Administrative Assistant III

WORKING TITLE:  Administrative Assistant III
DEPARTMENT: Outreach
POSTING #:  26-012
TWC JOB ORDER: 
MONTHLY SALARY:  Depending on Qualifications
SHIFT:  Days
OPENING DATE:  01/08/2026
CLOSING DATE:  Until Filled
CLASSIFICATION / GROUP #:  0154 / A13

Ways to Apply

Essential Job Functions

• Provide administrative and programmatic support to Outreach staff and providers.
• Prepares and disseminates information concerning agency programs and procedures.
• Maintains filing, records management, and database systems.
• Receive and coordinate mail, electronic and telephone communications.
• Processes invoices, requisitions, purchasing and basic bookkeeping in accordance with agency procedures.
• Assists with planning and coordination of workshops, trainings, and conferences, including registration, contracts, budgets, and travel logistics.
• Prepares and processes contracts, Statements of Work, and related documentation in coordination with the Business Office.
• Attend work regularly in accordance with TSBVI leave policy.
• Comply with all applicable security and safety rules, regulations, and standards.
• Performs related work as assigned.

Minimum Qualifications

• High school graduation or equivalent.
• Two years full-time general administrative support or closely related experience; may substitute 60 credit hours (two years) from an accredited college or university for required experience.
• Expertise in using database and spreadsheet applications.
• Competent with Google Suite and Microsoft Office applications.
• Excellent organizational and interpersonal skills.
• Excellent team player.
• Ability to manage multiple priorities, work independently, pay strong attention to detail, problem solve.

Preferred Qualifications

• Fluent in Spanish.
• Familiar with State of Texas Government procedures.