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CKC (TSBVI) Safety Program/Risk Management: Emergency Plans

NOTICE OF BOMB THREAT OR TERRORISTIC THREAT

When TSBVI receives a bomb threat or terroristic threat it shall provide notification of the threat as soon as possible to the parent or guardian of or other person standing in parental relation to each student who is assigned to the campus or who regularly uses the facility.  Education Code 37.113

EMERGENCY OPERATIONS PLAN

TSBVI shall adopt and implement a multi-hazard emergency operations plan.  The plan must address prevention, mitigation, preparedness, response, and recovery as defined by the Texas School Safety Center (TxSSC) in conjunction with the governor’s office of homeland security and the commissioner.  The plan must provide for:

  1. TSBVI employee training (including substitute teachers) in responding to an emergency;
  2. Measures to ensure TSBVI employees, including substitute teachers, have classroom access to a telephone, including a cellular telephone, or another electronic communication device allowing for immediate contact with TSBVI emergency services or emergency services agencies, law enforcement agencies, health departments, and fire departments;
  3. Measures to ensure TSBVI communications technology and infrastructure are adequate to allow for communication during an emergency;
  4. Mandatory school drills and exercises, including drills required under Education Code 37.114 (emergency evacuations), to prepare TSBVI students and employees for responding to an emergency;
  5. Measures to ensure coordination with the Texas Department of State Health Services (TDSHS) and local emergency management agencies, law enforcement, health departments, and fire departments in the event of an emergency; and
  6. The implementation of a required safety and security audit. [See Policy CK]

Education Code 37.108(a)

TSBVI shall include in its multi-hazard emergency operations plan:

  1. A chain of command that designates the individual responsible for making final decisions during a disaster or emergency situation and identifies other individuals responsible for making those decisions if the designated person is unavailable;
  2. Provisions that address physical and psychological safety for responding to a natural disaster, active shooter, and any other dangerous scenario identified for purposes of these provisions by the Texas Education Agency (TEA) or TxSSC;
  3. Provisions for ensuring that students and School personnel with disabilities are provided equal access to safety during a disaster or emergency situation;
  4. Provisions for providing immediate notification to parents, guardians, and other persons standing in parental relation in circumstances involving a significant threat to the health or safety of students, including identification of the individual with responsibility for overseeing the notification;
  5. Provisions for supporting the psychological safety of students, School personnel, and the community during the response and recovery phase following a disaster or emergency situation that:
    1. Are aligned with best practice-based programs and research-based practices recommended under Health and Safety Code 161.325;
    2. Include strategies for ensuring any required professional development training for suicide prevention and grief-informed and trauma-informed care is provided to appropriate school personnel;
    3. Include training on integrating psychological safety and suicide prevention strategies into the School’s plan, such as psychological first aid for schools training, from an approved list of recommended training established by the commissioner and TxSSC for:
      • Members of the TSBVI’s school safety and security committee [see Policy CK];
      • School counselors and mental health professionals; and
      • Educators and other TSBVI personnel as determined by the School;
    4. Include strategies and procedures for integrating and supporting physical and psychological safety that align with the provisions described by item 2, above; and
    5. Implement trauma-informed policies;
  6. A policy for providing a substitute teacher access to school campus buildings and materials necessary for substitute teachers to carry out their duties during an emergency or a mandatory emergency drill; and
  7. The name of each individual on the school safety and security committee and the date of each committee meeting during the preceding year. [See Policy CK]

Education Code 37.108(f)

Active Shooter Emergency

TSBVI shall include in its multi-hazard emergency operations plan a policy for responding to an active shooter emergency.  The School may use any available community resources in developing the policy.  Education Code 37.108(g)

Disclosure

A document relating to a school multi-hazard emergency operations plan is subject to disclosure under Government Code Chapter 552 if the document enables a person to:

  1. Verify that TSBVI has established a plan and determine the agencies involved in the development of the plan and the agencies coordinating with TSBVI to respond to an emergency, including TDSHS, local emergency services agencies, law enforcement agencies, health departments, and fire departments;
  2. Verify that TSBVI’s plan was reviewed within the last 12 months and determine the specific review dates;
  3. Verify that the plan addresses the four phases of emergency management listed at EMERGENCY OPERATIONS PLAN;
  4. Verify that TSBVI employees have been trained to respond to an emergency and determine the types of training, the number of employees trained, and the person conducting the training;
  5. Verify that TSBVI has conducted mandatory emergency drills and exercises in accordance with the plan and determine the frequency of the drills;
  6. Verify that TSBVI has established a plan for responding to a train derailment if required;
  7. Verify that TSBVI has completed a safety and security audit and determine the date the audit was conducted, the person conducting the audit, and the date TSBVI presented the results of the audit to the board;
  8. Verify that TSBVI has addressed any recommendations by the board for improvement of the plan and determine the School’s progress within the last 12 months; and
  9. Verify that TSBVI has established a visitor policy and identify the provisions governing access to School buildings or other TSBVI property.

Education Code 37.108 (c-2)

[See GRC for emergency management training requirements and response to requests from other governmental entities for mutual aid]

PLAN REVIEW

TSBVI shall submit its multi-hazard emergency operations plan to the TxSSC on request and in accordance with the TxSSC review cycle developed under Education Code 37.2071(a).

Any document or information collected, developed, or produced during the review and verification of multi-hazard emergency operations plans is not subject to disclosure under the Public Information Act (Government Code Chapter 552).

Notice of Noncompliance

Plan Deficiencies

The TxSSC shall review each district’s multi-hazard emergency operations plan and verify the plan meets the requirements or provide TSBVI with written notice describing the plan’s deficiencies and stating that the School must correct the deficiencies in its plan and resubmit the revised plan to the TxSSC.

The TxSSC may approve TSBVI’s multi-hazard emergency operations plan that has deficiencies if the School submits a revised plan that the center determines will correct the deficiencies.

Public Hearing on Noncompliance

If the Board receives notice of noncompliance under Education Code 37.207(e) [see Policy CK] or 37.2071(g) the Board shall hold a public hearing to notify the public of:

  1. The School’s failure to submit or correct deficiencies in the multi-hazard emergency operations plan or report the results of a safety and security audit to the TxSSC as required by law;
  2. The dates during which TSBVI has not been in compliance; and
  3. The names of each member of the Board and the Superintendent serving in that capacity during the dates of noncompliance. The School shall provide this information in writing to each person at the hearing.

The Board shall give members of the public a reasonable opportunity to appear before the Board and to speak on the issue of the School’s failure to submit or correct deficiencies in a multi-hazard emergency operations plan or report the results of a safety and security audit during a hearing held under this provision.  If TSBVI is required to hold a public hearing, it shall provide written confirmation to the TxSSC that the School held the hearing.

Education Code 37.1081

Adopted:                     3/7/80

Amended:                   3/12/82, 11/17/95, 11/18/05, 1/23/09, 6/4/14, 4/6/18, 1/31/20

Review:                       11/6/98, 3/21/03