Administrative Assistant IV

WORKING TITLE:  Administrative Assistant
STATE CLASSIFICATION TITLE: Administrative Assistant IV
DEPARTMENT:  Comprehensive Programs    
POSTING #:  24-005
TWC JOB ORDER:
MONTHLY SALARY:  Depending on Qualifications
SHIFT:  Monday – Thursday 7:15am – 4:00pm; Friday 7:15am – 2:45pm
OPENING DATE:  9/19/2023
CLOSING DATE:  Until Filled
CLASSIFICATION / GROUP #:  0156 / A15

Ways to Apply                                                              

ESSENTIAL JOB FUNCTIONS

• Provides administrative and clerical support to multidisciplinary educational team and local school districts.
• Provides administrative and clerical support related to ARD Committee meetings and evaluations.
• Ensures timely communications with local school districts, parents, and TSBVI educational
• Supports and disseminates quarterly progress reports, including review of reports for content.
• Enters and manages data in the school’s educational software systems.
• Provides administrative support to Assistant Principal and assigned instructional teams including:
  – Office management
  – Building work orders/building organizational duties
  – Staff scheduling
  – Assisting in arranging classroom coverage support
  – Calendar management/ schedule appointments
  – Staff time keeping duties, etc.

• Provides information and assistance to students, teachers, other staff members and visitors as required.
• Assists with preparing and distributing information and materials to staff.
• Orders supplies for building and staff as required.
• Creates purchase orders and coordinates procurement card logs for assigned staff.
• Coordinates time and leave reporting for assigned staff.
• Updates and maintains staff weekly schedules.
• Coordinates distribution of mail for building.
• Communication regarding day student local transportation coordination as needed.
• Assists with summer school including occasional weekend registrations.
• Attend work regularly in accordance with TSBVI leave policy.
• Comply with all applicable security and safety rules, regulations, and standards.
• Perform related work as assigned.

MINIMUM QUALIFICATIONS

• High school graduation or equivalent.
• Two years full-time general administrative support or closely related experience; may substitute 60 credit hours (two years) from an accredited college or university for required experience on a year for year basis.
• Experience in a K-12 school setting as an administrative assistant or closely related position.
• Skill in using a computer, including word processing software and spreadsheet applications

PREFERRED QUALIFICATIONS

• Associate’s or Bachelor’s degree
• Bilingual in English and Spanish.