QPVI: Estimating the Need for VI Staff

When all options for the most effective use of staff time have been explored, determine how best to meet identified needs and to propose caseloads and staff needed. Use of dually certified staff, employment of braillists, teacher assistants, and/or clerical staff, and staff who are trained to serve all grades and abilities are all options for efficient service provision. Download Blank Proposed VI Staff Caseloads form in RTF (13k) to develop proposed, equitable caseloads.

Factors to consider:

Numbers of students determined to need VI services, and the amount, frequency, and type of service required.
Geographic location of students, distances to be +traveled, numbers of schools to be served.
Numbers, certifications, and abilities of existing staff and the hours they are available to serve VI students.

VI Staff Member Schedule

Complete a schedule for a typical week. Download Blank Schedule and Instructions in RTF (32k)

VI Staff Member Schedule: Sample

NOTE: For purposes of this sample, the following were used: Direct instruction-blue (*), Consultation only-pink (!), Activities in support of service-green (no Character indicator), +travel-yellow (+), %LUNCH-orange (%). Analyze time spent as it relates to service delivery needs. Meetings, planning, staff development, preparation, ARDs are "Activities in Support of Instruction." (Sample developed by K. Preece, Denton ISD)

Sample Schedule
Time/Day	MONDAY	TUESDAY	WEDNESDAY	THURSDAY	FRIDAY
8:00 - 8:15	office:pickup	*start morning	office: note to	ard/ new student	!work w/ ted
8:15 - 8:30	referral forms	*w/ ray & joe	parents	"	!& teacher on
8:30 - 8:45	ECI staffing	*(brl students)	+travel to school	*start morning	!routines
8:45 - 9:00	on new baby	*"	*work w/ sara	*w/ ray & joe	!
9:00 - 9:15	+travel to school	*work w/ nat	*(social skills)	*work w/ nat	+travel to school
9:15 - 9:30	observe sam	*(braille)	+travel to school	*(braille)	!work w/ kathie
9:30 - 9:45	in classroom	*(abacus)	*work w/ nat	*(abacus)	!& teacher: use
9:45 - 10:00	drop off brl	accompany	*on braille	phone office	!of vision
10:00 - 10:15	transcribe brl	student to see	*"	+travel to school	!consult w/ o.t.
10:15 - 10:30	meet w/ tchr	ophthalmologist	+travel to school	!check on ted	+travel to office
10:30 - 10:45	phone parent	"	amy absent	!cons. w/ teacher	VI staff meeting
10:45 - 11:00	transcribe brl	"	+travel to office	phone office	Quality
11:00 - 11:15	*work w/ sam	"	note to parent	*work w/ sam	Programs
11:15 - 11:30	*(social skills)	!work w/ ted	phone parent	*(braille)	"
11:30 - 11:45	*(organization)	!& teacher	%LUNCH	*(recreation skills)	"
11:45 - 12:00	*"	!(observe class)	%LUNCH	*"	"
12:00 - 12:15	*"	!routines)	meet w/ VI staff	+travel to school	"
12:15 - 12:30	%LUNCH	+travel to office	+travel to home	*work w/ ann	"
12:30 - 12:45	pick up forms	work on lma kit	*work w/ grace &	*(independ. living)	+travel to school
12:45 - 1:00	travel to school	prepare for ARD	*mom (infant)	*work w/ ray &	*work w/ sara
1:00 - 1:15	*work w/ ann	"	*"	*joe: prepare	*"
1:15 - 1:30	*(independent	"	*"	*for regional	*"
1:30 - 1:45	*living skills)	"	+travel to office	*technology	*"
1:45 - 2:00	!consult/tchr	!phone/consult	meet w/ district	*olympics	%LUNCH
2:00 - 2:15	travel to office	!w/ teacher	diagnostic staff	*competition	%LUNCH
2:15 - 2:30	call parent,	memo/supervis,	"	%LUNCH	+travel to school
2:30 - 2:45	tx commission	plan parent	"	%LUNCH	*work w/ sam
2:45 - 3:00	f/t blind, forms	meeting, devel.	"	lesson planning	*(independent
3:00 - 3:15	set up folder	infant referral	xerox for parent	"	*living: meal
3:15 - 3:30	for student	form, info to mh	meeting, lesson	"	*preparation)
3:30 - 3:45	select instruct.	teacher on	planning, phone	"	+travel to office
3:45 - 4:00	materials,	switches, etc.	calls	meet w/ VI staff	documentation

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This page last modified 30 Jul 2002
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