Administrative Assistant III

WORKING TITLE:  Administrative Assistant III
DEPARTMENT: Outreach
POSTING #:  25-016
TWC JOB ORDER: 
MONTHLY SALARY:  $2,703.00 – $4,115.00
SHIFT:  Days
OPENING DATE:  11/14/2024
CLOSING DATE:  Until Filled
CLASSIFICATION / GROUP #:  0154 / A13

Ways to Apply

Essential Job Functions

• Provide support to Outreach providers.
• Process postal services.
• Maintain database of district information.
• Receive and file processed invoices.
• Assist Outreach staff to organize workshops and conferences, including contract payments, registration, budget tracking, and more.
• Prepare workshop cost reports after each workshop, training, or conference.
• Assist with general purchases.
• Receive and coordinate mail and telephone communications.
• Submit requisitions for purchases.
• Take notes for various meetings.
• Duplicate and disseminate materials.
• Organize and maintain files as needed.
• Assist with special projects.
• Attend work regularly in accordance with TSBVI leave policy.
• Comply with all applicable security and safety rules, regulations, and standards.
• Performs related work as assigned.

Minimum Qualifications

• High school graduation or equivalent.
• Two years full-time general administrative support or closely related experience; may substitute 60 credit hours (two years) from an accredited college or university for required experience.
• Expertise in using database and spreadsheet applications.
• Competent with Microsoft Office applications.
• Competent with Google Suite.
• Excellent organizational and interpersonal skills.
• Excellent team player.
• Ability to manage multiple priorities, work independently, pay strong attention to detail, problem solve.

Preferred Qualifications

• Fluent in Spanish.
• Familiar with State of Texas Government procedures.