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When all options for the most effective use of staff time have been explored, determine how best to meet identified needs and to propose caseloads and staff needed. Use of dually certified staff, employment of braillists, teacher assistants, and/or clerical staff, and staff who are trained to serve all grades and abilities are all options for efficient service provision. Download Blank Proposed VI Staff Caseloads form in RTF (13k) to develop proposed, equitable caseloads.

Factors to consider:

  • Numbers of students determined to need VI services, and the amount, frequency, and type of service required.
  • Geographic location of students, distances to be +traveled, numbers of schools to be served.
  • Numbers, certifications, and abilities of existing staff and the hours they are available to serve VI students.

VI Staff Member Schedule

Complete a schedule for a typical week. Download Blank Schedule and Instructions in RTF (32k)

VI Staff Member Schedule: Sample

NOTE: For purposes of this sample, the following were used:  Direct instruction-blue (*), Consultation only-pink (!), Activities in support of service-green (no Character indicator), +travel-yellow (+), %LUNCH-orange (%). Analyze time spent as it relates to service delivery needs. Meetings, planning, staff development, preparation, ARDs are "Activities in Support of Instruction." (Sample developed by K. Preece, Denton ISD)

Sample Schedule
Time/DayMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAY
8:00 - 8:15 office:pickup *start morning office: note to ard/ new student !work w/ ted
8:15 - 8:30 referral forms *w/ ray & joe parents

"

!& teacher on
8:30 - 8:45 ECI staffing

*(brl students)

+travel to school *start morning !routines
8:45 - 9:00 on new baby

*"

*work w/ sara *w/ ray & joe !
9:00 - 9:15 +travel to school *work w/ nat *(social skills) *work w/ nat +travel to school
9:15 - 9:30 observe sam *(braille) +travel to school *(braille) !work w/ kathie
9:30 - 9:45 in classroom *(abacus) *work w/ nat *(abacus) !& teacher: use
9:45 - 10:00 drop off brl accompany *on braille phone office !of vision
10:00 - 10:15 transcribe brl student to see

*"

+travel to school !consult w/ o.t.
10:15 - 10:30 meet w/ tchr ophthalmologist +travel to school !check on ted +travel to office
10:30 - 10:45 phone parent

"

amy absent !cons. w/ teacher VI staff meeting
10:45 - 11:00 transcribe brl

"

+travel to office phone office Quality
11:00 - 11:15 *work w/ sam

"

note to parent *work w/ sam Programs
11:15 - 11:30

*(social skills)

!work w/ ted phone parent *(braille)

"

11:30 - 11:45

*(organization)

!& teacher

%LUNCH

*(recreation skills)

"

11:45 - 12:00

*"

!(observe class)

%LUNCH

*"

"

12:00 - 12:15

*"

!routines) meet w/ VI staff +travel to school

"

12:15 - 12:30 %LUNCH +travel to office +travel to home *work w/ ann

"

12:30 - 12:45 pick up forms work on lma kit *work w/ grace &

*(independ. living)

+travel to school
12:45 - 1:00 travel to school prepare for ARD *mom (infant) *work w/ ray & *work w/ sara
1:00 - 1:15 *work w/ ann

"

*"

*joe: prepare

*"

1:15 - 1:30

*(independent

"

*"

*for regional

*"

1:30 - 1:45

*living skills)

"

+travel to office *technology

*"

1:45 - 2:00 !consult/tchr !phone/consult meet w/ district *olympics

%LUNCH

2:00 - 2:15 travel to office !w/ teacher diagnostic staff *competition

%LUNCH

2:15 - 2:30 call parent, memo/supervis,

"

%LUNCH

+travel to school
2:30 - 2:45 tx commission plan parent

"

%LUNCH

*work w/ sam
2:45 - 3:00 f/t blind, forms meeting, devel.

"

lesson planning

*(independent

3:00 - 3:15 set up folder infant referral xerox for parent

"

*living: meal

3:15 - 3:30 for student form, info to mh meeting, lesson

"

*preparation)

3:30 - 3:45 select instruct. teacher on planning, phone

"

+travel to office
3:45 - 4:00 materials, switches, etc. calls meet w/ VI staff documentation