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Administrative Assistant III – OPEN TO CURRENT EMPLOYEES ONLY

WORKING TITLE:  Administrative Assistant III
DEPARTMENT: Outreach
POSTING #:  22-071
TWC JOB ORDER: 15363029
MONTHLY SALARY:  $2,453.25 – $3,333.33
SHIFT:  Days
OPENING DATE:  6/19/2022
CLOSING DATE:  6/24/2022
CLASSIFICATION / GROUP #:  0154 / A13

Ways to Apply

Essential Job Functions

  • Manage statewide ordering for American Printing House for the Blind (APH) quota materials.
  • Use and maintain on-line ordering system.
  • Receive electronic requests from professionals around the state.
  • Generate purchase orders.
  • Process postal services.
  • Maintain database of district information.
  • Receive and file processed invoices.
  • Assist Outreach staff to organize workshops and conferences, including contract payments, registration, budget tracking, and more.
  • Prepare workshop cost reports after each workshop, training, or conference.
  • Assist with general purchases.
  • Receive and coordinate mail and telephone communications.
  • Submit requisitions for purchases.
  • Take notes for various meetings.
  • Duplicate and disseminate materials.
  • Organize and maintain files as needed.
  • Assist with special projects.
  • Attends work regularly in accordance with TSBVI leave policy.
  • Complies with all agency policies and procedures.
  • Performs related work as assigned.

Minimum Qualifications

  • High school graduation or equivalent.
  • Two years full-time general administrative support or closely related experience; may substitute 60 credit hours (two years) from an accredited college or university for required experience.
  • Expertise in using database and spreadsheet applications.
  • Competent with Microsoft Office applications.
  • Competent with Google Suite.
  • Excellent organizational and interpersonal skills.
  • Excellent team player.
  • Ability to manage multiple priorities, work independently, pay strong attention to detail, problem solve.

Preferred Qualifications

  • Fluent in Spanish.
  • Familiar with State of Texas Government procedures.

 

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