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Index   01/20/95, *July 1995, 9/29/95, 1/26/96, 5/24/96, 9/27/96, 11/15/96, 1/24/97, 3/21/97, 5/23/97, 9/26/97, 11/14/97, 1/23/98, 11/6/98, 1/26/99, 5/20/99, 11/19/99, 1/28/00, 3/24/00, 2/9/01, 5/31/01, 1/24/02, 11/22/02, 1/31/03, 11/21/03, 1/30/04, 3/26/04, 11/19/04, 1/26/05 (SH) , 2/1/05, 4/1/05, 5/25/05, 11/18/05, 1/27/06, 3/24/06, 7/28/0/6, 9/26/06, 11/17/06, 1/26/07, 3/23/07, 5/23/07, 7/23/07, 9/28/07, 11/16/07, 1/25/08, 3/28/08, 6/4/08, 9/26/08, 11/21/08, 1/23/09, 4/3/09, 9/25/09, 11/20/09, 1/22/10, 4/9/10, 6/2/10, 11/19/10, 1/28/11, 5/31/11, 9/20/13, 1/31/14, 10/3/14,11/21/14, 1/23/15, 11/20/15, 9/30/16, 9/29/17, 1/26/18, 4/6/18, 6/1/18, 8/9/18, 1/25/19, 4/5/19, 5/31/19, 9/27/19, 11/15/19, 1/31/20
BA SCHOOL BOARD LEGAL STATUS Reviewed 1/31/14
BAA BOARD LEGAL STATUS: POWERS AND DUTIES Reviewed 1/31/20
BBA BOARD MEMBERS: APPOINTMENTS/QUALIFICATIONS Amended: 6/1/18
BBA(E) BOARD MEMBERS: APPOINTMENTS Amended: 9/29/17
BBBD (TSBVI) ELECTIONEERING Adopted: 6/1/18
BBC BOARD MEMBERS: VACANCIES Amended: 6/1/18
BBD BOARD MEMBERS: TRAINING AND ORIENTATION Amended: 4/6/18
BBD-E BOARD MEMBERS: TRAINING AND ORIENTATION Reviewed: 9/20/13
(BBETSBVi) BOARD MEMBERS: BOARD MEMBER AUTHORITY Amended 9/27/19
BBF (TSBVI) BOARD CODE OF ETHICS Amended 9/27/19
BBFA (TSBVI) ETHICS: CONFLICT OF INTEREST Amended 8/9/18
BBFA-E ETHICS: CONFLICT OF INTEREST DISCLOSURES Amended: 9/20/13
BBFB ETHICS: PROHIBITED PRACTICES Amended11/15/19
BBG BOARD MEMBERS: COMPENSATION AND EXPENSES Amended: 4/6/18
BBI (TSBVI) BOARD MEMBERS: TECHNOLOGY RESOURCES AND ELECTRONIC COMMUNICATIONS Adopted 1/31/20
BDAA School Board Internal Organization: Board Officers And Officials Amended: 1/31/14
BDAC BOARD OFFICERS AND OFFICIALS: DUTIES AND REQUIREMENTS OF VICE-PRESIDENT Reviewed 1/31/14
BDAD Board Officers and Officials: Duties and Requirements of Board Secretary and Recording Secretary Amended 1/31/14
BDB BOARD INTERNAL ORGANIZATION: COMMITTEES Amended4/5/19
BDD BOARD INTERNAL ORGANIZATION: ATTORNEY Adopted 10/3/14
BDE CONTRACTS FOR SERVICES PROVIDED BY NON-TSBVI EMPLOYEES Amended 11/22/02
BDF BOARD INTERNAL ORGANIZATION: CITIZEN ADVISORY COMMITTEES Amended: 11/17/17
BE BOARD MEETINGS Amended: 1/31/20
BE-E TSBVI GUIDELINES FOR VIDEOTAPING, TAPE RECORDING, OR OTHERWISE RECORDING BOARD MEETINGS Amended: 9/29/17
BEC BOARD MEETINGS: CLOSED MEETINGS Amended: 4/6/18
BED BOARD MEETINGS: PUBLIC PARTICIPATION Amended: 1/31/20
BF BOARD POLICIES Amended 9/27/19
BG BOARD SELF-EVALUATION Adopted 6/1/18
BI (TSBVI) ADMINISTRATIVE GOALS AND OBJECTIVES Reviewed: 1/30/04
BJ (TSBVI) SCHOOL SUPERINTENDENT Amended 1/23/15
BJA (TSBVI) SUPERINTENDENT: QUALIFICATIONS AND DUTIES

Amended 6/1/18

BJB SUPERINTENDENT: RECRUITMENT AND APPOINTMENT Reviewed 4/5/19
BJBA SCHOOL SUPERINTENDENT: SUPERINTENDENT'S RESIDENCE Amended 4/5/19
BJC SUPERINTENDENT: EMPLOYMENT RELATIONSHIP Amended 4/5/19
BJCA SCHOOL SUPERINTENDENT: TRAVEL Amended 1/23/15
BJCB SUPERINTENDENT: PROFESSIONAL DEVELOPMENT Amended 1/31/20
BJCD SUPERINTENDENT: EVALUATION AND APPRAISAL Amended 9/27/19
BJCD-E SUPERINTENDENT: EVALUATION Adopted: 1/28/00
BJCE SUPERINTENDENT: DISMISSAL/NONRENEWAL Amended: 5/31/19
BJCG SCHOOL SUPERINTENDENT: RETIREMENT OR RESIGNATION Amended: 5/31/19
BKB ADMINISTRATIVE ORGANIZATION PLAN: LINE AND STAFF RELATIONS Amended 9/27/19
BP ADMINISTRATIVE REGULATIONS Amended 5/31/19
BQ PLANNING AND DECISION-MAKING PROCESS Amended 1/31/20
BQA PLANNING AND DECISION-MAKING PROCESS: SCHOOLWIDE Amended 5/31/19
BR REPORTS Amended 1/25/19

 Note:  The following is an index of periodic reports but the list is not exhaustive. This list does not address responsive reports (those that are required in response to a specific incident), reports required under special circumstances, or all reports required under administrative procedures of TSBVI. 

ELECTRONIC SUBMISSION OF REPORTS

Notwithstanding any other law, TSBVI shall submit only in electronic format all reports required to be submitted to TEA under the Education Code.  Education Code 7.060(c)

REPORTS by tsbvi

TSBVI publication and distribution requirements follow:

[From Superintendent’s Office]

  1. Annually, by December 1st a report to the Board, local school districts, the Education Service Center, and the public describing the educational performance of TSBVI. [See AIB]
  2. An end-of-year financial report, for distribution to state agencies and offices under Gov’t Code 2101.011. [See BAA and CFA]
  3. By September 1 of each year, a report to TEA regarding the number of requests submitted by a member of the Board, during the preceding school year, for information, documents, and records and the total cost to the School responding to such requests, under Education Code 11.1512(c)-(f). [See BBE]
  4. The Board President shall announce at the last board meeting of the calendar year the name of each board member who has completed, exceeded, or is deficient in the required training as of the date of the meeting and those board minutes shall be posted to the TSBVI website. [See BBD]

[From Assessment & English as Second Language Coordinator]

  1. A written report to each parent of student performance on statewide assessments at the end of the school year, under Education Code 39.303. [See AIB]
  2. At the beginning of the school year, a report to each teacher of students who took a state assessment, indicating whether each student performed satisfactorily or, if the student did not perform satisfactorily, whether the student met the standard for annual improvement in certain subject areas when available, under Education Code 39.304. [See AIB]
  3. Before November 1 of each year, the Board shall report to TEA the number of English Learners (EL) students on campus, under Education Code 29.053(b) [See EHBE]
  4. When applicable, the Superintendent shall report the results of reading instruments to the commissioner of education and the Board; a student’s results, in writing, to the student’s parent or guardian; and each student’s raw score electronically to TEA, under Education Code 28.006(d). [See EKC]

[From Business/Support Services]

  1. The annual financial report not later than November 20 of each year to the Governor, the Texas Comptroller, the Legislative Reference Library, the State Auditor and the Legislative Budget Board, under Government Code 2101.011(b). [See CFA]
  2. Biennially and not later than December 1, the TSBVI budget shall be submitted to the Governor’s Office, the Legislative Budget Board and the Legislative Reference Library pursuant to the General Appropriations Act, Art. IX, Sec. 7.01(a)(1). [See CE]
  3. At least semiannually report to the Board the revenues and expenditures for the preceding fiscal year. [See CFA]
  4. At least once every three years, TSBVI shall conduct a safety and security audit of the School’s facilities and report the results of the safety and security audit to the Texas School Safety Center, under Education Code 37.108. [See CK]
  5. Provide the Texas Comptroller with monthly electronic fleet data updates to the Office of Vehicle Fleet Services under Government Code 2171. [See CNC]
  6. Annually in July, TSBVI shall report to TEA the number of accidents in which its buses were involved in the past year, under Education Code 34.015(b). [See CNC]
  7. Every three months, and in strict compliance with the time frames established by Railroad Commission rule, on behalf of TSBVI, TFC shall report to TSBVI’s natural gas supplier the results of a pressure test of natural gas piping systems in the school facility, under Utilities Code 121.502-.504. [See CS]
  8. Quarterly reports from the Investment Officer of transactions for all funds covered by the Public Funds Investment Act. [See CDA]

[From Human Resources Director]

  1. Quarterly (9/1, 12/1, 3/1, 6/1) SORM reports to Chubb (Bordereau Reports).
  2. Annually report to the Board on complaints of discrimination or harassment. [See DAA]

[From Principal of Comprehensive Programs]

  1. Annually report to the State Board of Education the instructional materials selected under Education Code 31.101,.035. [See EFA]
  2. Annually report to the Board recommendations from SHAC. [See BDF]
  3. TSBVI shall compile the results of the annual physical fitness assessment of students and provide summary results to TEA, under Education Code 38.103. [See FFAA]

[From Health Center Director]

  1. On or before June 30 of each year, TSBVI shall submit to the Texas Department of State Health Services (TDSHS) a report on the vision and hearing screening status of students who were screened during the reporting year, under Health and Safety Code 36.006 and 25 Administrative Code 37.26(b)(6). [See FFAA]
  2. On or before June 30 of each year, TSBVI shall submit to TDSHS a report of spinal screenings performed during the school year, under 25 Administrative Code 37.145(b)(5). [See FFAA]
  3. TSBVI annually reports to the University of Texas—Rio Grande Valley Border Health Office on its students’ risk assessment status for Type 2 diabetes, under Health and Safety Code 95.004(e). [See FFAA]
  4. Annually, TSBVI shall submit a report of the immunization status of students to TDSHS, under Education Code 38.002(c) and 25 Administrative Code 97.71. [See FFAB]

[From PEIMS Coordinator/Center for School Resources Director]

  1. Annually, TSBVI shall report to TEA the number of students, if any, who have participated in a program to earn college credit in high school and the courses in which participating students have earned credit, under Education Code 28.009. [See EHDD]
  2. TSBVI shall use the student attendance accounting standards established by the commissioner to make reports on student attendance and student participation in special programs, under 19 Administrative Code 129.1025.  [See FEB]
  3. Annually, TSBVI shall report to the commissioner information regarding each expulsion, under Education Code 37.020. [See FO]
  4. Report to the Texas Department of Family and Protective Services by September 1 of each year on the incidence of student abuse, neglect, and exploitation occurring at TSBVI. Required report includes the number of investigations completed, findings of these investigations, average number of days to complete investigations, number of investigations referred to law enforcement, number of disciplinary actions resulting from confirmed findings, number of deaths that occurred as a result of abuse or neglect, and number of appeals. [See FFG]

[From Internal Auditor]

  1. Before November 1st of each year, the internal audit annual report shall be submitted to the TSBVI Board and, a copy of the annual audit report shall be filed with the State Auditor, the Sunset Advisory Commission, the Governor’s Office and the Legislative Budget Board, under Government Code 2102.009. [See CFC]
  2. Each periodic audit report submitted to TSBVI’s Board by the internal auditor shall be filed not later than the 30th day afterward with the Sunset Advisory Commission, the Governor’s Office, the State Auditor and the Legislative Budget Board. Any action plan or response by the Board or Superintendent must be filed with the Governor’s Office, the State Auditor and the Legislative Budget Board under Government Code 2102.0091. [See CFCA]

Adopted:         5/20/99

Amended:       1/25/19

Reviewed:       3/21/03, 11/19/04, 1/25/08

PROCESS

The Superintendent shall establish a procedure under which meetings are held regularly by the Schoolwide Planning and Decision-making Committee (the Instructional Planning Council – the IPC) that includes representative professional staff, parents of students enrolled in the School, business representatives, and community members.  The Board or Superintendent shall periodically meet with the Schoolwide Committee to review the Schoolwide Committee's deliberations.  Education Code 11.251(b)

The Board shall ensure that the Schoolwide planning and decision-making committee will be actively involved in establishing the administrative procedure that defines the respective roles and responsibilities pertaining to planning and decision-making.  Education Code 11.251(d)

CHAIRPERSON

The Superintendent shall appoint the chairperson(s) of the Committee from among its members.  The Superintendent has appointed the Principal of Comprehensive Programs as chairperson of the Committee.  

COMMITTEE

The School shall adopt a procedure, similar to Education Code 11.251(c), for TSBVI professional staff to volunteer to serve on the Schoolwide Committee.  At least two-thirds of the professional staff representatives must be classroom teachers.  The remaining professional staff representatives shall include schoolwide level professional staff members.  Additional members shall include, at a minimum, paraprofessional staff including residential staff, principals, residential directors, and the Curriculum Coordinator. 

STAKEHOLDER INPUT INTO PLANNING

TSBVI seeks input in School improvement planning through:

  1. annual surveys of parents and referring school districts of students enrolled in Comprehensive Programs and in school-year Short-Term Programs and Summer Programs;
  2. annual surveys of TSBVI graduates;
  3. surveys of parents and school districts where students transitioned from TSBVI;
  4. surveys of professionals, paraprofessionals and parents who received services through TSBVI’s Outreach Program;
  5. inviting parents and community members to attend annual public meetings of the Board and of the Instructional Planning Council to provide feedback on:
    1. the Annual Report that provides information on how well the School achieved its performance objectives in the past year; and
    2. needs assessments and proposed action plans for the next school year for the following year’s Annual Improvement Plan.
  6. participating in statewide advisory groups focusing on services for students with visual impairments, blindness, and DeafBlindness.

SCHOOLWIDE IMPROVEMENT PLAN

The School shall have a Schoolwide Improvement Plan that is developed, evaluated, and revised annually, in accordance with School policy, by the Superintendent, with the assistance of the Schoolwide Committee.  The purpose of the Schoolwide Improvement Plan is to guide the School in the improvement of student performance for all student groups in order to attain state standards in respect to the indicators of quality of learning similar to the intent of  Education Code 11.252(a) but reflecting the School’s MOU with the Texas Education Agency.   [See BQ for content of the Schoolwide Improvement Plan]

CONSULTATION

The Superintendent shall regularly consult the Schoolwide Committee in the planning, operation, supervision, and evaluation of the School's educational program.  The Schoolwide Committee shall assist the Superintendent with the annual development, evaluation and revision of the Improvement Plan.

PUBLIC MEETINGS

The Schoolwide Committee established under Education Code 11.251 shall hold at least one public meeting per year.  The required meeting shall be held after receipt of the annual School performance report from the Texas Education Agency for the purpose of discussing the performance of the School and the School performance objectives.  The School’s Site-Based Decision Making Plan shall ensure that systematic communications measures are in place to periodically obtain broad-based community, parent, and staff input and to provide information to those persons regarding the recommendations of the Schoolwide Committee.  This does not create a new cause of action or require collective bargaining.  Education Code 11.252(e)

STAFF DEVELOPMENT

For staff development under Education Code 21.451(a), TSBVI may use Schoolwide staff development developed and approved through the Schoolwide decision process.  Education Code 21.451(c) [See DMA]


Note: See BF for information on the committee’s role in requesting waivers.


Adopted:         5/30/91

Amended:       9/27/91, 9/25/92, /26/96, 11/14/97, 1/26/99, 1/24/02, 11/19/04, 5/31/19

Reviewed:

PLANNING AND DECISION-MAKING PROCESS

The Superintendent shall establish a schoolwide planning and decision-making process that will involve the professional staff of the School, parents of students enrolled in the School, business representatives, and community members in establishing and reviewing the School’s educational plans, goals, performance objectives, and major classroom instructional programs.  Education Code 11.251(b)

The planning and decision-making requirements do not:

  1. Prohibit the Board from conducting meetings with teachers or groups of teachers other than the schoolwide committee meetings;
  2. Prohibit the Board from establishing policies providing avenues for input from others, including students or paraprofessional staff, in schoolwide planning and decision-making;
  3. Limit or affect the power of the Board to govern the school; and
  4. Create a new cause of action or require collective bargaining.

Education Code 11.251(g), .252(e), 253(f)

EVALUATION

At least every two years, the Superintendent shall evaluate the effectiveness of the School’s decision-making and planning policies, procedures, and staff development activities related to School-level decision-making and planning to ensure that they are effectively structured to positively impact student performance.  Education Code 11.252(d)

ADMINISTRATIVE PROCEDURE

The Superintendent shall develop a TSBVI site-based decision-making procedure to clearly define the respective roles and responsibilities of the Superintendent, central office staff, principals, teachers, schoolwide committee members in the areas of planning, budgeting, curriculum, staffing patterns, staff development, and school organization. 

The Board shall ensure that the schoolwide planning and decision-making committee will be actively involved in establishing the administrative procedure that defines the respective roles and responsibilities pertaining to planning and decision-making.

Education Code 11.251(d)(e)

FEDERAL REQUIREMENTS

The Superintendent shall ensure that all pertinent federal planning requirements are addressed through the school-wide planning process.  Education Code 11.251(f)

SINGLE-CAMPUS SCHOOL

TSBVI has only one campus, so the district and campus-level committees may be one committee and the district and campus plans may be one plan.  Education Code 11.252(c)

Pursuant to this authority, the Board directs the Superintendent to establish a single schoolwide committee.

REQUIRED PLANS

The Superintendent shall ensure that a Schoolwide Improvement Plan is developed, reviewed, and revised annually for the purpose of improving the performance of all students.  The Board shall annually approve schoolwide performance objectives and shall ensure that the schoolwide plan:

  1. Supports the accomplishment of the identified objectives; and
  2. At a minimum, supports the state goals and objectives under Education Code Chapter 4.

Education Code 11.251(a); 252(c)

SCHOOL IMPROVEMENT PLAN

TSBVI shall have a School improvement plan that is developed, evaluated, and revised annually, in accordance with this policy, by the Superintendent, with the assistance of the schoolwide committee. The purpose of the School improvement plan is to guide the School staff in the improvement of student performance for all student groups in order to attain state standards in respect to the student achievement indicators.  Education Code 11.252(a)  [See AIA]

The School improvement plan must include provisions for:

  1. A comprehensive needs assessment addressing School student performance on the student achievement indicators, and other appropriate measures of performance, that are disaggregated by all student groups served by the School, including categories of ethnicity, socioeconomic status, sex, and disabilities for which students receive special education.
  2. Measurable School performance objectives for all appropriate student achievement indicators for all students enrolled and other appropriate objectives for special needs populations, and other measures of student performance that may be identified through the comprehensive needs assessment, including the quality indicators developed in accordance with the Memorandum of Understanding (MOU) jointly developed by TSBVI and TEA. (19 TAC 97.1012)
  3. Strategies for improvement of student performance that include the following and any others developed in accordance with the MOU:
    1. Instructional methods for addressing the needs of student groups not achieving their full potential.
    2. Methods for addressing the needs of students for special programs, including:
      1. Mental health or behavioral supports, threat assessments and suicide prevention programs adopted by the School in accordance with Health and Safety Code Chapter 161, Subchapter O-1, which includes a parental or guardian notification procedure [See FFB];
      2. Violence prevention programs;
      3. Conflict resolution programs; and
      4. Dyslexia treatment programs;
    3. Dropout reduction;
    4. Integration of technology in instructional and administrative programs;
    5. Discipline management;
    6. Staff development for professional staff of the School;
    7. Career education to assist students in developing the knowledge, skills, and competencies necessary for a broad range of career opportunities; and
    8. Prevention of substance use and abuse of tobacco, alcohol and drugs, and intervention
  4. Strategies for providing to middle school, junior high school, and high school students, those students’ teachers and counselors, and those students’ parents’ information about:
    1. Higher education admissions and financial aid opportunities;
    2. The TEXAS grant program and the Teach for Texas grant program;
    3. The need for students to make informed curriculum choices to be prepared for success beyond high school; and
    4. Sources of information on higher education admissions and financial aid.
  5. Resources needed to implement identified strategies.
  6. Staff responsible for ensuring the accomplishment of each strategy.
  7. Timelines for ongoing monitoring of the implementation of each improvement strategy.
  8. Formative evaluation criteria for determining periodically whether strategies are resulting in intended improvement of student performance.
  9. The trauma-informed care policy required under Education Code 38.036. [See FFBA]

Education Code 11.252(a)

  1. The law enforcement duties of peace officers, school resources officers, and security personnel. Education Code 37.081(d)(1)  [See CKE]
  2. A discipline management program providing for prevention of and education concerning unwanted physical or verbal aggression, sexual harassment, and other forms of bullying in schools, on school ground, and in school vehicles. Education Code 37.083(a)
  3. A dating violence policy that must:
    1. Include a definition of dating violence that includes the intentional use of physical, sexual, verbal, or emotional abuse by a person to harm, threaten, intimidate, or control another person in a dating relationship, as defined by Family Code 71.0021; and
    2. Address safety planning, enforcement of protective orders, school-based alternatives to protective orders, training for teachers and administrators, counseling for affected students, and awareness education for students and parents.

Education Code 37.0831 [See FFH]

  1. A policy addressing sexual abuse and other maltreatment of children that must include:
    1. Methods for increasing staff, student, and parent awareness of issues regarding sexual abuse sex trafficking, and other maltreatment of children, including prevention techniques and knowledge of likely warning signs indicating that a child may be a victim of sexual abuse, sexual trafficking or other maltreatment, using resources developed by the Texas Education Agency (TEA) or the commissioner regarding those issues, including resources developed by TEA under Education code 38.004 (regarding child abuse reporting and programs). These methods must include the staff training described at Education Code 38.0041(c) [See DMA];
    2. Actions that a child who is a victim of sexual abuse, sex trafficking or other maltreatment should take to obtain assistance and intervention; and
    3. Available counseling options for students affected by sexual abuse, sex trafficking or other maltreatment.

The policy must be included in any information handbook provided to students and parents.

Education Code 11.252(a)(9), 38.0041 [See FFG]

The School's plan for the improvement of student performance is not filed with TEA, but the School must make the plan available to TEA upon request.  Education Code 11.252 (b)

Adopted:                     1/25/91

Amended:                   1/26/96, 11/14/97, 1/26/99, 1/24/02, 11/19/04, 1/25/19, 1/31/20

Reviewed:

SCHOOL MANAGEMENT

The Superintendent shall be the educational leader and chief executive officer of the school.  Education Code 11.201(a)

The duties of the Superintendent include (in part) [see also BJA]:

  1. Managing the day-to-day operations of the School as its administrative manager.
  2. Preparing recommendations for policies to be adopted by the Board and overseeing the implementation of adopted policies.
  3. Developing, or causing to be developed, appropriate administrative procedures to implement policies established by the Board.

Education Code 11.201(d)

DEVELOPMENT

The Superintendent and administrative staff shall be responsible for developing and enforcing procedures for the operation of the School.  These procedures shall constitute the administrative regulations of TSBVI and shall consist of guidelines, handbooks, manuals, forms, exhibits, and any other documents defining standard operating procedures.  A procedure shall become effective when it has been signed and dated by the Superintendent in the form established by the School for publication.

The Superintendent shall ensure that administrative regulations are kept up to date and are consistent with Board policy.  The Superintendent or designee shall resolve any discrepancies among conflicting administrative regulations.  In case of conflict between administrative regulations and policy, policy shall prevail.

NO BOARD ACTION

No Board action is required before implementation of administrative regulations/procedures. 

AVAILABILITY

All administrative regulations shall be made accessible to staff, students, and the public as required by law or Board policy.

Adopted:         3/7/80

Amended:       1/29/93, 3/21/97, 3/24/00, 5/31/19

Reviewed:      

The Superintendent shall establish a clear understanding on the part of all personnel of the working relationships in the School.

ORGANIZATION CHARTS

The legal authority of the Board is to be transmitted through the Superintendent along specific lines of authority as shown by organization charts for the School.  The Superintendent shall prepare these charts, subject to the approval of the Board, and the Board shall review the charts annually.  The Superintendent shall have the freedom to recognize lines of authority and to revise organizational charts accordingly, subject to Board approval of major changes in organization.

LINES OF AUTHORITY

Personnel shall be expected to refer matters requiring administrative action to the administrator to whom they are responsible.  That administrator shall refer such matters to the next higher administrative authority when necessary.  Additionally, all personnel are expected to keep the person to whom they are immediately responsible informed of their activities by whatever means the person in charge deems appropriate.

It is expected that the established lines of authority will serve most purposes.  But all personnel shall have the right to appeal any decision made by an administrative officer through grievance procedures established through Board policy.  (See DGBA/DGBA-E)

Additionally, lines of authority do not restrict in any way the cooperative, sensible working together of all staff members at all levels in order to develop the best possible school programs and services.  The established lines of authority represent direction of authority and responsibility; when the staff is working together, the lines represent avenues for a two-way flow of ideas to improve the program and operations of the School.

Adopted:             3/7/80

Amended:           1/29/93, 1/31/03

Reviewed:           9/27/96, 9/27/19

EMPLOYED BY CONTRACT

If employed by contract, the Superintendent may relinquish the position and leave the employment of the School at the end of a school year without penalty by filing a written resignation with the Board.  The resignation must be addressed to the Board and filed not later than the 45th day before the first day of instruction of the following school year.

The Superintendent may resign, with the consent of the Board, at any other time mutually agreeable. 

If the Board chooses to amend the Superintendent’s term contract on the basis of a financial exigency declared under Education Code 44.011 [see CEA], the Superintendent may resign without penalty by providing reasonable notice to the Board.  The Superintendent may continue employment for the notice period under the prior contract.  [See BJC]

Education Code 21.212(e),(f)

EMPLOYED AT WILL

If the Superintendent is employed at will, the Board requests written notice of his or her intention to leave the employment of TSBVI at least 30 days prior to the effective date of the resignation.

Adopted:          6/14/80

Amended:        1/25/91, 9/27/91, 3/26/93, 9/24/93, 3/25/94, 1/26/96, 5/31/01, 11/19/04, 1/26/18, 5/31/19

Reviewed:

The Board may, for good cause as determined by the Board, suspend the Superintendent without pay pending discharge or in lieu of termination.  The suspension may not extend beyond the end of the school year.  Education Code 21.201(1),.211(b), 21.251(a)(3)

Back Pay

If no discharge occurs subsequent to a suspension without pay, the Superintendent is entitled to back pay for the period of suspension.  Education Code 21.211(c)

AT WILL

If the Superintendent is employed at will, (s)he may be dismissed at any time, for any reason, except as otherwise prohibited by law.

CONTRACT NONRENEWAL OR DISCHARGE

If the Superintendent is employed by contract the Board may choose to discharge the Superintendent for good cause at any time or not to renew the Superintendent's term contract at the end of the contract period.  Education Code 21.211(a), 21.212(a)(d)

REASONS

If the Superintendent is employed by contract, the Board shall establish by policy reasons for nonrenewal of the Superintendent's contract.  Education Code 21.212(d)

NOTICE

If a majority of the Board determines that the Superintendent's contract should be considered for nonrenewal, it must give the Superintendent written notice of the proposed nonrenewal not later than the 30th day before the last day of the contract term.  The notice of proposed nonrenewal shall contain reasonable notice of the reason for the proposed nonrenewal.  Education Code 21.212(a)

If the Board fails to give notice of proposed nonrenewal as described above, it shall employ the Superintendent in the same professional capacity for the following school year.  Education Code 21.212(b)

An attempt by the Superintendent to encourage or coerce a child to withhold information from the child's parent is grounds for discharge or suspension without pay.  Education Code 26.008(b) [See FNG]

NOTICE

Before dismissal for good cause, the Superintendent shall be given reasonable notice in writing of the charges against him or her and an explanation of the School's evidence, set out in sufficient detail to fairly enable the Superintendent to show any error that may exist.  Cleveland Bd. of Educ. v. Loudermill, 470 U.S. 532 (1985)

HEARING

The Board may conduct the hearing in open meeting or in closed meeting unless the Superintendent requests a public hearing, in which case the hearing shall be open to the public.  Gov't Code 551.074

[See DFD]

Adopted:         3/25/94

Amended:       1/26/96, 5/24/96, 11/15/96, 02/09/01, 11/21/03, 11/19/04, 1/26/18, 5/31/19

Reviewed:       11/22/02

PROCEDURES FOR APPRAISAL OF SUPERINTENDENT

____________________________________________________________________________

Note:  The following procedures may be used in whole or in part for the Superintendent’s evaluation.

____________________________________________________________________________

The Board shall establish an annual calendar providing for the following activities, in which both the Board and the Superintendent shall participate:

  1. Procedures for setting goals that define expectations and set priorities for the Superintendent.
  2. Formative conference.
  3. Summative conference.

The Superintendent shall be involved in developing, selecting, or revising the appraisal instrument and process.

Student performance shall be a part of appraisal instruments for the Superintendent as specified in Education Code 39.054. 

A student performance domain shall be included in the appraisal of the Superintendent.

The domains and descriptors used to evaluate the Superintendent may also include:

  1. Instructional management.
  2. School or organization morale.
  3. School or organization improvement.
  4. Personnel management.
  5. Management of administrative, fiscal, and facilities functions.
  6. Student management.
  7. School or community relations.
  8. Professional growth and development.
  9. Performance objectives.
  10. Board relations.

In developing the appraisal instrument, the Board shall use the Superintendent’s job description as applicable.

The Board may implement a process for collecting staff input for evaluating the Superintendent.  If such a process is implemented for use in the Superintendent’s evaluation, staff input shall not be anonymous.

Before conducting the Superintendent’s appraisal, Board members shall have evidence of training in appropriate personnel evaluation skills related to the locally established criteria and process.

The School, with the approval of the Board, may select the student performance domain for the Superintendent or may develop an alternative process in consultation with the campus-level committee and adopted by the Board.  If the School uses the student performance domain, it shall meet the following requirements:

  1. The results on the student performance domain shall be incorporated into the local appraisal instrument;
  2. The results on the student performance domain shall be a consideration of the Board in evaluating the Superintendent; and
  3. For a Superintendent new to TSBVI, the results from the student performance domain shall be on a “report only” basis during the first year.

Adopted:         1/28/00

Amended:       1/25/19

Reviewed:      

The Board employs and evaluates the Superintendent.  Education Code 11.1513(a)(1)  [See Policy DC]

PERIODIC WRITTEN EVALUATIONS

The Board shall have an evaluation system that provides periodic written evaluations of the Superintendent at annual or more frequent intervals.

APPRAISAL PROCESS

The Board shall appraise the Superintendent annually. The Board may use the commissioner’s recommended appraisal process and criteria or a local superintendent appraisal system.  In addition to other procedures and criteria determined by the board, the commissioner’s recommended appraisal process and criteria shall include, at a minimum, an annual evaluation of the superintendent and a student performance domain.  Education Code 21.354(c);19 TAC 150.1031

ANNUAL PERFORMANCE REPORT

The information in the annual report describing the educational performance of the School (see AIB and BQ series) shall be a primary consideration of the Board in evaluating the Superintendent.  Education Code 39.307(3)(C)

PENALTY FOR NONCOMPLIANCE

TSBVI funds may not be used to pay the superintendent who has not been appraised in the preceding 15 months.  Education Code 21.354(d)

CONFIDENTIALITY

A document evaluating the performance of the superintendent is confidential and is not subject to disclosure under the Public Information Act, Government Code Chapter 552.  [See GBA]

TSBVI may give the Texas Education Agency (TEA) a document evaluating the performance of a superintendent employed by the agency for purposes of an investigation conducted by TEA.  A document provided to TEA remains confidential unless the document becomes part of the record in a contested case under the Administrative Procedure Act, Government Code Chapter 2001.

Except as provided by a court order prohibiting disclosure, a document provided to TEA may be used in a disciplinary proceeding against a superintendent if the document may be admitted under rules of evidence applicable to a contested case under Government Code 2001.081.

Education Code 21.355

Adopted:             6/14/80

Amended:           3/12/82, 9/10/82, 1/25/91, 3/22/91, 1/29/93, 3/25/94, 11/18/94, 1/26/96, 11/15/96, 1/28/00, 1/26/18, 9/27/19

Reviewed: