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Board of Trustees - Agenda

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NOTICE IS HEREBY GIVEN that a regular meeting of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on November 18, 2005 beginning at 10:00am in the Superintendent’s Conference Room of the Administration Building, 1100 West 45th Street, Austin, Texas.  A regularly scheduled meeting of the Board shall also be held on November 19, 2005 beginning at 8:30am at Summerfield Suites, 7685 Northcross Drive, Live Oak/Pecan Room, Austin, Texas. 

If, during the course of the meetings, any discussion of any item on the agenda should be held in closed session, the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.001, et seq.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session.  The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows (items do not have to be taken in the same order as shown on this meeting notice):

BOARD AGENDA for November 18, 2005 Meeting

  1. Call to Order
  2. Introduction of Audience   
  3. Public Comments/Open Forum
  4. Award of Certificates of Appreciation to TSBVI Retirees (Frankie Swift)
  5. Consideration of Approval of Minutes of July 25 and July 26, 2005 Board Meeting (Frankie Swift), pages 5-21           
  6. Report from the Program Committee (Debbie Louder), pages 22-134
    1. Consideration of approval of board policies:
      • CKC  Safety Program/Risk Management:  Emergency Plans, page 46
      • EHBK  Special Programs:  Other Instructional Initiatives, pages 83-85
      • EIA             Academic Achievement:  Grading Progress Reports to Parents, page 86
      • EIE             Academic Achievement:  Retention and Promotion, pages 87-99
      • FD             Admissions and Attendance, pages 100-107
      • FFAF  Health Requirements and Services:  Individualized Health Plan, pages 108-111
      • FFG           Student Welfare:  Child Abuse, Neglect, Exploitation, and Improper Child Care Practice, pages 112-118
      • FL              Student Records, pages 119-134
    2. Report from Comprehensive Program Principal
      1. Discussion on TAKS, SDAA, and LDAA program, pages 144-157
      2. Annual report on Limited English Proficiency (LEP) students
      3. Consideration of approval of appointment of a Textbook Committee, page 158
    3. Consideration of approval of a School Health Advisory Council, page 159
      1. Reports from Special Programs Principal
      2. Report on Summer 2005 Programs
      3. Consideration of approval of 2006 summer programs and calendar, page 160
      4. Report from Outreach Director
  7. Report from the Personnel Committee (Donna Clopton), pages 22-161
    1. Consideration of approval of board policies:
      • CRD  Insurance and Annuities Management:  Health and Life Insurance, pages 47-48
      • CRE  Insurance and Annuities Management:  Workers’ Compensation Coverage, pages 49-50
      • DAA  Employment Objectives:  Equal Opportunity Employment, pages 51-61
      • DBA  Employment Requirements and Restrictions:  Credentials and Records, pages 62-72
      • DBAA  Employment Requirements and Restrictions:  Employee Reports of  Charges and Convictions, page 73
      • DC       Employment Practices, pages 74-82
      • GKG   Community Relations:  School Volunteer Program, pages 142-143
    2. Consideration of approval of new contract staff, pages 161
    3. Consideration of 2004-05 superintendent’s summative appraisal results
  8. Report from the Finance and Audit Committee (Toby Galindo), pages 22-176
    1. Consideration of approval of board polices:
      • BBG  Board Members:  Compensation and Expenses, page 27
      • CDA  Ethics:  Conflict of Interest Other Revenues:  Investments, pages 28-34
      • CE             Annual Operating Budget, pages 35-36
      • CHC  Purchasing, pages 37-45
      • GBAA-E  Public Information Program:  Access to Public Information, pages 135-141
    2. Report of fiscal year 2005 budget status, pages 162-163
    3. Consideration of approval to transfer funds between budget codes for 2005-06, page 164
    4. Consideration of approval of renewal of Nolan County farm contracts, pages 165-171
    5. Discussion of options for updating accounting software
    6. Approval of a proposal by Wells Fargo Bank, trustee for the Bert Broday Jr. Trust, to initiate or participate in a petition to allow diversification of the assets of the Trust, pages 172-176
    7. Update on Roscoe Wind Farm proposal
    8. Consideration of approval of Investment Report
    9. Approval of receipt of gifts and donations of over $500
    10. Approval of request for expenditure of gifts and donations
    11. Report on Public Funds Investment Act training received by Investment Officer
    12. Report on book sales
    13. Consideration of initiating Internal Auditor’s performance appraisal
  9. Report by the Internal Auditor (Russell Gregorczyk), page 177
    1. Consideration of approval of Human Resources System and Controls Audit
    2. Consideration of approval of Fiscal Year 2006 Internal Audit Plan
    3. Consideration of approval of the Public Funds Investment Act Audit
    4. Presentation of Annual Internal Audit Report for FY 2005
  10. Review of the Abuse and Neglect Procedures and Follow-up on Audit Recommendations (Ken Miller), pages 178-199
  11. Update on Management Responses to the State Auditor’s Office Audit on Financial Systems (Phil Hatlen)
  12. Consideration of Approval of TSBVI Organizational Chart (Phil Hatlen), pages 200-201
  13. Discussion on the Low Vision Clinic and Reimbursements for Low Vision Evaluations (Phil Hatlen)
  14. Discussion of Agency Strategic Planning:  The Process and Time Lines (Ken Miller)
  15. Consideration of Nomination of a Board Liaison to the Instructional Planning Council (Ken Miller)
  16. Report on Achievement of Objectives for 2004-2005 from the Agency Strategic Plan and the Annual Improvement Plan and a Discussion on Areas in Need of Improvement (Susan Houghtling and Ken Miller)
  17. Discussion of Critical Issues Facing the School and Resources Needed in the Next Two Biennia.  Input from parents, Instructional Planning Council and Administration will be presented.  (Ken Miller)
  18. Report on Completion of Action Plans in the 2004-2005 School Year (Phil Hatlen)
  19. Discussion on Dress Code for Staff and Students (Phil Hatlen), pages 202-204
  20. Status of All Blind Children of Texas Charity (Mary Sue Welch)
  21. Report from the Superintendent:
    1. Superintendent's travel
    2. Campus visitors and activities
    3. Enrollment update      
    4. Progress report on procedures required in policy   
    5. Use of facilities by outside groups
    6. Monthly reports of web site visitors
  22. Report on Maintenance, Annual Inspection, and Results of Annual Property Inventory of the Campus Residence (Barney Schulz)
  23. Report of Consultants' Contracts Approved at the Administrative Level – Contracts Greater than $600 and Equal To or Less Than $10,000 (Phil Hatlen), pages 205-209
  24. Discussion of Future Board Meeting Topics (Frankie Swift)
  25. Announcements
  26. Recess

 

BOARD AGENDA FOR TRAINING SESSION

 November 19, 2005

    8:30am-12:00pm – Summerfield Suites

Live Oak/Pecan Room

  1. Call to Order
  2. Introduction of Audience
  3. Use of Bond Funds and the Legacy Budget (Barney Schulz)  - 8:30am-10:00am
  4. Texas Education Code Updates Enacted in the 79th Legislative Session (Joe Thedford – Region XIII Education Service Center) – 10:00am-noon
  5. Adjournment

 

 
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