present.

2.     Discussion of Process for Conducting Interviews for the Superintendent Position

Cheryl Williams reviewed the process that will be used.

Mr. Muniz announced that the Board Subcommittee on Superintendent Selection would now recess the open session and convene in a closed meeting in conformance with Texas Government Code Section 551.074 – Personnel Matters to discuss the following items listed under agenda items #3 through #6:

3.    Review of Applications for Superintendent Position

4.    Consideration of Provision of Campus Housing and Reimbursement for Interview Travel Expenses

5.    Interviews of Candidates for Superintendent Position

6.    Consideration of Recommendation to the Full Board of Finalists for the Position of Superintendent

Mr. Muniz stated that no voting will take place in the closed meeting. Any action the Board Subcommittee wishes to take as a result of discussions in closed meeting will take place after the Board Subcommittee reconvenes in the open meeting. Mr. Muniz went into closed session at 8:48 a.m.

Mr. Muniz announced that it was 11:47 a.m. and the meeting would now convene in open session.

Mrs. Alexander made a motion that the superintendent’s home be part of the superintendent offer so that the superintendent and family would live on campus and Mr. Garrett seconded the motion. All Subcommittee members were in favor of the motion.

No discussion or action occurred related to reimbursement for interview travel expenses since the candidate for the superintendent’s position lives locally.

Mrs. Alexander made a motion that the Committee recommend to the full board that Emily Coleman will be the final candidate for the position of Superintendent and Mrs. Prause seconded the motion. All Subcommittee members were in favor of the motion.

7.    Adjournment

Mrs. Prause made a motion to adjourn. Mrs. Alexander seconded the motion and the Board Subcommittee voted unanimously to approve. The meeting adjourned at 11:50 a.m.

NOTICE IS HEREBY GIVEN that a regular meeting of the Program Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on April 5, 2019, beginning at 8:00 a.m. in Room 104 of the Main Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Committee on Programs shall convene in such closed session in accordance with Texas Government code, Sec. 551.001, et.seq.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

 

Program Committee Agenda

April 5, 2019

1.    Call to Order

2.    Consideration of Approval of Minutes of the January 25, 2019 Meeting (Lee Sonnenberg)

3.    Consideration of Approval of Board Policies (Susan Morrison), pages 31-91

       CY (TSBVI)               Intellectual Property (amend), pages 40-52

       CY-E                          Intellectual Property (adopt), pages 53-56

       EFE                            Instructional Resources:  Copyrighted Materials (delete), pages 57-59

       EGA                            Curriculum Development:  Innovative and Magnet Programs (delete), page 60

       EHA                            Curriculum Design:  Basic Instructional Program Parental Requests (review), page 61

       EHAA                         Basic Instructional Program:  Required Instruction (All Levels) (amend), pages 62-68

       EHAB (TSBVI)          Basic Instructional Program:  Required Instruction (Elementary) (amend), pages 69-70

       EHAC                         Basic Instructional Program:  Required Instruction (Secondary) (amend), pages 71-79

       EHBC (TSBVI)          Special Programs:  Accelerated and Intensive Services (amend), pages 80-83

       EHBJ (TSBVI)           Curriculum Development:  Innovative Programs (amend), page 84

       EIA (TSBVI)               Academic Achievement:  Grading Progress Reports to Parents (amend), pages 85-87

       GKG (TSBVI)            Community Relations:  School Volunteer Program (amend), pages 88-91

4.    Consideration of Approval of the School’s Calendar for 2019-2020 (Miles Fain), pages 92-93

5.    Report from Outreach Program Director, Emily Coleman

       a.  Outreach future planning

6.    Report from Short-Term Programs Principal, Sara Merritt

       a.  Summer Program applications and classes

7.    Report from Comprehensive Programs Principal, Miles Fain

       a.  Consideration of approval of recommendations of the Instructional Materials Committee, pages 94-96

       b.  Update on Learning Resource Center’s activities

8.    Adjournment