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Basic Visability Menu Options (Menu Bar)

(Refer to pages' p. 33-37 in the Visability Manual)

FileWindowOptions
Open ... Full Fonts
Save Partial Brush
Save As Overlay Panning
Load Config... Lens Review
Save Config... Split Mouse
Quit Swap About

Visability Function & Tool Icons

(Refer to p. 30 - 32 of the Visability manual for a description of each of these Functions and Tools.)

FunctionsTools
Help Scroll
Scan Seek
Magnify Review
Zoom-out Wrap
Zoom-in Text
Colors Draw
Negative  
Move  
Size  
Layout  
Line Height  
Print  
Exit  

VISABILITY

I. Quick Start

  1. Turn on the scanner, then the computer, monitor, and printer.
  2. Locate the Visability Icon on the desktop and double click with the left mouse button to launch it.
  3. Left click on the OK button. (The Visability Screen will appear.)
  4. Place the document to be scanned face down on the scanner.
  5. Left click on the Scanner Function/Icon.
  6. Left click on the Scan Button. (You will see the scanned image appear on the screen momentarily and then you will return to the Scan Screen.)
  7. Left click on the OK Button. (You will be returned to the Scanned Image Screen.)
  8. Move the mouse around and you will see the text in the enlarged viewing window.
  9. You can use this feature to read enlarged text.
  10. Right click to leave the image screen and return to the Visability Screen.
  11. To type text onto the Document/Scanned Image Left Click on the Big T Tool/Icon. (You will return to the Image Screen and you will see an I beam cursor in the enlarged viewing window.)
  12. Use the mouse to move the I Beam Cursor to the location where you wish to type text.
  13. Left click the mouse and you will see the cursor change to a Vertical Bar. Type in the desired text and left click the mouse when you finish.
  14. Move the mouse to the next location where you wish to enter text. Repeat the previous steps and continue until you have entered all of the desired text.
  15. Click the right mouse button to leave the image screen and return to the Visability Screen.

Before printing your document you will want to save it by following the steps below.

  1. Left click on the File menu.
  2. Choose the Save As option. (The Save File screen appears.)
  3. Left click in the rectangular box beside the word file.
  4. Type a name for you file using up to 8 letters with no spaces or punctuation. In this case title the document cat.
  5. Left click on the OK Button. (You will be returned to the image screen.)
  6. Click the right mouse button to return to the Visability Screen.
  7. Left click on the Print Function Icon (This is third icon from the left on the bottom row.)
  8. Left click on the OK button. (You will see the Printing screen while the document is actually printing. When the print job is complete you will be returned to the Visability Screen.)
  9. To exit the program: a. Left click on the File menu. b. Click on Quit. c. Click on the Yes Button.

II. Using the options on the Visability Window & Menus.

Before we can explore these options it is necessary to have a document open in the Visability program. Relaunch the program.

  1. Left click on the File menu and select the open option. A list of files is displayed. Move the pointer to the cat file and double click the left mouse button. (If you do not see the cat file or the desired file you will need to use the scroll bar on the right side of the screen.) The cat file will open and be displayed in the Visability Image Screen.
  2. Click the right mouse button to return to the Visability Screen.
  3. Left click the Window menu. Note the options on this menu. A check mark is beside the overlay option. We will explore this option later.
  4. Left click on the Full option. (You are now returned to the Image Screen and all text is enlarged.)
  5. Move the mouse around to view the text in the document. Try reading the first paragraph and note the difficulty of maintaining smooth tracking while reading across the page. (This might not be the best window option to use when reading paragraphs of text. This option can be very useful for graphically displayed information such as maps and charts.)
  6. Right click the mouse button to return to the Visability Screen.
  7. Left click the Window menu and select Partial. You will be returned to the image screen. Part of the image at the top and bottom have been occluded or blacked out. This option can be adjusted to meet individual user preferences.
  8. In order to make the adjustments, you must return to the Visability Screen by clicking the right mouse button.
  9. Select the Move Function Icon (second row third from left), by left clicking.
  10. You are returned to the Image Screen and you may use the mouse to position the viewing window at the top middle or bottom of the screen. Once the viewing window is in the desired location click the left mouse button to lock it in place. Now the mouse is used to move the text through this viewing window.
  11. To explore the next option, the viewing window needs to be moved so that two or three lines of text are visible.
  12. Right click to return to the Visability Screen.
  13. Select the Size Function/Icon (second row fourth form left), by left clicking. You will be returned to the Image Screen.
  14. Move the mouse up or down to resize the viewing window. When the desired size is displayed left click to lock it in place. You may use this feature to display only one line of text.
  15. Right click to return to the Visability Screen.
  16. Left click the Window menu and select the Overlay option. You are returned to the Image Screen. The viewing window is in the bottom right corner of the screen. This is the default setting for Visability. It can be adjusted to become more useful.
  17. Right click to return to the Visability Screen.
  18. Select the Move Function/Icon by left clicking.
  19. Move the mouse to relocate the viewing window to the desired position. (Move it to the left edge and the center of the screen.)
  20. Left click to lock it in place.
  21. Move the mouse around and enlarged text will be displayed in the viewing window.
  22. Right click to return to the Visability Screen.
  23. Left click to select the Resize Function/Icon.
  24. Move the mouse to resize the viewing window to the desired size. (Resize it to cover the width of the screen and the height of one line of text).
  25. Left click to lock it in place.
  26. (Now move the mouse around to see how text is viewed through this window. This is similar to the Partial window option but the unenlarged text is not blacked out).
  27. Move the mouse and a black rectangle will appear on the unenlarged portion of the screen. The black rectangle orients the user to the location of the text being enlarged.
  28. Right click to return to the Visability Screen.
  29. Left click the Window menu and select the Lens option. (The Lens option is like a magnifying glass. The mouse is used to move around the screen and view the image. The Lens is not functional for reading text but works well for graphically displayed information such as maps and diagrams. The Lens can be resized with the resize icon discussed previously).
  30. Right click to return to the Visability Screen.
  31. Left click the Window menu and select the Split option. (Text is displayed in regular print on the top half of the screen and in enlarged print on the bottom half of the screen. The Split screen is helpful in maintaining orientation to the image/document being viewed.
  32. Right click to return to the Visability Screen.
  33. Left click the Window menu and select the Swap option. The enlarged image is now at the top of the screen and the enlarged image is at the bottom. Taller users may prefer having the enlarged image on the top.

III. Reading with Visability

  1. Right click to return to the Visability Screen.
  2. Scan or open a previously scanned Image.
  3. Select the full window option. (Left click on the Window Menu and left click on Full).
  4. Move the mouse to locate the body of the text.
  5. Press the + or - sign to increase or decrease magnification. (The smallest magnification is 4X).
  6. Right click and then select the Color Function/Icon (second row first icon).
  7. Select the foreground (text) color.
  8. Select the background color.
  9. Click on the OK button.
  10. Right click to return to the Visability Screen.
  11. If you wish to reverse the colors select the Negative Function/Icon (second row second icon).
  12. Select the Partial option from the Window Menu.
  13. Return to the Visability Screen to select the Size Function/Icon.
  14. Adjust the viewing window to the height of one line of the body text.
  15. To lock this in place and return to the Visability Screen right click the mouse.
  16. Select the Line Height Function/Icon. (third row second icon).
  17. Select the Adjust Height Button by left clicking.
  18. Drag the top gray square just above the tallest letter.
  19. Drag the bottom gray square to the top of the highest letter on the line below.
  20. Right click the mouse to lock it in place. You will be returned to the Line Height Screen.
  21. Left click on the OK button.
  22. Select the Wrap Tool/Icon, (second row sixth icon).
  23. Use the mouse to move the first line of text into the viewing window.
  24. Click the left mouse button one time to begin automatic panning.
  25. Moving the mouse to the right increases the panning speed or moving it to the left decreases the speed. Clicking the left mouse button will toggle panning on and off. When panning is off the mouse can be moved up or down to improve the text alignment. ***This is one area where Visability is better than a CCTV. ***
  26. When panning there is blank space displayed between the end of one line and the beginning of a new line of text. This can be eliminated through the use of the Layout feature.

A. Reading Single Column Text

  1. Return to the Visability Screen.
  2. Select the Layout Feature/Icon (third row first icon)
  3. Click the Column check box even if you are only working with one column of text.
  4. Click the Adjust Column button.
  5. Drag the top gray square down to the top of the first line of text.
  6. Drag the gray square on the left over to the left edge of text.
  7. Drag the gray square on the right to the right edge of the longest line of text.
  8. Move the mouse down the page to make sure all text is included in the area selected.
  9. Right click to lock these options in place. (You will be returned to the Layout screen).
  10. Select the OK button. (You will return to the Image screen).
  11. The panning feature is still in effect and can be toggled on and off with the left mouse button. Left click to turn it on and observe the difference. (COOL!!! NO BLANK AREAS TO WASTE TIME!!!)

B. Reading Multiple Columns of Text

*** Scan or Open a Document with Multiple Columns. ***

  1. Return to the Visability Screen.
  2. Select the Layout Feature/Icon (third row first icon)
  3. Click the Column check box.
  4. Click the up or down arrow for the correct number of columns in the image/document.
  5. Click the Adjust Column button. (Each column must be adjusted individually, begin adjusting the first column).
  6. Drag the top gray square down to the top of the first line of text.
  7. Drag the gray square on the left over to the left edge of text.
  8. Drag the gray square on the right to the right edge of the longest line of text.
  9. Move the mouse down the page to make sure all text is included in the area selected.
  10. Left click in the next column of text in the Image Screen..
  11. Drag the top gray square down to the top of the first line of text.
  12. Drag the gray square on the left over to the left edge of text.
  13. Drag the gray square on the right to the right edge of the longest line of text.
  14. Move the mouse down the page to make sure all text is included in the area selected.
  15. Right click to lock these options in place. (You will be returned to the Layout Screen).
  16. Select the OK button. (You will return to the Image Screen).
  17. The Panning feature is still in effect and can be toggled on and off with the left mouse button. Left click to turn it on and observe how this moves through the columns.
  18. Right click to lock these options in place. (You will be returned to the Layout screen).
  19. Select the OK button. (You will return to the Image screen).

IV. Writing With Visability

*** Scan or Open a document in which to add text. ***

  1. Right click to return to the Visability Screen.
  2. Scan or open a previously scanned image.
  3. Select the Window Option the user prefers. (When using the writing tools the Full and Split Window Options are most useful).
  4. Return to the Visability Screen.
  5. Select the Text Tool/Icon.(third row fifth icon)
  6. Move the I Beam Cursor to the exact location where text is to be inserted.
  7. Left click to change the I Beam cursor to a Vertical Cursor. Text may now be typed in.
  8. Press ENTER or left click to end the insertion.
  9. Move the I Beam cursor to the next insertion point and repeat the 3 steps above.

V. Making Corrections When Writing

While text is being entered the backspace key can be used to remove errors. Once the ENTER key or the Left Mouse Button has been clicked after insertion the following steps must be executed to make a correction.

  1. Right click to return to the Visability Screen.
  2. Click on the Options Menu and select Fonts
  3. Click on the Opaque Checkbox and then click the OK Button.
  4. Move the I Beam Cursor to the beginning of the text to correct.
  5. Left click to change the I Beam cursor into the Vertical Bar Cursor.
  6. Type in the new text.

FYI: Visability does not allow editing of text. New text overwrites old text. If there is additional text after a correction, press the space bar to white out the unwanted text.

If text is too large or small for the blank or the available area then the font size will need to be adjusted. Follow the steps below.

  1. If the answer is to big for the blank and the ENTER key has not been pressed, press the backspace key to erase the text and leave the blank open. OR
  2. If the ENTER key has been pressed or the left mouse button has been clicked then make sure the Opaque Font Setting has been selected as described above. Place the I Beam cursor at the beginning of the text that did not fit, click the left mouse button and press the Space Bar to "white out" the unwanted text.
  3. Right click to return to the Visability Screen and select the Options Menu.
  4. Select the Font item on this menu.
  5. Click on the Up or Down Arrow under Pt. (point) Size to increase or decrease the size of the text to be entered in the blank. (NOTE: Text can be displayed in Helvetica or Courier Font Styles).
  6. Click on the OK Button and you will return to the Image Screen.
  7. Place the cursor in the desired location and try entering text in the new point size. Repeat the step above to further adjust the point size.

VI. Scanning an Image

Most scanning is very simple and can be accomplished by following the steps below. However, there are some additional features the user will want to be aware of.

  1. Place the page to be scanned face down on the scanner glass with the top left corner of the page on the top right corner of the glass, and close the cover.
  2. Select the Scan/Function Icon from the Visability Screen. This will open the Scan Menu.
  3. Left click on the Scan Button. (The light on the scanner will turn on and the scanner's motor will hum as it acquires the page. The image will appear on the screen and when it has been completely scanned the Scan Screen will be redisplayed on the monitor).
  4. Left click on the OK Button. (This will display the Image Screen. The user can begin to work with the document or return to the Visability Screen to make adjustments).

If the document to be scanned is printed in the landscape (sideways) format an adjustment can be made to Visability.

  1. Place the document with the page face down and the top of the document on the left hand edge of the scanner.
  2. Left click on the Scan Feature Icon. (The Scan Screen is displayed.)
  3. Left click on the Page Size Button. (The Page Size Screen is displayed.)
  4. Left click on the Sideways Checkbox and left click on the OK button. This redisplays the Scan Screens
  5. Left click on the Scan Button.
  6. The image will appear on the screen and when it has been completely scanned the Scan Screen will be redisplayed on the monitor).
  7. Left click on the OK Button. (This will display the Image Screen . The user can begin to work with the document or return to the Visability Screen to make adjustments).

VII. Using Custom Configurations For Reading, Writing, & Accessing Graphical Material

A configuration is a set of preferences or features that a user prefers for certain tasks. This eliminates the need to reset all the features each time the program runs.

THIS IS A TIME SAVER!

Basic Components to consider when customizing for a reading, writing, or graphic configuration include user preferences for: Window, Magnification, Color Preference, Negative/Positive.

A. Saving a Configuration

  1. From the Visability Screen select the menu settings and features that the user desires.
  2. Left click on the File menu.
  3. Select the Save Config.. (The Save Config. Screen appears.)
  4. Left click on the box to the right of the word File.
  5. Type in a name for this configuration of no more than 8 letters or less with no punctuation, and press the ENTER key.
  6. Left click on the OK button.

*** Save with student names or general heaadings like Read, Write, or Graphic.

B. Loading a Configuation

  1. From the Visability Screen left click on the File menu.
  2. Left click on Load Configuration. (The Config. Screen appears.)
  3. Left click on the desired configuration. If you do not see the desired configuration use the scroll bars to locate it.
  4. Left click on the OK Button. (The Image Screen will be displayed with the desired settings in place).

VIII. Dealing With Floppies

A. Saving a Scanned Document to Floppy disk.

  1. Insert a formatted disk into drive A:.
  2. Open or scan a document.
  3. Select the File menu form the Visability Screen.
  4. Choose Save As ... (The Save File screen appears).
  5. Type A: (A: should be displayed in the box beside Dir.)
  6. Press the ENTER key and the box beside the word file will be highlighted.
  7. Type in a file name with 8 or less letters and no punctuation.
  8. Press the ENTER key.
  9. Left click on the OK button. (The A: drive will spin and save the file. It may take a two or three minutes. A disk will hold about 4 Visability files on one disk because they are large graphic files.

B. Opening a File from a Floppy disk.

  1. Launch the Visability Program.
  2. Insert the disk with the files into drive A:.
  3. Select the File menu from the Visability Screen.
  4. Choose Open. (The Open Screen will appear.)
  5. Type A: (A: should be displayed in the box beside Dir.)
  6. Press the ENTER key and the box beside the word file will be highlighted.
  7. Left click on the name of the desired file.
  8. Press the Left click on the OK key.

Left click on the OK button. (The A: drive will spin and save the file. It may take two or three minutes for the file to load).

IX. Suggestions for the Order of Teaching Students Visability Features:

(While you are teaching the program there are factors to consider. High School students may prefer to use the program to complete an assignment. Middle school students might prefer high interest materials. Elementary students may benefit from fun low stress activities).

  1. Launching or running the program.
  2. Scanning a document.
  3. Select the Full Window option.
  4. Use the mouse to view the document. (Frostig materials can be utilized for students with eye hand coordination).
  5. Load a file.
  6. Utilize the text feature.
  7. Save the file.
  8. Print the file.
  9. Once students have mastered the basics begin to customize the program for them. Show them how they can use different features and setting for different tasks.
  10. Load a configuration.

X. Troubleshooting

Please get into the habit of making sure the equipment is working prior to trying to use it with your students. It will make life less stressful for both of you!!!

When programs use a scanner, read the screen as the computer boots. When an error message is displayed please WRITE IT DOWN, exactly as it appears!!!

Common Error Messages - Try these suggestions first.

The scanner won't scan!

Make certain that you have unlocked the scanner and plugged in all of its cables. When you boot the computer information is displayed on the screen. If the system is successful in locating the scanner it prints, "Scanner found at SCSI ID...

My computer says, "Scanner not found," as it boots.

This means you may have forgotten to turn the scanner on first. or If the scanner was turned on first then one of the cables that connect the scanner to the computer may have become disconnected. SCSI devices require that they be on before the computer is turned on so that the computer recognizes them during the boot process.

  1. Shut down the computer properly from the Start Menu.
  2. Check the cable from the scanner to the computer and from the computer to the scanner to be certain they are well seated (plugged in tightly).
  3. Turn on the scanner. Be sure the light is on and that you hear it make a noise.
  4. Restart the computer and hope it says "Scanner found at SCSI ID....

Visibility prompts, "Scanner Drivers Not Located," just before it opens and the Scanner Icon is grayed out on the Visability Window & Menu Screen.

This may happen because we are trying to use an old DOS program in Windows '95. I wish I knew.

  1. Exit Visability.
  2. Shut down the computer properly from the Start Menu.
  3. Turn off the scanner.
  4. Check the cable connections to the computer and the scanner.
  5. Cross your fingers.
  6. Turn on the scanner. Be sure the light is on and that you hear it make a noise.
  7. Restart the computer and hope it says "Scanner found at SCSI ID
  8. Relaunch Visability and hope the Error message is not displayed. If it is you may need to try it again.

The scanner icon is not grayed out on the Visability window but when you try to scan you may get this error message. "Can't communicate with scanner."

Actually the program prompts you with the following message, "Make sure its turned on and check the cable and connections. Select the Abort option to return to Visability.

  1. Exit Visability.
  2. Shut down the computer properly from the Start Menu.
  3. Turn off the scanner.
  4. Check the cable connections to the computer and the scanner.
  5. Cross your fingers.
  6. Turn on the scanner. Be sure the light is on and that you hear it make a noise.
  7. Relaunch Visability and try to scan again. Good Luck and may the Force be with you.

For additional Trouble Shooting suggestions refer to the dreaded Visability manual.

Trouble Shooting Hierarchy.

  1. Try to follow the steps above and get the system working yourself. YOU CAN DO IT!!!
  2. When the computer displays an error message, write it down, so that you can provide this information to the local Computer Technology Specialist. This will help them help you better.
  3. If you cannot get the computer working the next step is to call for technical support. If you are not in view of the computer trouble shooting is difficult or impossible. Get the computer next to the telephone. If you have a phone line nearby the computer then you can plug in a cordless phone from home and call, or receive a call on it.
  4. For Visibility there is no (800) number. When you call them from the office, on the long distance assessable phone, explain the situation and they will return your call at a specific time. Ai Squared (802)362-3612 in Vermont.

This document was developed by Ike Presley, American Foundation for the Blind, (100 Peachtree Street, Suite 620, Atlanta, GA 30303) Permission to photocopy is granted for non-commercial purposes if this credit is retained.