BDAA School Board Internal Organization: Board Officers and Officials

This policy outlines the roles and responsibilities of board members.


The members of the Board shall organize by selecting:

  1. A president, who shall be a member of the Board.
  2. A vice-president, who shall be a member of the Board.
  3. A secretary, who shall be a member of the Board.
  4. Such other officers and committees as the Board may deem necessary.


Each Board officer shall be elected or re-elected by majority vote of a quorum of the Board members at the January meeting of each even-numbered year and shall serve for a term of two (2) years unless her or she chooses not to complete or is prevented from completing the term.


In addition to the biennial election of officers, the Board may also organize at other times.

Atty. Gen. OP. MW-531 (1982)


A vacancy among officers of the Board, other than the President, shall be filled by majority action of the Board. A vacancy in the Presidency shall be filled by the Vice-President, and a new Vice-President shall be elected.

Elected officers shall serve until the biennial election of Board officers at the January meeting of the following even-numbered year.


The duties and powers of the President of the Board include, but are not limited to, the following:

  1. Ensure that the biennial budget and other budget documents required by law are prepared in a timely manner for presentation to the Legislature, or the Legislative Budget Board, as appropriate.
  2. Ensure that all budget documents and financial statements, forms and reports are submitted in a timely manner, as required by law.
  3. Propose committees of the Board, for Board approval; and appoint members to committees created by the Board, including a committee chairperson and vice-chairperson.
  4. Execute an oil and/or gas lease or sell, exchange, and convey the minerals, or any part thereof, in land belonging to the School upon terms the Trustees deem advisable and which the commissioner of the General Land Office approves. Chapter 34, subchapter H of Chapter 52 and Section 52.133 of the Natural Resources Code
  5. Execute the deed for the sale of property, other than minerals, held in trust for free school purposes, subject to approval by the commissioner of the General Land Office. Chapter 34, Subchapter H of Chapter 52 and Section 52.133 of the Natural Resources Code
  6. Approve or disapprove requests from an individual board member to receive payment or reimbursement from the School to attend a convention, conference, or workshop other than one approved, arranged, or scheduled for the participation of the Board as a whole.


  1. Act in the capacity and perform the duties of the President in the event of the absence or incapacity of the President or a vacancy in the position of President.
  2. Assume for the remainder of a term the position of the President of the Board in the event that the President chooses not to complete and/or is prevented from completing his or her term.
  3. Perform other duties as directed by the Board.


  1. Keep, or cause to be kept, an accurate record of the proceedings of each Board meeting by reviewing the minutes, verifying the minutes are a true and accurate summary of the discussion and action taken by the Board, and signing the minutes.
  2. In the absence of the President and Vice President of the Board, call the meeting to order and preside over the meeting.
  3. Perform other duties as directed by the Board.


The Recording Secretary shall not be a member of the Board and is selected by the Superintendent. The Recording Secretary is charged with:

  1. Taking, recording, and maintaining minutes of all meetings;
  2. Providing Board meeting agendas and related materials to Board members in advance of scheduled Board meetings;
  3. Preparing and posting notices of all proposed meetings; and
  4. Handling necessary correspondence with Board members.

In the absence of the designated recording secretary, an alternate staff secretary shall be selected by the Superintendent.

Adopted: 1/29/93
Amended: 11/19/93, 11/15/96, 11/22/02, 1/31/03, 1/30/04, 5/31/11, 1/31/14, 9/30/22