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NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on April 4, 2019, beginning at 2:00 p.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. Sec. 551.071, .072, 073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for April 4, 2019 Meeting


1. Call to Order

2. Introduction of Audience

3. Public Comments/Open Forum

4. Consideration of the Recommendation of the Personnel Committee – Subcommittee on Superintendent Selection for Emily Coleman as TSBVI’s Superintendent (Joseph Muniz)

5. Consideration of Start Date for the New Superintendent Including Overlap Time with the Outgoing Superintendent (Joseph Muniz)

6. Consideration of Salary for the New Superintendent (Joseph Muniz)

7. Consideration of On-Campus Housing for the New Superintendent (Joseph Muniz)

8. Announcements

9. Recess

 

 

Consideration of a New TSBVI Superintendent

The Board of Trustees of the Texas School for the Blind and Visually Impaired will hold a public meeting on Thursday, April 4, 2019 to consider employing Emily Coleman, TSBVI’s current Outreach Director, as the new Superintendent replacing retiring Superintendent William Daugherty. Please click here for additional details.


NOTICE OF MEETING

BOARD OF TRUSTEES COMMITTEE ON PROGRAMS
TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

NOTICE IS HEREBY GIVEN that a regular meeting of the Program Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 25, 2019, beginning at 8:00 a.m. in Room 104 of the Main Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Committee on Programs shall convene in such closed session in accordance with Texas Government code, Sec. 551.001, et.seq. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

 

1. Call to Order

2. Consideration of Approval of Minutes of the November 16, 2018 Meeting (Michael Garrett), pages

3. Consideration of Approval of Board Policies (Susan Morrison), pages

AIB (TSBVI) Performance Reporting (amend), pages
BQ (TSBVI) Planning and Decision-Making Process (amend), pages
BR (TSBVI) Reports (amend), pages
EF Instructional Resources (amend), pages
EFB Instructional Resources (amend), page
EHAD Basic Instructional Program: Elective Instruction, (amend), pages
EIC (TSBVI) Academic Achievement: Class Ranking (amend), pages
EKB (TSBVI) Testing Programs: State Assessment (amend), pages
EMG (TSBVI) Miscellaneous Instructional Policies: Animals in the School (amend), page
FBA (TSBVI) Equal Educational Opportunity: Service and Guide Animals (amend), pages
FJ Student Fundraising (amend), page

4. Update from the Social Media Committee (Sara Merritt)

5. Adjournment

NOTICE OF MEETING

BOARD OF TRUSTEES PERSONNEL COMMITTEE –
SUBCOMMITTEE ON SUPERINTENDENT SELECTION

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

 

NOTICE IS HEREBY GIVEN that a meeting of the Personnel Committee – Subcommittee on Superintendent Selection of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on Monday, March 11, 2019 beginning at 8:30 a.m. in Room 102 of the Administration Building – Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Personnel Committee - Superintendent Selection Subcommittee shall convene in such closed session in accordance with Texas Government Code, Sec. 551.001, 551.071, .072, .073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

1. Call to order

2. Discussion of process for conducting interviews for the superintendent position

3. Review of applications for superintendent position

4. Consideration of provision of campus housing and reimbursement for interview travel expenses

5. Interviews of candidates for superintendent position

6. Consideration of recommendation to the full Board of finalists for the position of superintendent

7. Adjournment

 

NOTICE OF MEETING

BOARD OF TRUSTEES
PERSONNEL COMMITTEE
TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

 

NOTICE IS HEREBY GIVEN that a regular meeting of the Personnel Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 25, 2019, beginning at 8:00 a.m. in Room 92 of the Main Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Audit, Compliance, and Management Review Committee shall convene in such closed session in accordance with Texas Government code, Sec. 551.071, .072, .073, .074, .076, .082, .0821, .083, 084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

1. Call to Order

2. Consideration of approval of the hiring process for a new internal auditor for TSBVI (Mary Alexander)

 Timeline for posting the Internal Auditor position
 Approval of salary for the Internal Auditor
 Timeline and process for conducting interviews
 Timeline and process for selecting and hiring

3. Adjournment

 

NOTICE OF MEETING - BOARD OF TRUSTEES

FINANCE COMMITTEE

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

NOTICE IS HEREBY GIVEN that a regular meeting of the Finance Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 25, 2019, beginning at 8:00 a.m. in Room 102 of Building 600, 1100 W. 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Finance Committee of the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.001, et. seq. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subject to be discussed, or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

Finance Agenda:

1. Consideration of approval of minutes of November 16, 2018 meeting (Michael Garrett), pages

2. Consideration of approval of board policy (Susan Morrison), pages

BJCD-E Procedures for Appraisal of Superintendent (amend), pages
CH (TSBVI) Purchasing and Acquisition (amend), pages
CHC Purchasing (delete), pages
CNA (TSBVI) Transportation Management: Student Transportation (amend), pages
CNC (TSBVI) Transportation Management: Transportation Safety (amend), pages
DBAA (TSBVI) Employment Requirements and Restrictions: Criminal History (amend), pages
DBD (TSBVI) Employment Requirements and Restrictions: Conflict of Interest (amend), pages
DF (TSBVI) Termination of Employment (amend), pages
DFBA Term Contracts: Suspension/Termination During Contracts (amend), pages
DK (TSBVI) Assignments and Schedules (amend), pages
DNAA Accountability: Appraisal of Noncontract Employees (review), page
DNB (TSBVI) Performance Appraisal: Evaluation of Campus Administrators (amend), pages
DP (TSBVI) Personnel Positions (amend), pages
GBA Public Information Program: Access to Public Information (amend), pages
GKB (TSBVI) Community Relations: Advertising and Fundraising in the Schools (amend), pages
GKD (TSBVI) Community Relations: Use of School Facilities (amend), pages

3. Consideration of approval of Investment Report (Pam Darden), page

4. Consideration of adoption of a resolution regarding the review of the investment policy and strategies of TSBVI (Pam Darden), pages

5. Consideration of approval of receipt of gifts and donations of over $500 (Pam Darden), pages

6. Consideration of approval of request for expenditure of gifts and donations (Pam Darden), pages

7. Review of budget reports, (Pam Darden), pages

8. Report from Chief Financial Officer (Pam Darden)

9. Report from Director of School Support Services (Brian McDonald)

10. Report from Director of Information Resources (Dan Hampton)

11. Report from Human Resources Director (Cheryl Williams)

NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on June 1, 2018, beginning at
10:15 a.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.001, et seq. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
 June 1, 2018 Meeting

1. Call to Order

2. Introduction of Audience

3. Recognition of Retiring TSBVI Staff Members (Joseph Muniz)

4. Public Comments/Open Forum

5. Consideration of Approval of Minutes of April 6, 2018 Board Meeting (Joseph Muniz), pages 4-16

6. Report from the Finance Committee (Michael Garrett)

a. Oath of Office for reappointed board member Michael Hanley

b. Consideration of approval of board policies: pages 17-119

CDC (TSBVI) Other Revenues: Gifts and Solicitations (amend), pages 42-43
CE (TSBVI) Annual Operating Budget (amend), pages 44-45
CFA Accounting: Financial Reports and Statements (amend), page 46
CHB (TSBVI) Purchasing and Acquisition: Petty Cash Accounts (amend), pages 47-48
CKA Safety Program/Risk Management: Inspections (amend), pages 49-52
CPAB Office Communications: Mail and Delivery (amend), page 53
CRF (TSBVI) Insurance and Annuities Management: Unemployment Insurance Policy (amend), pages 54-55
DED (TSBVI) Holidays (amend), pages 56-58
DHB Employee Standards of Conduct: Report to State Board of Educator Certification (adopt), pages 59-63
DHF (TSBVI) Employee Standards of Conduct: Fraudulent Action Against TSBVI (amend), pages 64-66
DI (TSBVI) Employee Welfare (amend), pages 67-69
DIA (TSBVI) Employee Welfare: Freedom from Discrimination, Harassment and Retaliation (amend), pages 70-73
DMBA (TSBVI) Special Programs Training: Training Related to Visual Impairment (amend), pages 74-75
GKC Community Relations: Visitors to the School (amend), pages 118-119

c. Consideration of approval of Investment Report, pages 120

d. Consideration of approval of receipt of gifts and donations of over $500, pages 121-123

e. Consideration of approval of request for expenditure of gifts and donations, pages 121-123

f. Review of budget reports

  • Operating Budget Expenditure Report, pages 124-135
  • Legacy Revenue Budget Report, page 136
  • Legacy Operating Expenditure Budget Report, pages 137-138

g. Report on Nolan County Farms

7. Report from the Program Committee (Joseph Muniz)

a. Oaths of Office for newly appointed board members

b. Report from Short-Term Programs Principal, Sara Merritt

  • Short-term Program attendance

c. Report from Comprehensive Programs Principal, Miles Fain

  • School Health Advisory Council’s activities and recommendations
  • Consideration of approval of “Unhushed” sexual education curriculum, pages 139-141
  • Consideration of approval of recommendations of the Instructional Materials Committee, page 142

d. Report from Outreach Program Director, Cyral Miller

  • Update from Outreach

8. Report from the Audit, Compliance, and Management Review Committee (Joseph Muniz)

a. Consideration of approval of board policies: pages 17-119

BBA (TSBVI) Board Members: Appointments/Qualifications (amend), pages 22-24
BBBD (TSBVI) Electioneering (adopt), pages 25-26
BBC (TSBVI) Board Members: Vacancies (amend), pages 27-29
BBE Board Members: Authority (amend), pages 30-32
BED (TSBVI) Board Meetings: Public Participation (amend), pages 33-35
BG Board Self-Evaluation (adopt), page 36
BJA (TSBVI) Superintendent: Qualification and Duties (amend), pages 37-41
GBA Public Information Program: Access to Public Information (amend), pages 76-94
GBAA Information Access: Requests for Information (amend), pages 95-117

b. Report from the Internal Auditor (Kemp Long)

  • Consideration of approval of Internal Audit Plan, page 143

9. Report from the Personnel Committee (Joseph Muniz)

a. Consideration of approval of internal auditor evaluation instrument, pages 144-149

10. Consideration of Approval of New Contract Staff (Bill Daugherty), page 149a

11. Consideration of Approval of Appraisers for the Teacher Appraisal Process (Bill Daugherty), page 150

12. Consideration of Approval of the Agency Strategic Plan for Fiscal Years 2019-2023 (Bill Daugherty), page 151

13. Review of 2018-2019 Annual Improvement Plan (Bill Daugherty), page 152

14. Discussion of Development of Board Operating Procedures (Susan Morrison)

15. Report from the Superintendent, pages 153-154

a. Campus visitors
b. Campus activities

16. Consideration of Approval of Dates for 2018-2019 Board Meetings and Training Dates and Discussion of Summer 2018 Board Meeting (Bill Daugherty), pages 155-156

17. Discussion of Future Board Meeting Topics (Joseph Muniz)

18. Appointment of Board Committee Members, Chairpersons and Vice-Chairpersons (Board President), pages 157

19. Announcements

20. Adjournment

 

Texas School for the Blind and Visually Impaired

Board Meeting Minutes

September 28, 2018 Meeting

Call to Order: 

Joseph Muniz called the meeting of the Governing Board for the Texas School for the Blind and Visually Impaired to order at 10:15 a.m.

Introduction of Board Members and Audience:

Joseph Muniz, Board President introduced himself. The additional Board Members present were: Mike Hanley, Brenda Lee, Julie Prause,

Mary Alexander, Bobby Druesedow, Dan Brown, and Michael Garrett. Lee Sonnenberg was not present.

Audience members present were: Bill Daugherty, Superintendent, Susan Morrison, General Counsel, Veronica Lopez, Administrative Assistant, Tanya Letbetter, step-mom, Wayne Letbetter, father, Dani Casey, TA, Sandy Benson, grandmother, Bill Benson, grandad, Kim Wright, Residential Instructor, Bridgett Wolfe, Residential Instructor, Jesse Estalla, father, Monica Beacley, mother, Emily Coleman, Outreach Director, G’Nell Price, Assistant Principal, Shanna Hamilton, Teacher, Gemma Cooper-Langdale, Residential Instructor, Valerie Bradshaw, Assessment Coordinator, Jay Hiller, Speech Specialist, Pam Darden, Chief Financial Officer, Josh Splinter, Budget Analyst, Brian McDonald, Director of Support Services, Amanda Hafer, Accounting Director, Garner Vogt, Residential Director, Susan Houghtling, Director of Planning and Evaluation, Allison Billes, TA, Daniel Butler, Residential Instructor, Jean Ann Hutsell, Residential Instructor, Sara Kitchen, Outreach, Miles Fain, Principal, Eden Hagelman Assistant Principal, Jim Clark, Teacher, Alex Hughes, Residential Instructor, Brian Bradshaw, Residential Instructor, Sara Merritt, Principal, Misty Wade, Residential Instructor, Kate Mainzer, Human Resources Director, and several TSBVI students.

Public Comments/Open Forum:  

Mr. Muniz stated public comments are important to the Governing body. The Board welcomes anyone who chooses to address any topic. Furthermore, there are rules the Board is governed by in the Texas Open Meetings Act. It allows the Board to hear public comments but because it is not on the agenda they cannot discuss the topic. Public commentators are given three minutes to address the Board.

Daniel Butler, Residential Instructor addressed the Board regarding the budget issues. Mr. Butler gave some insight as to how the budget issues will affect the residential staff at TSBVI. Furthermore, he explained the pay structure for the RI’s at TSBVI and the importance of the residential instruction to students.

Recognition of Students for Outstanding Performance on Statewide Assessments: 

Miles Fain introduced the four students who earned special recognition in STARR testing.  Each student came up to receive a certificate for their achievement which was presented by Joseph Muniz.  

Mr. Muniz thanked parents, family, and staff for attending and congratulated students.

Consideration of Approval of Minutes of August 9 and 10, 2018 Board Meetings: 

Ms. Morrison suggested changes to the Board meeting minutes from August 9 and 10, 2018.

Mary Alexander moved to approve the minutes with the corrections as discussed. Mr. Garrett seconded the motion. The motion carried unanimously.

Report from the Finance Committee:

Consideration of approval of board policies:

GKA (TSBVI) Community Relations:  Conduct on School Premises

Michael Garrett addressed the approval of board policy GKA. Ms. Morrison gave a summary of the policy and the changes made to policy GKA.

The policy was recommended for approval. Motion to approve came from the Committee

therefore, no second was needed and the motion carried.

Consideration of approval of Investment Report:

Mr. Garrett listed the balances for Texas School for the Blind and Visually Impaired’s Investments.

The Finance Committee recommended the approval of the Investment Report to the board.

Motion came from the Committee therefore, no second was needed and the motion carried.

Consideration of approval of receipt of gifts and donations of over $500:

Mr. Garrett stated since the last meeting there were a total of four gifts and donations.

The Finance Committee recommended the approval of receipt of gifts and donations of over $500 to the Board. Motion came from the Committee therefore, no second was needed and the motion carried.

Consideration of approval of request for expenditure of gifts and donations:

Mr. Garrett stated that there is a request for the undesignated funds to go towards the Expanded Core Curriculum. Mr. Garrett stated the Committee approved the request.

Mr. Muniz asked what the amount was. Ms. Lee stated the amount was $7,515.

Motion came from the Committee therefore, no second was needed and the motion carried.

Review of budget reports: Operating Budget Expenditure Report:

Ms. Darden explained the revisions to the Operating Budget Expenditure Report.

Legacy Revenue Budget Report:

Mr. Garrett explained the Legacy Revenue Budget Report and the totals ending August 31, 2018.

Legacy Operating Expenditure Budget Report:

Mr. Garrett explained the Legacy Operating Expenditure Budget Report and the totals ending August 31, 2018.

Consideration of authorization for the Superintendent to draw down additional funds from the Broday Trust: 

Mr. Muniz asked Mr. Daugherty to explain what exactly is being authorized. Mr. Daugherty explained that authorization of this request would authorize Ms. Darden, Ms. Morrison, himself and Well Fargo to request the court to increase TSBVI’s draw rate from 4% to 6% annually and a one time payment of $800,000 to satisfy the current deficit and provide liquidity. Julie Prause asked where the funds will be used. Mr. Daugherty answered in the general operations of the School.

Motion came from the Committee therefore, no second was needed and the motion carried unanimously.

Report from the Program Committee:

Ms. Lee gave the report from the Program Committee.

Introduction of new Outreach Program Director:

Lee introduced TSBVI’s new Outreach Director, Emily Coleman.

Consideration of approval of board policies:

FFG Student Welfare:  Child Abuse, Neglect, Exploitation, and Improper Child Care Practice.

Brenda Lee explained policy FFG and its changes.

Mr. Brown asked about the accessibility and student awareness of braille posters with contact information.  Mr. Daugherty answered that it is standard protocol for braille to be posted on bulletin boards. Students are familiar with the bulletins and Comprehensive Programs works with students to assure they know where these posters are located.

The Committee recommended approval of the amendments as presented to the Board. Motion came from the committee therefore, no second was needed and the motion carried.

Report from Comprehensive Program Principal Statewide Assessment results:

Ms. Lee stated that Valerie Bradshaw presented a report on student achievement last school year on STAAR and TELPAS assessments.

Plan to promote academic excellence:

Ms. Lee reported that Mr. Fain presented a plan to promote academic excellence and improve student performance on STAAR assessments.

Report on English as a Second Language (ESL) Program Analysis:

Ms. Lee reported that Valerie Bradshaw presented a report on the English as a Second Language Program. She explained there were 10 students identified as Limited English Proficient at the beginning of last school year and another student enrolled mid-year. All who were assessed at the beginning or intermediate level in the spring of 2017 showed at least one level of advancement. Two remained the highest possible rating and two of three students who scored Advanced in at least one area improved to the Advanced-High rating.

TSBVI Student Performance Indicator results:

Ms. Lee reported that Miles Fain presented a report by Curriculum Director, Debra Sewell on student achievement in the Student Performance Indicators last year. The accreditation standard for TSBVI set by TEA is 70 percent of students for whom performance indicator evaluations are administered will score 2.0 or higher on each and every Core and Expanded Core Curricular area in which they are receiving programming.

Mr. Brown inquired about the results from STAAR grades 3-8 exams in Science. He wondered if that was due to an instructional gap in Science in particular. Valerie Bradshaw explained students often times come to TSBVI behind in their course work. In Biology especially, teachers are having to work harder to catch students up. Students may not pass assessments but are closing gaps and gaining a higher knowledge in Science. Ms. Prause added that it varies year to year due to the different students attending. Mr. Daugherty stated TSBVI turns over a third of the students each year. A third of students leave and another third will come in.

Consideration of membership to the School Health Advisory Council:

The Program Committee was asked to consider approval of membership to the School’s Health Advisory Council that consists of parents or guardians of TSBVI students and TSBVI staff. The Program Committee voted to recommend membership to the Council to include: parents or guardians Cassandra Hernandez, Rachel Smith, and Brandi Gonzalez.  TSBVI members recommended were: Brian McDonald, Elina Mullen, Debra Sewell, Yanni Crespo and Shelly Allen as the Chairperson for the Council.

Motion came from the Program Committee to approve the School Health Advisory Council therefore, no second was needed and the motion carried.

Report from Short-Term Programs Principal, Sara Merritt 2018 Summer programs:

Ms. Lee reported on the attendance and great success of the summer program for school year 2017-2018.

Mr. Hanley asked if going forward due to budgetary constraints will TSBVI reduce the number of students they will be able to serve. Ms. Merritt answered Short-Term Programs will air on the side of caution and reduce the numbers for budget sake. Ms. Merritt said planning and preparation for the reduction also carries in mind, the staff that will need notice to find other sources of income. Mr. Brown asked how TSBVI will notify districts of the cut back on summer enrollment.  Mr. Daugherty answered that TSBVI will notify through the website, contacts with Education Services and anyone who is a customer that we will have a reduced summer school and why. Ms. Lee added that, as a TVI herself, they know to check the website and that the deadline is in February.

Consideration of Ratifying and Taking Action on the Resignation of Internal Auditor Kemp Long and Discussion of Internal Auditor Position: 

Mr. Muniz stated that Kemp Long, Internal Auditor had submitted his resignation to the Board and Mr. Muniz accepted that resignation.   

Mary Alexander motioned to ratify the action taken on the resignation of Internal Auditor, Kemp Long. Mr. Druesedow seconded the motion. The motion carried unanimously.

Mr. Muniz recommended that the Board defer action to fill the position for a period to help with the current budget situation. He added that TSBVI is caught up on required reports so it is was his recommendation to defer until approximately the April time frame.

Consideration of Approval of the 2018 Annual Internal Audit Report (AIAR): 

Ms. Alexander explained the report and its process.

Mary Alexander recommended to amend the audit, to reflect that the Annual Internal Audit, Quality Assurance and Improvement Program and the Audit Recommendations Tracking Schedule would not be done in the 2019 year. She also recommended to authorize staff to amend and post as required. Brenda Lee seconded the motion. The motion carried unanimously.

Report on the 2018 Quality Assurance and Improvement Program (QAIP): 

Ms. Alexander explained the Internal Auditor Quality Assurance and Improvement Program.

Update on the Audit Recommendations Tracking Schedule:  

Ms. Alexander gave an explanation of the Audit Recommendations Tracking Schedule and the open audit recommendations.

Consideration of Approval of TSBVI Organizational Chart: 

Bobby Druesedow motioned to approve the TSBVI Organizational Chart as submitted. Ms. Alexander seconded the motion. The motion carried unanimously.

Consideration and Discussion of Draft Board Operating Procedures

Ms. Morrison explained the draft of Board Operating Procedures and the process for approval at the November board meeting. A second draft will be sent to the trustees.

Final Update on Completion of Action Plans in the 2017-2018 Annual Improvement Plan: 

Mr. Daugherty reviewed the completion of the action plans from the 2017-2018 Annual Improvement Plan.

Mr. Brown inquired about action plan item 15: Expand Statewide Stakeholder Knowledge and Use of Online Synchronous Instruction. He asked why TVIs had not reached out during the given hours. Ms. Merritt answered it had to do with the time frame. Testing, end of year deadlines and graduation were some of the conflicts with the time frame.

Ms. Alexander inquired about action plan item 4: Promote Students’ Effective Use of Low Vision. She asked if TSBVI provides students with optical devices and non-visual tools. Ms. Lee added that some students from her division have low vision evaluations done. The district will purchase their devices for them. Mr. Fain responded that TSBVI keeps an inventory of devices for students to try out. Cindy Bachofer will work with students and devices and then work with the districts to help purchase devices for students.

Report from the Superintendent: 

Mr. Daugherty gave a report on the Legislative Appropriations Request hearing, Comprehensive Programs enrollment and campus activities.

Ms. Alexander inquired about the SWOMA conference and the cost to TSBVI. Ms. Coleman stated that registration covers the cost for the conference so, there is no cost to TSBVI for the conference. Registration costs covered the food, guest speakers and any other extra items. The committee for the conference are not TSBVI staff. The idea of giving TSBVI staff a discounted rate was brought to the committee. They agreed that, as long as the fee covered outside costs, that would be okay.

Consideration of Superintendent’s Formative Evaluation:

The Board recessed the open session and convened in a closed meeting to discuss agenda item #16 – ‘Consideration of Superintendent’s Formative Evaluation’ in conformance with Texas Government Code Section 551.074 – Personnel Matters.

Mr. Muniz stated that no voting would take place in the closed meeting.  Any action the board wished to take as a result of discussions in closed meeting would take place after the board reconvenes in the open meeting.  The time was 12:22 p.m. and the meeting went into closed session.

At 1:49 p.m., the Board reconvened in open session. There was no action taken and no voting took place in the closed session.  

Appointment of Board Personnel Committee Members, Chairperson and Vice-Chairperson: 

Joseph Muniz appointed: Mary Alexander as Chairperson of the Committee, Mike Hanley as Vice-Chairperson of the Committee and Dan Brown as a Member of the Committee. This Committee will interview candidates for the Internal Auditor position and recommend a candidate for hire to the full Board.

Discussion of Future Board Meeting Topics and Training Dates: 

Ms. Houghtling asked if Board members would like any training at the next board meeting. Ms. Alexander suggested that there be a finance training with Pam Darden. Ms. Darden agreed that this would be a good time to do this type of training.  

Announcements: 

Michael Garrett announced he celebrated a 40th anniversary for his organization. His baseball team, the Bayou City Heat, also finished second in the World Series. Ms. Lee thanked Mr. Daugherty for coming to Abilene for the Braille Literacy for Young Children.

Adjournment:

Michael Hanley motioned to adjourn. Michael Garrett seconded the motion. The motion carried unanimously. The meeting was adjourned at 1:54 p.m.

NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 25, 2019 beginning at 10:15 a.m. in the Board Meeting Room, Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meetings, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, 073, .074, .076, .082, .0821, .083, .084, or .089. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session. The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA
for January 25, 2019 Meeting

1. Call to Order

2. Introduction of Audience

3. Recognition of the TSBVI School Board Members (Bill Daugherty)

4. Recognition of Retiring TSBVI Staff (Joseph Muniz)

5. Recognition of the 2019 TSBVI Outstanding Direct Care and Outreach Staff Members (Joseph Muniz)

6. Public Comments/Open Forum

7. Consideration of Approval of Minutes of November 15 and 16, 2018 Board Meetings (Joseph Muniz), pages

8. Report from the Finance Committee (Michael Garrett)

a. Consideration of approval of board policies: pages

BJCD-E Procedures for Appraisal of Superintendent (amend), pages
CH (TSBVI) Purchasing and Acquisition (amend), pages
CHC Purchasing (delete), pages
CNA (TSBVI) Transportation Management: Student Transportation (amend), pages
CNC (TSBVI) Transportation Management: Transportation Safety (amend), pages
DBAA (TSBVI) Employment Requirements and Restrictions: Criminal History (amend), pages
DBD (TSBVI) Employment Requirements and Restrictions: Conflict of Interest (amend), pages
DF (TSBVI) Termination of Employment (amend), pages
DFBA Term Contracts: Suspension/Termination During Contracts (amend), pages
DK (TSBVI) Assignments and Schedules (amend), pages
DNAA Accountability: Appraisal of Noncontract Employees (review), page
DNB (TSBVI) Performance Appraisal: Evaluation of Campus Administrators (amend), pages
DP (TSBVI) Personnel Positions (amend), pages
GBA Public Information Program: Access to Public Information (amend), pages
GKB (TSBVI) Community Relations: Advertising and Fundraising in the Schools (amend), pages
GKD (TSBVI) Community Relations: Use of School Facilities (amend), pages

b. Consideration of approval of Investment Report, page

c. Consideration of adoption of a resolution regarding the review of the investment policy and strategies of TSBVI, pages

d. Consideration of approval of receipt of gifts and donations of over $500, page

e. Consideration of approval of request for expenditure of gifts and donations, page

f. Review of budget reports, pages

 Operating Budget Expenditure Report, pages
 Legacy Revenue Budget Report, page
 Legacy Operating Expenditure Budget Report, pages

9. Report from the Program Committee (Lee Sonnenberg)

a. Consideration of approval of board policies: pages

AIB (TSBVI) Performance Reporting (amend), pages
BQ (TSBVI) Planning and Decision-Making Process (amend), pages
BR (TSBVI) Reports (amend), pages
EF Instructional Resources (amend), pages
EFB Instructional Resources (amend), page
EHAD Basic Instructional Program: Elective Instruction), amend, pages
EIC (TSBVI) Academic Achievement: Class Ranking (amend), pages
EKB (TSBVI) Testing Programs: State Assessment (amend), pages
EMG (TSBVI) Miscellaneous Instructional Policies: Animals in the School (amend), page
FBA (TSBVI) Equal Educational Opportunity: Service and Guide Animals (amend), pages
FJ Student Fundraising (amend), page

b. Update from the Social Media Committee

10. Public Discussion of TSBVI’s 2017-2018 Annual Report (Joseph Muniz), page

11. Status Report on Action Plans in the 2018-2019 School Improvement Plan (Bill Daugherty), page

12. Discussion and Consideration of Approval of Board Operating Procedures (Susan Morrison)

13. Report from the Superintendent, pages

a. Legislative activities

b. Campus activities

14. Discussion of Future Board Meeting Topics and Scheduling of Training Sessions (Joseph Muniz)

15. Report from the Personnel Committee (Mary Alexander)

a. Consideration of approval of the hiring process for a new internal auditor for TSBVI:

 Timeline for posting the Internal Auditor position
 Approval of salary for the Internal Auditor
 Timeline and process for conducting interviews
 Timeline and process for selecting and hiring

16. Consideration of Superintendent’s Performance Appraisal (Joseph Muniz), page

17. Announcements

18. Adjournment

 

Texas School for the Blind and Visually Impaired

Board Meeting Minutes

September 28, 2018 Meeting

Call to Order:  Joseph Muniz called the meeting of the Governing Board for the Texas School for the Blind and Visually Impaired to order at 10:15 a.m.

Introduction of Board Members and Audience: Joseph Muniz, Board President introduced himself. The additional Board Members present were: Mike Hanley, Brenda Lee, Julie Prause, Mary Alexander, Bobby Druesedow, Dan Brown, and Michael Garrett. Lee Sonnenberg was not present.

Audience members present were: Bill Daugherty, Superintendent, Susan Morrison, General Counsel, Veronica Lopez, Administrative Assistant, Tanya Letbetter, step-mom, Wayne Letbetter, father, Dani Casey, TA, Sandy Benson, grandmother, Bill Benson, grandad, Kim Wright, Residential Instructor, Bridgett Wolfe, Residential Instructor, Jesse Estalla, father, Monica Beacley, mother, Emily Coleman, Outreach Director, G’Nell Price, Assistant Principal, Shanna Hamilton, Teacher, Gemma Cooper-Langdale, Residential Instructor, Valerie Bradshaw, Assessment Coordinator, Jay Hiller, Speech Specialist, Pam Darden, Chief Financial Officer, Josh Splinter, Budget Analyst, Brian McDonald, Director of Support Services, Amanda Hafer, Accounting Director, Garner Vogt, Residential Director, Susan Houghtling, Director of Planning and Evaluation, Allison Billes, TA, Daniel Butler, Residential Instructor, Jean Ann Hutsell, Residential Instructor, Sara Kitchen, Outreach, Miles Fain, Principal, Eden Hagelman Assistant Principal, Jim Clark, Teacher, Alex Hughes, Residential Instructor, Brian Bradshaw, Residential Instructor, Sara Merritt, Principal, Misty Wade, Residential Instructor, Kate Mainzer, Human Resources Director, and several TSBVI students.

Public Comments/Open Forum:  Mr. Muniz stated public comments are important to the Governing body. The Board welcomes anyone who chooses to address any topic. Furthermore, there are rules the Board is governed by in the Texas Open Meetings Act. It allows the Board to hear public comments but because it is not on the agenda they cannot discuss the topic. Public commentators are given three minutes to address the Board.

Daniel Butler, Residential Instructor addressed the Board regarding the budget issues. Mr. Butler gave some insight as to how the budget issues will affect the residential staff at TSBVI. Furthermore, he explained the pay structure for the RI’s at TSBVI and the importance of the residential instruction to students.

Recognition of Students for Outstanding Performance on Statewide Assessments:  Miles Fain introduced the four students who earned special recognition in STARR testing.  Each student came up to receive a certificate for their achievement which was presented by Joseph Muniz.  

Mr. Muniz thanked parents, family, and staff for attending and congratulated students.

Consideration of Approval of Minutes of August 9 and 10, 2018 Board Meetings:  Ms. Morrison suggested changes to the Board meeting minutes from August 9 and 10, 2018.

Mary Alexander moved to approve the minutes with the corrections as discussed. Mr. Garrett seconded the motion. The motion carried unanimously.

Report from the Finance Committee:

Consideration of approval of board policies: GKA (TSBVI) Community

Relations:  Conduct on School Premises

Michael Garrett addressed the approval of board policy GKA. Ms. Morrison gave a summary of the policy and the changes made to policy GKA.

The policy was recommended for approval. Motion to approve came from the Committee therefore, no second was needed and the motion carried.

Consideration of approval of Investment Report: Mr. Garrett listed the balances for Texas School for the Blind and Visually Impaired’s Investments.

The Finance Committee recommended the approval of the Investment Report to the board.  Motion came from the Committee therefore, no second was needed and the motion carried.

Consideration of approval of receipt of gifts and donations of over $500:

Mr. Garrett stated since the last meeting there were a total of four gifts and donations.  The Finance Committee recommended the approval of receipt of gifts and donations of over $500 to the Board. Motion came from the Committee therefore, no second was needed and the motion carried.

Consideration of approval of request for expenditure of gifts and donations: Mr. Garrett stated that there is a request for the undesignated funds to go towards the Expanded Core Curriculum. Mr. Garrett stated the Committee approved the request. Mr. Muniz asked what the amount was. Ms. Lee stated the amount was $7,515. Motion came from the Committee therefore, no second was needed and the motion carried.

Review of budget reports: Operating Budget Expenditure Report:

Ms. Darden explained the revisions to the Operating Budget Expenditure Report.

Legacy Revenue Budget Report: Mr. Garrett explained the Legacy Revenue Budget Report and the totals ending August 31, 2018.

Legacy Operating Expenditure Budget Report: Mr. Garrett explained the Legacy Operating Expenditure Budget Report and the totals ending August 31, 2018.

Consideration of authorization for the Superintendent to draw down additional funds from the Broday Trust:  Mr. Muniz asked Mr. Daugherty to explain what exactly is being authorized. Mr. Daugherty explained that authorization of this request would authorize Ms. Darden, Ms. Morrison, himself and Well Fargo to request the court to increase TSBVI’s draw rate from 4% to 6% annually and a one time payment of $800,000 to satisfy the current deficit and provide liquidity. Julie Prause asked where the funds will be used. Mr. Daugherty answered in the general operations of the School.  Motion came from the Committee therefore, no second was needed and the motion carried unanimously.

Report from the Program Committee: Ms. Lee gave the report from the Program Committee.

Introduction of new Outreach Program Director: Lee introduced TSBVI’s new Outreach Director, Emily Coleman.

Consideration of approval of board policies: FFG Student Welfare:  Child Abuse, Neglect, Exploitation, and Improper Child Care Practice.

Brenda Lee explained policy FFG and its changes.

Mr. Brown asked about the accessibility and student awareness of braille posters with contact information.  Mr. Daugherty answered that it is standard protocol for braille to be posted on bulletin boards. Students are familiar with the bulletins and Comprehensive Programs works with students to assure they know where these posters are located.

The Committee recommended approval of the amendments as presented to the Board. Motion came from the committee therefore, no second was needed and the motion carried.

Report from Comprehensive Program Principal Statewide Assessment results: Ms. Lee stated that Valerie Bradshaw presented a report on student achievement last school year on STAAR and TELPAS assessments.

Plan to promote academic excellence: Ms. Lee reported that Mr. Fain presented a plan to promote academic excellence and improve student performance on STAAR assessments.

Report on English as a Second Language (ESL) Program Analysis: Ms. Lee reported that Valerie Bradshaw presented a report on the English as a Second Language Program. She explained there were 10 students identified as Limited English Proficient at the beginning of last school year and another student enrolled mid-year. All who were assessed at the beginning or intermediate level in the spring of 2017 showed at least one level of advancement. Two remained the highest possible rating and two of three students who scored Advanced in at least one area improved to the Advanced-High rating.

TSBVI Student Performance Indicator results: Ms. Lee reported that Miles Fain presented a report by Curriculum Director, Debra Sewell on student achievement in the Student Performance Indicators last year. The accreditation standard for TSBVI set by TEA is 70 percent of students for whom performance indicator evaluations are administered will score 2.0 or higher on each and every Core and Expanded Core Curricular area in which they are receiving programming.

Mr. Brown inquired about the results from STAAR grades 3-8 exams in Science. He wondered if that was due to an instructional gap in Science in particular. Valerie Bradshaw explained students often times come to TSBVI behind in their course work. In Biology especially, teachers are having to work harder to catch students up. Students may not pass assessments but are closing gaps and gaining a higher knowledge in Science. Ms. Prause added that it varies year to year due to the different students attending. Mr. Daugherty stated TSBVI turns over a third of the students each year. A third of students leave and another third will come in.

Consideration of membership to the School Health Advisory Council: The Program Committee was asked to consider approval of membership to the School’s Health Advisory Council that consists of parents or guardians of TSBVI students and TSBVI staff. The Program Committee voted to recommend membership to the Council to include: parents or guardians Cassandra Hernandez, Rachel Smith, and Brandi Gonzalez.  TSBVI members recommended were: Brian McDonald, Elina Mullen, Debra Sewell, Yanni Crespo and Shelly Allen as the Chairperson for the Council.

Motion came from the Program Committee to approve the School Health Advisory Council therefore, no second was needed and the motion carried.

Report from Short-Term Programs Principal, Sara Merritt 2018 Summer programs: Ms. Lee reported on the attendance and great success of the summer program for school year 2017-2018.

Mr. Hanley asked if going forward due to budgetary constraints will TSBVI reduce the number of students they will be able to serve. Ms. Merritt answered Short-Term Programs will air on the side of caution and reduce the numbers for budget sake. Ms. Merritt said planning and preparation for the reduction also carries in mind, the staff that will need notice to find other sources of income. Mr. Brown asked how TSBVI will notify districts of the cut back on summer enrollment.  Mr. Daugherty answered that TSBVI will notify through the website, contacts with Education Services and anyone who is a customer that we will have a reduced summer school and why. Ms. Lee added that, as a TVI herself, they know to check the website and that the deadline is in February.

Consideration of Ratifying and Taking Action on the Resignation of Internal Auditor Kemp Long and Discussion of Internal Auditor Position:  Mr. Muniz stated that Kemp Long, Internal Auditor had submitted his resignation to the Board and Mr. Muniz accepted that resignation.   

Mary Alexander motioned to ratify the action taken on the resignation of Internal Auditor, Kemp Long. Mr. Druesedow seconded the motion. The motion carried unanimously.

Mr. Muniz recommended that the Board defer action to fill the position for a period to help with the current budget situation. He added that TSBVI is caught up on required reports so it is was his recommendation to defer until approximately the April time frame.

Consideration of Approval of the 2018 Annual Internal Audit Report (AIAR):  Ms. Alexander explained the report and its process.

Mary Alexander recommended to amend the audit, to reflect that the Annual Internal Audit, Quality Assurance and Improvement Program and the Audit Recommendations Tracking Schedule would not be done in the 2019 year. She also recommended to authorize staff to amend and post as required. Brenda Lee seconded the motion. The motion carried unanimously.

Report on the 2018 Quality Assurance and Improvement Program (QAIP):  Ms. Alexander explained the Internal Auditor Quality Assurance and Improvement Program.

Update on the Audit Recommendations Tracking Schedule:  Ms. Alexander gave an explanation of the Audit Recommendations Tracking Schedule and the open audit recommendations.

Consideration of Approval of TSBVI Organizational Chart:  Bobby Druesedow motioned to approve the TSBVI Organizational Chart as submitted. Ms. Alexander seconded the motion. The motion carried unanimously.

Consideration and Discussion of Draft Board Operating Procedures

Ms. Morrison explained the draft of Board Operating Procedures and the process for approval at the November board meeting. A second draft will be sent to the trustees.

Final Update on Completion of Action Plans in the 2017-2018 Annual Improvement Plan:  Mr. Daugherty reviewed the completion of the action plans from the 2017-2018 Annual Improvement Plan.

Mr. Brown inquired about action plan item 15: Expand Statewide Stakeholder Knowledge and Use of Online Synchronous Instruction. He asked why TVIs had not reached out during the given hours. Ms. Merritt answered it had to do with the time frame. Testing, end of year deadlines and graduation were some of the conflicts with the time frame.

Ms. Alexander inquired about action plan item 4: Promote Students’ Effective Use of Low Vision. She asked if TSBVI provides students with optical devices and non-visual tools. Ms. Lee added that some students from her division have low vision evaluations done. The district will purchase their devices for them. Mr. Fain responded that TSBVI keeps an inventory of devices for students to try out. Cindy Bachofer will work with students and devices and then work with the districts to help purchase devices for students.

Report from the Superintendent:  Mr. Daugherty gave a report on the Legislative Appropriations Request hearing, Comprehensive Programs enrollment and campus activities.

Ms. Alexander inquired about the SWOMA conference and the cost to TSBVI. Ms. Coleman stated that registration covers the cost for the conference so, there is no cost to TSBVI for the conference. Registration costs covered the food, guest speakers and any other extra items. The committee for the conference are not TSBVI staff. The idea of giving TSBVI staff a discounted rate was brought to the committee. They agreed that, as long as the fee covered outside costs, that would be okay.

Consideration of Superintendent’s Formative Evaluation: The Board recessed the open session and convened in a closed meeting to discuss agenda item #16 – ‘Consideration of Superintendent’s Formative Evaluation’ in conformance with Texas Government Code Section 551.074 – Personnel Matters.

Mr. Muniz stated that no voting would take place in the closed meeting.  Any action the board wished to take as a result of discussions in closed meeting would take place after the board reconvenes in the open meeting.  The time was 12:22 p.m. and the meeting went into closed session.

At 1:49 p.m., the Board reconvened in open session. There was no action taken and no voting took place in the closed session.  

Appointment of Board Personnel Committee Members, Chairperson and Vice-Chairperson:  Joseph Muniz appointed: Mary Alexander as Chairperson of the Committee, Mike Hanley as Vice-Chairperson of the Committee and Dan Brown as a Member of the Committee. This Committee will interview candidates for the Internal Auditor position and recommend a candidate for hire to the full Board.

Discussion of Future Board Meeting Topics and Training Dates:  Ms. Houghtling asked if Board members would like any training at the next board meeting. Ms. Alexander suggested that there be a finance training with Pam Darden. Ms. Darden agreed that this would be a good time to do this type of training.  

Announcements:  Michael Garrett announced he celebrated a 40th anniversary for his organization. His baseball team, the Bayou City Heat, also finished second in the World Series. Ms. Lee thanked Mr. Daugherty for coming to Abilene for the Braille Literacy for Young Children.

Adjournment

Michael Hanley motioned to adjourn. Michael Garrett seconded the motion. The motion carried unanimously. The meeting was adjourned at 1:54 p.m.