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TRANSPORTATION GUIDELINES FOR STUDENTS
ATTENDING SHORT TERM PROGRAMS

Last revision January 2008.

The following guidelines describe procedures for the Texas School for the Blind and Visually Impaired to provide financial support to local school districts when their students attend a Short-Term Program (STP) class at TSBVI.

MODES OF TRAVEL AND PAYMENT PROCEDURE

Students typically travel to TSBVI and home again using one of the following modes of transportation:

1. TSBVI Weekends Home Buses
   Students may ride one of the TSBVI Weekends Home buses to or from TSBVI whenever the buses are scheduled to run.  TSBVI will not request reimbursement for this cost.
2. Public Transportation:  airplane, Greyhound bus.
   When students travel to or from TSBVI on public transportation, TSBVI will purchase the ticket after consultation with the local district and/or parent.  TSBVI will not request reimbursement for this cost.
3. Personal Transportation:  parent, school, or other private arrangements
   Local districts should provide reimbursement to the driver in accordance with their own local procedures.  The district may request reimbursement for this expense after the trip is complete by submitting an invoice for the total cost to our Business Office (attn: Susan Pond). The invoice must be submitted within 30 days of the completion of the class for which it applies.

ADDITIONAL CONSIDERATIONS

1. TSBVI will not reimburse costs associated with getting to the transportation pick-up and drop-off points.  This includes, for example, travel to get to the TSBVI van or to get to the airport or Greyhound bus station.
2. TSBVI will not reimburse a more expensive choice for transportation if an effective and efficient alternative is available.  For example, if the TSBVI van is available for a student to ride, the student cannot decide to take the plane and be reimbursed.  Similarly, TSBVI will not reimburse districts that decide to transport students in their own bus if a more economical transportation method is available.  If parents have a rationale for their child to use a more expensive form of transportation, they can discuss this with the Special Programs principal. 
3. TSBVI will not pay for an escort to accompany a student for any form of travel.
4. For the past seven years, the only cost to a district for attendance in STPs has been related to transportation.  In order to support equal access to all students in Texas, the school has decided to implement this pilot financial support program for a period of two years.  We reserve the right to discontinue the program at the end of this two-year period.

Dr. Lauren Newton, Principal of Special Programs
Phone: (512) 206-9119
FAX: (512) 206-9168
email: laurennewton@tsbvi.edu

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Last revision: January 24, 2008