The data needed should reflect the number of students with a visual impairment who were in the school district as of January 2, 2017, of the first day the district resumed following the winter holiday. Deadline to complete registration is January 31, 2017.
2017 VI Registration and Deafblind Child Count Video Tutorial
Description: Updated information for completing the 2017 VI Registration and Deafblind Child Count. Registration of students who are visually impaired or deafblind ensures students have access to leaning materials for their age and leaning level. Teachers and school districts benefit by having access to APH Quota funds. Presented by Sue Enoch, Coordinator for APH/VI Registration & Deafblind Child Count at the Texas School for the Blind and Visually Impaired.
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New in 2017
Deafblind students must be entered on both the Texas DeafBlind Child Count and the Registration of Students in Texas with a Visual Impairment. An error will now display if you are trying to close the district entry and a matching student ID is not found for a student who should be in both applications. It will also not close if there is an inconsistency in the data. For example, if the student is entered into the Texas Deafblind Child Count, and is not entered into the Registration of Students in Texas with a Visual Impairment the error message will say, “You cannot close this district because all students entered by your district must be correctly entered by your district in the Registration of Students in Texas with a Visual Impairment.” Data on the Texas DeafBlind Child Count must match the data on the Registration of Students in Texas with a Visual Impairment before you can close your submission.
- The Superintendent signatures will be collected electronically.
- At the end of the registration period, they will be notified by email that their page is open and given a password to access their district data.
- Once notified, they will have a five-day window to click on a box certifying their district's information. No paperwork will need to be submitted.
Important Changes and Reminders
- Students must have their TSDS unique identification number entered. Their previous numbers will be permanently replaced in the data storage with the Unique TX ID. Since 2015, the TSDS Unique ID will be the identification of record. Children birth-three may still use the last 4 digits of their social security number if there is no State of Texas identification.
- Identification of students with a visual impairment under Section 504 is the responsibility of the District 504 Coordinator. It is not the responsibility of the TVI, since they are not providing services to these students.
- The Superintendent signatures will be collected electronically. At the end of the registration period, they will be notified by email that their page is open and given a password to access their district data. Once notified, they will have a five-day window to click on a box certifying their district's information. No paperwork will need to be submitted.
- We are again requesting visual acuity details. They are useful for other state agencies and planning. We will continue to use MDB (meets the definition of blindness), FDB (functions at the definition of blindness) or NLB (not legally blind.) These are the terms that the American Printing House for the Blind has established for determining entitlements for Federal Quota funds. Complete definitions for these terms are in the Glossary.
- The language question changed last year, but a reminder to note the language used in instruction, not necessarily the language spoken by the child at home.
- Reading media requires a grade level. There is a drop down for the media used and the grade level media used.
Consent for Release of Confidential Information
Each student who is registered as a student in Texas with a visual impairment, a student with deafblindness or a student with a visual impairment under Section 504 must have consent for sharing that information with other agencies. The consent form allows us to share their information for funding and resources available from the student with deafblindness from American Printing House for the Blind, the Texas Health and Human Services Commission (HHSC), Blind Children's Program; HHSC Early Intervention program; Texas Workforce Commission; regional Education Service Centers; and other agencies. It is important that the CONSENT FOR RELEASE OF CONFIDENTIAL INFORMATION (Spanish Version and Vietnamese Version) form is signed annually and maintained in the student folder.