Purchaser III – V

DEPARTMENT:  Procurement
POSTING #:  23-010
TWC JOB ORDER:  15675636
SALARY:  $34,918 – $73,788 per year, Salary will commensurate with experience
SHIFT:  M-F Day shift
OPENING DATE:  10/28/2022
CLOSING DATE:   Until Filled
CLASSIFICATION /GROUP #:    1932 – 1934 / B16 – B20  

Ways to Apply

Essential Job Functions

  • Coordinates the maintenance of the procurement database including requisitions and orders merchandise, supplies, and equipment using guidelines, rules, policies, and laws. 
  • Coordinates and/or prepares, reviews, tracks, and processes purchase orders.
  • Determines appropriate Centralized Masters Bidders List vendors to solicit or select state term contract vendors.
  • Initiates, approves, and processes emergency purchases.
  • Tracks the status of requisitions and prepares, reviews, and tracks purchase orders through to close out. Including processing receipts of purchases.
  • Prepares and reviews bids and orders to verify accuracy, terminology, and specifications and distributes bid invitations to vendors.
  • Reviews and tabulates bids and orders to determine lowest and best bids or bids that provide best value.
  • Coordinate and/or audits invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
  • Processes competitive procurements.
  • Maintains and reviews various purchasing and procurement reports and records and maintains files.
  • Assists with determining operational minimum and maximum inventory levels.
  • Assists with negotiating settlement complaints and resolving disputes.
  • Assists in monitoring legal and regulatory requirements pertaining to purchasing and procurement.
  • Prepares all procurement documents necessary to manage contracts, maintain maintenance and service agreements, and ensure vendor compliance.
  • Ensures the agency Historically Underutilized Business (HUB) goals are met and attends economic opportunity forums as needed.
  • Communicates with requesters, accounting, and vendors to ensure timely delivery of goods and services.
  • Confers with management and advises them of the status and progress of procurements.
  • Works cohesively with other Departments internal to the Business Office, campus wide, external customers, contractors, vendors and other State Agencies.
  • Attends work regularly in accordance with TSBVI leave policy.
  • Complies with all agency policies and procedures.
  • Performs related work as assigned.

Minimum Qualifications

  • Graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field is generally preferred. Experience and education may be substituted for one another.
  • Minimum of three (3) years of experience in purchasing/contracting.
  • Experience with State Issued Payment Card management.
  • Knowledge of state procurement guidelines and methodologies.
  • Experience using Microsoft Office applications to include Word and Excel.

Preferred Qualifications

  • Texas Contract Developer Certification (CTCD) or equivalent (CTPM) or able to achieve within six (6) months of hire date. Continued employment (beyond 6 months) is contingent on obtaining this certification.
  • Experience with Centralized Accounting and Payroll/Personnel System (CAPPS).

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