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TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

FINANCE COMMITTEE MEETING MINUTES

November 17, 2017


Call to Order: Michael Garrett called the regularly scheduled meeting of the Finance Committee to order at 8:00 a.m. on November 17, 2017, in Room 102 of Building 600 at the Texas School for the Blind and Visually Impaired, 1100 W. 45th St., Austin, TX.

In addition to Mr. Garrett, the following Committee members were present: Bobby Druesedow, and Michael Hanley.

TSBVI staff members present were: Pamela Darden, Chief Financial Officer; Kate Mainzer, Human Resources Director; Cyrenna Villegas, Procurement Director; Brian McDonald, School Support Services Director; Dan Hampton, Information Resource Director; Amanda Hafer, Accounting Director; and Susan Morrison, General Counsel.

Guests present were: Jim Brown, Wells Fargo Senior Investment Strategist; and Faye Hilpert, Wells Fargo Senior Fiduciary Specialist.

Consideration of Approval of Minutes of the September 29, 2017 Meeting: A motion to accept the Minutes of the September 29, 2017 committee meeting as presented to the committee was made by Michael Hanley. Bobby Druesedow seconded the motion. The motion passed unanimously.

Report from Wells Fargo on the Bert E. Broday Trust Fund: Mr. Garrett chose to address this agenda item next out of consideration for the Wells Fargo Representatives attending the meeting. Jim Brown provided the committee with financial information on the Bert E. Broday Trust Fund as of August 31, 2017. He explained the diversification of the portfolio and the management of the fund by Wells Fargo. Mr. Garrett asked about … and Jim provided his perspective on the overseas markets. Mr. Hanley pointed out a possible concern regarding hedge funds in the portfolio. Jim explained the portfolio allocation to include the category of “Alternative Assets” and provided a detailed response on how this category plays a very important role in the fund management. Susan Morrison asked questions related to the report and requested that the information be put into simpler terms. Susan expressed her concern that the report is not user-friendly and suggested changes to make it more useful to the Board. Susan asked about the estimated income and yield and why it was not reported as actual. Jim explained that the income on the report is estimated because the transactions are changing constantly and the estimate is based on prices that day looking forward. Actual income is provided on the monthly statements. Based on additional information that Susan received prior to the meeting, she asked about the aggressive approach to how the fund is managed. Faye Hilpert and Jim advised that the information referred to an internal term used at Wells Fargo. The fund is actually at a 50% equity allocation which is a middle of the road. The notch about aggressive would be conservative. Both acknowledged that the term was misleading and that this is considered a balanced account. Michael Hanley asked about the fees that are charged by Wells Fargo. Pamela advised that the fees are reported on the monthly statements. Susan closed with requesting that the reports be reviewed and adjusted to the audience. Pamela advised Jim and Faye that the school is requesting that all future reports be accessible and the team at TSBVI is willing to work with Wells Fargo to ensure that the accessibility standards are met.

Consideration of Approval of Board Policy - CDA: Ethics: Conflict of Interest Other Revenues: Investments: Pamela Darden presented Board Policy CDA. She advised that the only amendment is to change the name of the current policy to CDA Other Revenues: Investments. Michael had a question about the Superintendent being the Investment Officer or his designee. He requested information on the wording and whether or not the inclusion of a designee is a state mandate. Pamela advised that she would have to get back to him with the information. She stated that Susan Morrison will be reviewing and updating policies so she will advise her of the question.

Michael Hanley moved to approve the amendment as presented. Bobby Druesedow seconded the motion. The motion passed unanimously.

Consideration of Approval of Renewal of Nolan County farm contracts: Pamela Darden discussed the renewal of the Nolan County farm contracts for calendar year 2018. The Committee reviewed the current farm lease agreements with Scott Fullwood and Richard Osborne of Nolan County. The leases provide for automatic renewal unless either party gives a 60 day written notice. Pamela recommended that the leases be allowed to renew again for the period of January 1, 2018 to December 31, 2018.

Pamela asked for consideration of approval of renewal of the Nolan County farm contracts. Bobby Druesedow moved to approve the renewal of the Nolan County farm contracts as presented. Michael Hanley seconded the motion. The motion passed unanimously.

Report on Maintenance, Annual Inspection, and Recommendations for Maintenance and Repair of the Campus Residence: Pamela Darden gave a brief description of maintenance items that have been updated this past year. Brian McDonald presented information on the annual inspection. There were no major incidences between last year and this year. Brian explained that with funding previously approved by the Board the issues with the windows in the residence will finally be addressed. Painting and caulking of the exterior is also planned as a spring project.

Consideration of Approval of Investment Report: Pamela Darden presented the final Investment Report for the twelve months ended August 31, 2017. The total short-term investments balance at 08/31/17 was reported as $836,141.75. Bobby Druesedow moved to accept the Investment Report as submitted. Michael Hanley seconded the motion. The motion passed unanimously.

Review of Donations Report: Pamela Darden reviewed the final Donations Report for the twelve months ended August 31, 2017. The total donations received were reported as $60,462.35.

Consideration of Approval of Receipt of Gifts and Donations of over $500: Pamela Darden reported that there were no gifts over $500 for the committee to approve.

Consideration of Approval of Request for Expenditures of Gifts and Donations: Pamela Darden reported that as of August 31, 2017, there was a balance of undesignated gifts and donations that totaled $9,734.45. It was recommended that the committee approve the total undesignated balance to be allocated to Legacy Accounts 40507 - Community Based Instruction, 40532 - Point Venture Lions Club, and 40511 - Special Events. These accounts were overspent during the year so the undesignated donations will supplement the original budgets.

Michael Hanley moved to approve the transfer of the funds. Bobby Druesedow seconded the motion. The motion passed unanimously.

Review of Operating Budget Expenditure Report: Pamela Darden reviewed the final Operating Budget Expenditure Report for the twelve months ended August 31, 2017. The benchmark for expenditures was 100%. The breakout by strategy was as follows: Classroom Instruction, 98%; Residential Program, 93%; Summer and Short Term Programs, 112%; Related and Support Services, 93%; Outreach –Technical Assistance, 94%; Outreach – Teacher Preparation, 96%; Central Administration, 99%; and Other Support Services, 86%. The total percent of all budgets in the State Treasury used was 95%.

Review of the Legacy Revenue Budget Report: Pamela Darden reviewed the Legacy Revenue Budget Report for the twelve months ended August 31, 2017. The benchmark was 100% and the report reflected that TSBVI had received 100% of the projected revenue totaling $799,866.29.

Review of the Legacy Operating Expenditure Report: Pamela Darden reviewed the Legacy Expenditure Report for the twelve months ended August 31, 2017. The benchmark was 100% with the report reflecting 70% of the projected expenditures. Pamela stated that

Report from Chief Financial Officer: Pamela Darden introduced the new Director of Information Resources, Dan Hampton, who started with the agency on November 6, 2017. Dan addressed the committee and advised the group of his prior work experience and his future plans for the information resources department. Michael Garrett expressed the importance of accessibility on campus and Dan assured him that it will continue to be a top priority and focus for his department.

Report from School Support Services Director: Brian McDonald reiterated that there is progress on the window repair and replacement at the campus residence. He reported that the Texas Facilities Committee custodial staff was finally fully staffed to support the campus. Brian provided information on the construction projects that have been completed on campus and the upcoming work that will be done with excess available funds.

Adjournment: Bobby Druesedow moved to adjourn. Michael Hanley seconded the motion. The motion passed unanimously and the meeting adjourned at 9:22 a.m.

 TSBVI BOARD COMMITTEE MEETING

AUDIT, COMPLIANCE, AND MANAGEMENT REVIEW

November 17, 2017

 

1. Call to Order

Joseph Muniz called to order the meeting of the TSBVI Board Committee on Audit, Compliance, and Management Review at 8:00 a.m. on November 17, 2017 in Room 104 of the Main Administration Building 600, 1100 W. 45th Street, Austin, Texas. Board member Lee Sonnenberg was also present. Committee member Mary Alexander was unable to attend. TSBVI staff members participating in the meeting were Bill Daugherty, Superintendent; Jaye Stepp, Internal Auditor; Kate Mainzer, Human Resources Director; Susan Morrison, School Attorney; and Susan Houghtling, Director of Planning and Evaluation.

2. Consideration of Approval of Minutes of the September 29, 2017 Meeting

Joseph Muniz moved that the minutes of the September 29, 2017 meeting be approved and Mr. Sonnenberg seconded the motion. All Board members were in favor of the motion.

3. Consideration of Approval of Board Policies BBFB, BDF and BF

Ms. Houghtling briefly reviewed new language or other changes made to each of the policies. Policy BBFB addresses ethical behavior for Board members including abstaining from accepting bribes, accepting illegal gifts, accepting honoraria for services connected to his or her official duties, violating laws relating to the office or misuse of government property or any other thing of value, engaging in nepotism, accepting commission or rebate for instructional materials or technological equipment used in the School, or accepting gifts or favors. New language was added clarifying that a board member may not accept employment at TSBVI until the first anniversary of when the member’s Board membership ends. Other new language appears related to restrictions under federal law for accepting a bribe.

Policy BDF addresses the role of the School Health Advisory Council (SHAC) and adds language related to how often the Council must meet and composition of the SHAC. New language is also added related to the requirement to establish a physical activity and fitness planning subcommittee, providing annual reports to the Board related to the SHAC’s activities and recommendations as well as language requiring that certain information be published in the Parent and Student Handbook and on the School’s website. Ms. Houghtling assured the Board that the requirements of the policy are already in place.

Policy BF addresses the process for submitting waiver requests to the Texas Education Agency and Commissioner of Education. Waivers may be sought from certain requirements or prohibitions imposed by Texas Education Code or Commissioner’s rule. New language is added to the policy regarding how long a waiver can be in effect and restrictions for receiving certain types of waivers.

Mr. Muniz moved that all the policies be approved as presented. Mr. Sonnenberg seconded the motion and all Board members were in favor of the motion.

4. Report from the Internal Auditor, Jaye Stepp

a. Consideration of Approval of the Public Funds Investment Act (PFIA) Audit Report

Ms. Stepp briefly reviewed the results of her Public Funds Investment Act Audit that is required to be completed every two years. Ms. Stepp stated that everything is fine as far as procedures but language can be added to a procedure regarding monitoring CDs. The only finding in the audit was related to the requirement that TSBVI investment officers receive at least 10 hours of instruction within 12 months related to their responsibilities. The Investment Officer only received 5 hours of training while the Alternate Investment Officer received 10 hours of training. The School’s CFO who serves as the Investment Officer will assure that her required 10 hours of training is accomplished and that she maintains documentation of its completion.

Mr. Daugherty added that CFO Pam Darden will develop a procedure to track that training is received as required.

Mr. Muniz stated that he wants to assure that all staff training requirements are tracked and completed and added that he would leave to the Superintendent the process for assuring it is done.

Kate Mainzer responded that Human Resources tracks that teachers’ certifications and other staff credentials such as those for Health Center staff are maintained. She added that that she herself assures that her continuing education is completed as required.

Mr. Sonneberg suggested that certification requirements and credentials be stated on job descriptions and Ms. Mainzer replied that they are included but it is up to each director to assure that staff remain certified.

Mr. Daugherty said that he will look at a process for tracking that all staff training to maintain credentials or other requirements is completed including for security, safety, investment officers, and other staff.

Mr. Muniz moved that the Public Funds Investment Act Audit Report be approved as presented. Mr. Sonnenberg seconded the motion and all Board members were in favor of the motion.

5. Consideration of Approval of Hiring Process for New Internal Auditor, Job Description and Compensation

Mr. Muniz announced at 8:23 a.m. that the Committee would now go into closed session to discuss agenda item #5 in compliance with Texas Government Code Section 551.074 – Personnel Matters and with Section 551.071 – Consultation with School Attorney.

At 9:19 a.m., Mr. Muniz announced that the Committee would resume in open session. Mr. Muniz moved that the hiring process for the new internal auditor, job description and compensation be approved as presented and Mr. Sonnenberg seconded the motion. All Board members were in favor of the motion.

6. Adjournment

Mr. Sonnenberg moved to adjourn the meeting at 9:20 a.m. and Mr. Muniz seconded the motion. All Committee members were in favor of the motion.

 BOARD PROGRAM COMMITTEE MEETING

September 29, 2017

1. Call to Order

Lee Sonnenberg called to order the meeting of the TSBVI Board Committee on Programs at 8:05 a.m. on September 29, 2017 in Room 104 of the Main Administration Building 600, 1100 W. 45th Street, Austin, Texas.

Program Committee member Dr. Anne Corn was also present. Program Committee member Caroline Daley was not present.

TSBVI staff members participating in the meeting were: Sara Merritt, Short-Term Programs Principal; Miles Fain, Comprehensive Programs Principal; Cyral Miller, Outreach Director; Leonard Schwartz, TSBVI Attorney; Susan Hauser, Center for School Resources Director; Valerie Bradshaw, Assessment & Accountability Coordinator; and Debra Sewell, Curriculum Director.

2. Consideration of Approval of Amendment to Policy FFAC: Wellness and Health Services

Mr. Schwartz described proposed changes. One of the Policy changes requires students who are over the age of 18 to provide Power of Attorney, so that a designated person can make decisions in case of an adult student’s medical emergency. Regarding another proposed change, Dr. Corn asked about students who are allowed to go off campus but who are not being allowed to self-administer their own medications, for example, epi-pens. Mr. Fain said that, at this time, the school would not allow a student who has emergency medication such as this to leave campus alone. Mr. Schwartz indicated that the school is not required to adopt a Policy regarding student self-medication. The school may instead have an administrative regulation or other standard practice.

Dr. Corn recommended that the school have an administrative regulation, rather than a Policy. She suggested that self-medication be considered for a student who is at least age 14 and who has parent/guardian and TSBVI Health Center approval. Mr. Sonneberg agreed. Mr. Schwartz will work on writing that administrative regulation.

3. Consideration of Approval of Amendment to Policy GRA: Relations with Governmental Entities: State and Local Governmental Authorities Policy and GRAA: State and Local Governmental Authorities: Law Enforcement Agencies and Consideration of Adoption of Policy GRAA-E: State and Local Governmental Authorities: Law Enforcement Agencies

Mr. Schwartz said that the changes and additions to the GRA Policies are required by a new law, Senate Bill 179 (“David’s Law). The Policy changes are quite extensive. School responsibilities have been expanded. Investigation has become the joint responsibility of law enforcement and Department of Family and Child Protective Services.

Mr. Schwartz noted that in mid-October, TASB will provide annual Policy updates, which may require additional updates to these and other Policies.

Dr. Corn asked that a key to acronyms be included in Policies. Mr. Schwartz said that he is working on a Policy for that purpose.

Dr. Corn moved that all the recommended Policy amendments and the new Policy be accepted. Mr. Sonnenberg seconded the motion. Committee members were in favor of the motion.

4. Consideration of Approval of Minutes of the June 2, 2017 Meeting

Dr. Corn moved that the minutes of the June 2, 2017 meeting be approved and Mr. Sonnenberg seconded the motion. Committee members were in favor of the motion.

5. Report from Comprehensive Programs Principal, Miles Fain

a. Statewide Assessment results

Valerie Bradshaw, Statewide Testing Coordinator, and Miles Fain reviewed results. Mr. Fain pointed out that students across the state continue to struggle with statewide testing, especially since the STAAR Modified test has been discontinued.

Ms. Bradshaw reviewed the statewide tests that were administered and TSBVI student results. Ms. Bradshaw described what “content supports” are. She said that three students received “nonstandard accommodations” (such as reading material to the student or scribing for the student), which invalidate results of the test. There is a new report card (with new categories and new percentiles), which Ms. Bradshaw discussed. Ms. Bradshaw discussed students who re-tested. TSBVI encourages students to take statewide tests at least twice (or more if the student has the possibility of passing the test). Each student’s ARD Committee may determine that the student is not required to pass a specific statewide test. Ms. Bradshaw reviewed a chart comparing TSBVI student results with statewide passing rate. For several tests, TSBVI results exceeded statewide results, and individual students have made significant academic progress while attending at TSBVI. TSBVI met test passing requirements determined by agreement with the state.

Dr. Corn asked why TSBVI students struggle with statewide assessment. Ms. Bradshaw noted that TSBVI has many students who are learning below grade level but who do not qualify for STAAR-Alt. The school’s population has strongly shifted to students requiring modified testing, but STAAR Modified is no longer available. Many students are referred to TSBVI (both Comprehensive Programs and Short-Term Programs) because they are struggling in academic learning, in addition to other needs related to their visual impairment. Mr. Fain suggested that this may be because local schools are better serving the needs of students who are doing well academically and those students are not being referred to Comprehensive Programs as often as in the past.

Regardless of a student’s grade placement, TSBVI instructs each student at the grade level the student requires, which may be several grade levels below the student’s identified grade level. The goal is to support the student’s progress at the rate the student can accomplish. These students must still take grade-level assessments, so they do not always have all the knowledge and skills covered on the grade level assessments. Ms. Bradshaw suggested that progress for these students can be better assessed by looking at their individual progress from year to year, rather than their ability to pass a statewide test. Ms. Sewell added that TSBVI is choosing appropriate curriculum to instruct students who are learning below grade level or students who need specialized instruction. This results in appropriate programming for students who need modified instruction, and students are able to progress in learning. A student’s ARD committees has authority to progress the student from grade to grade, even if the student is learning below the identified grade level.

Ms. Bradshaw participates in a statewide testing accessibility committee that is looking at providing more accessibility options for students. There is also a refreshable braille committee, on which Ms. Bradshaw serves. Those committee members and TEA visited TSBVI and interviewed TSBVI students. Right now UEB and EBAE braille versions of the test are available, and TSBVI requests the appropriate braille version for each student. TEA has a new Executive Director of Assessment, Deb Sauder, who is visually impaired herself and who attended Arkansas School for the Blind. She is a great advocate for accessibility of tests. Stephanie Walker at Region 11 has taken statewide leadership as well. She has allowed schools across the state, including TSBVI, to use an “open Purchase Order” to purchase past years’ release tests in order to help teachers prepare students for future tests.

b. Plan to promote academic excellence

Mr. Fain reviewed the 2017-2018 Plan to Promote Academic Excellence and Improve Student Performance on the STAAR. There are a number of activities identified in the plan, including many training activities for campus leaders and teachers.

Dr. Corn asked if students are being provided adequate amounts of independent work. Mr. Fain said that he feels students are receiving appropriate amounts of independent work, which is balanced with after-school tutorial help. Scott Kelley, Math Teaching Assistant, and several former students, have provided tutoring for students recently.

c. Report on English as a Second Language (ESL) Program Analysis

Ms. Bradshaw presented the TSBVI ESL Program Analysis. She provided a correction that TSBVI has 23 certified ESL teacher (not 238). TSBVI has had a significant increase in the number of ESL students. The report describes the variety of activities the school provides to LEP students. All students showed improvement in TELPAS testing. The TELPAS tests were changed this year. Listening and speaking will be online, but it is heavily visual. Ms. Bradshaw does not believe it will be appropriate for many students, and TEA agreed that in those cases, TSBVI may use the holistic listening and speaking rating system that was used in the past. Ms. Bradshaw described what a holistic rating system is.

Dr. Corn asked how many languages our students speak. TSBVI students speak three different languages - Farsi, Spanish, and Kenyarwanda (an African language).

d. TSBVI Student Performance Indicator results

Ms. Sewell reviewed the Performance Indicator Report for 2016-2017. She discussed the new scoring criteria and student results. Academic students who are taking a regular general education class are often given Expanded Core Curriculum (ECC) Performance Indicators only. School wide, the result was that 72% of student received a score of 2.0 or higher, indicating moderate progress, which is above the new 70% criteria.

Ms. Sewell discussed possible reasons that there were lower scores than usual for independent living. Ms. Sewell suggested that too many independent living areas were selected for evaluation, and it was difficult to give intensive instruction in so many areas at the same time. In the future, staff will be asked to limit selection of evaluations to five or fewer independent living areas. The Elementary low scores were probably due to the small number of students. If only one student scored low, it affected the percentage score dramatically. Ms. Sewell discussed social skills results and comparison of the score of progress: 1 (minimal), 2 (moderate), and 3 (substantial) scores.

Dr. Corn said that she would like to see results that show student progress in sensory-specific skills. Ms. Sewell said that teachers are able to choose Performance Indicator evaluations in those areas, but they are not required to do so. Ms. Sewell suggested that students’ IEP goals related to sensory skills might be tracked in order to show student progress in those areas. Dr. Corn feels that if a test is developed for a specific sensory skill, such as tactile and visual skills, instruction in those areas are more likely to be increased. Ms. Sewell mentioned that there is an Outreach group working on Progression of Tactile Learning, which will help in this area. The new curriculum book on Functional Vision Evaluation, which will include a section on deafblindness, will also be helpful to increase focus on visual skills. Ms. Sewell will provide Dr. Corn information on the Functional Vision Evaluation book, since it is not completed yet. Ms. Sewell believes that sensory skills have been infused in much of TSBVI instruction, but she has noticed that it is not evident in the data. Dr. Corn said that she has not observed that kind of instruction during her classroom observations. Mr. Sonnenberg plans to review some of the Performance Indicator assessments, so he can understand better what skills they cover. The Performance Indicator evaluations are included in the TSBVI Evals Kit, which is available outside TSBVI.

e. Consideration of membership to the School Health Advisory Council (SHAC)

Mr. Fain reviewed recommendations for membership of the SHAC including parents Mickey Alonso, Tara Deem, Martha Raye Gilmore, Evelyn Granger and Margaret Rose. Also recommended were TSBVI staff members Shelly Allen, Residential Program Director; Debra Sewell, Curriculum Coordinator; and Elina Mullen, PE Teacher as members of the Council.

Dr. Corn moved to approve the recommended membership. Mr. Sonneberg seconded the motion. Committee members were in favor of the motion.

6. Report from Short-Term Programs Principal, Sara Merritt

Ms. Merritt reported on 2017 Summer Programs, including a six-year history of student attendance and number of districts participating. Ms. Miller noted that there are 1100 districts in Texas, and 600-700 districts had VI students enrolled. There are 10,074 VI students in the state. Some summer programs have been re-named. The PEEC program included students who previously attended Life Skills Camp and Practical Academics Summer Enrichment (PASE) program. In the process, the Life Skills Camps was completely redeveloped. This summer it was evident that multiply impaired students often have difficulty adjusting to new situations and transition, and there were too many students attending at the same time for staff to manage easily. In the future, fewer of these students will be accepted at one time. There is a downward trend of numbers of students attending vocational programs, since there are fewer students being referred, and this trend is likely to continue. This is probably because vocational programs are being offered in local communities across the state, which is a good thing. TSBVI offered a new vocational class for deafblind students, which was very staff intensive. It was difficult to hire staff with appropriate sign language skills to meet students’ communication needs, particularly during residential time. Short-Term Programs is making strong efforts to serve as many students in the state in summer programs as possible. Many students who are not accepted have intensive medical needs that cannot be met on campus.

Ms. Merritt showed the group a high-quality safety video that Outreach staff produced for TSBVI staff training. The video will be included in the school’s new Bridge training system. Ms. Miller added her praise for Health Center staff in responding to a staff medical emergency. She added that the new media staff that TSBVI has hired are extremely capable in producing media for TSBVI.

7. Adjournment

Dr. Corn made a motion to adjourn the meeting. Mr. Sonnenberg seconded the motion. Mr. Sonnenberg adjourned the meeting at 9:50 a.m.

NOTICE OF MEETING

 BOARD OF TRUSTEES COMMITTEE ON PROGRAMS

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

NOTICE IS HEREBY GIVEN that a regular meeting of the Program Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 26, 2018, beginning at 8:00 a.m. in Room 104 of the Main Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Committee on Programs shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, .073, .074, .076, .082, .0821, .083, 084, or .089.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

1.  Call to Order

2.  Consideration of Approval of Minutes of the September 29, 2017 Meeting

3.  Consideration of Approval of Board Policies:

EMG            Miscellaneous Instructional Policies:  Animals in the School (amend)

FBA             Equal Educational Opportunity:  Service and Guide Animals (adopt)

FD                Admissions and Attendance (amend)

FDA             Admissions:  Transfer of Records (delete)

FFI               Student Welfare:  Freedom from Bullying (amend)

FNCF          Student Conduct:  Alcohol and Drug Use (amend)

FNCI            Student Conduct:  Disruptions (amend)

FO                Student Discipline (amend)

FOB             Student Discipline:  Out-of-School Suspension (amend)

FOCA          Placement in Disciplinary Alternative Education Setting:  Disciplinary Alternative Education Programs (delete)

FOE             Student Discipline:  Emergency and Alternative Placement or Expulsion (amend)

FOF             Student Discipline:  Students with Disabilities (amend)

4.  Report on Texas Tech University and Stephen F. Austin University Teacher Preparation Programs (Dr. Rona Pogrund and Michael Munro)

5.  Adjournment

NOTICE OF MEETING - BOARD OF TRUSTEES

FINANCE COMMITTEE

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

 

NOTICE IS HEREBY GIVEN that a regular meeting of the Finance Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 26, 2018, beginning at 8:00 a.m. in Room 102 of Building 600, 1100 W. 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Finance Committee of the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.071, .072, .073, .074, .076, .082, .0821, .083, 084, or .089.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session.

The subject to be discussed, or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

Finance Agenda:

1.  Consideration of approval of minutes of November 17, 2017 meeting (Michael Garrett)

2.  Consideration of approval of Investment Report (Pamela Darden)

3.  Consideration of adoption of a resolution regarding the review of the investment policy and strategies of TSBVI (Pamela Darden)

4.  Review donations report (Pamela Darden)

5.  Consideration of approval of receipt of gifts and donations of over $500 (Pamela Darden)

6.  Consideration of approval of request for expenditure of gifts and donations (Pamela Darden)

7.  Review of budget reports (Pamela Darden)

8.  Report from Chief Financial Officer (Pamela Darden)

9.  Report from Director of School Support Services (Brian McDonald)

10.  Report from Information Resources Director (Dan Hampton)

 

NOTICE OF MEETING - BOARD OF TRUSTEES

FINANCE COMMITTEE

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

NOTICE IS HEREBY GIVEN that a regular meeting of the Finance Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on November 17, 2017, beginning at 8:00 a.m. in Room 102 of Building 600, 1100 W. 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Finance Committee of the Board shall convene in such closed session in accordance with Texas Government Code, Sec. 551.001, et. seq.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session.

The subject to be discussed, or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

Finance Agenda:

1.  Consideration of approval of minutes of September 29, 2017 meeting (Michael Garrett)

2.  Consideration of approval of board policy:

          CDA   Other Revenues:  Investments

3.  Consideration of approval of renewal of Nolan County farm contracts

4.  Report on maintenance, annual inspection, and recommendations for maintenance and repair of the campus residence, pages

5.  Consideration of approval of Investment Report

6.  Consideration of approval of receipt of gifts and donations of over $500

7.  Consideration of approval of request for expenditure of gifts and donations

8.  Review of budget reports

9.  Report from Chief Financial Officer

10. Report from Director of School Support Services

11. Report from Wells Fargo on the Bert E. Broday Trust Fund

NOTICE OF MEETING

BOARD OF TRUSTEES
AUDIT, COMPLIANCE, AND MANAGEMENT REVIEW COMMITTEE
TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

NOTICE IS HEREBY GIVEN that a regular meeting of the Audit, Compliance, and Management Review Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on November 17, 2017, beginning at 8:00 a.m. in Room 104 of the Main Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Audit, Compliance, and Management Review Committee shall convene in such closed session in accordance with Texas Government code, Sec. 551.001, et.seq. Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session. All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

1.  Call to Order

2.  Consideration of Approval of Minutes of the September 29, 2017 Meeting

3.  Consideration of Approval of Board Polices:

BBFB Ethics: Prohibited Practices (amend)
BDF Board Internal Organization: Citizen Advisory Committees (amend)
BF Board Policies (amend)

4.  Report from the Internal Auditor (Jaye Stepp)

a. Consideration of approval of Public Funds Investment Act (PFIA) Audit Report

5.  Consideration of Approval of Hiring Process for New Internal Auditor, Job Description and Compensation

3.  Adjournment

NOTICE OF MEETING

BOARD OF TRUSTEES

AUDIT, COMPLIANCE, AND MANAGEMENT REVIEW COMMITTEE

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED

NOTICE IS HEREBY GIVEN that a regular meeting of the Audit, Compliance, and Management Review Committee of the Board of Trustees of the Texas School for the Blind and Visually Impaired shall be held on January 26, 2018, beginning at 8:00 a.m. in Room 92 of the Main Building 600, 1100 West 45th Street, Austin, Texas.

If, during the course of the meeting, any discussion of any item on the agenda should be held in closed session, the Audit, Compliance, and Management Review Committee shall convene in such closed session in accordance with Texas Government code, Sec. 551.071, .072, .073, .074, .076, .082, .0821, .083, 084, or .089.  Before any such session is convened, the presiding officer shall publicly identify the section or sections of the Code authorizing the closed session.  All final votes, actions, or decisions shall be taken in open session.

The subjects to be discussed or considered, or upon which any formal action may be taken are as follows (items do not have to be taken in the same order as shown on this meeting notice):

1.  Call to Order

2.  Consideration of Approval of Minutes of the November 17, 2017 Meeting

3.  Consideration of Approval of Board Polices:

BJCD          Superintendent:  Evaluation and Appraisal (amend)

BJCE           Superintendent:  Dismissal/Nonrenewal Suspension Without Pay (amend)

BJCG          School Superintendent:  Retirement or Resignation (amend)

DC               Employment Practices (amend)

DEC            Compensation and Benefits:  Leaves and Absences (amend)

DED            Holidays (review)

DG               Employee Rights and Privileges (amend)

DGC            Employee Rights and Privileges:  Immunity (adopt)

DH-E           Employee Standards of Conduct (amend)

DHD            Employee Relationships with Students and Families (amend)

DHG            Employment Standards of Conduct:  Ethics (amend)

DPB             Personnel Positions:  Substitute, Temporary, and Part-Time Positions (amend)

4.  Report from the Internal Auditor (Jaye Stepp)

a.  Quality Assurance Review of the Internal Audit Function for Fiscal Year 2018

5.  Consideration of Approval of Hiring Process for New Internal Auditor

6.  Adjournment

TEXAS SCHOOL FOR THE BLIND` AND VISUALLY IMPAIRED
Board Training Minutes
November 16, 2017 Meeting



Call to Order: Joseph Muniz called the meeting to order at 1:02 p.m. In addition to Mr. Muniz, the following board members were present: Mike Hanley, Anne Corn, Lee Sonnenberg, Bobby Druesedow and Michael Garrett. Mary Alexander and Caroline Daley were not present. Audience members included William Daugherty, Superintendent; Chuck Campbell, Jackson Walker LLP; Vicki Weston, Superintendent’s Assistant; Pam Darden, Chief Financial Officer; Susan Morrison, General Counsel and Susan Houghtling, Director of Planning and Evaluation.

Training Session on Fiduciary Responsibilities: Chuck Campbell, Attorney at Law - Jackson Walker L.L.P. introduced himself and proceeded with an overview of the training

I. Overview: Mr. Campbell stated that he would give a high level overview and discuss duties for which fiduciaries are responsible. 

II. Key Concepts with Trust and Fiduciary Dates: Mr. Campbell explained that a trust involves a legal relationship between three parties: a grantor or Settlor, the trustee and the beneficiary who is the recipient of the trust. 

a. Grant or Settlor - The grantor or Settlor establishes and typically funds the trust.
b. Beneficiaries – The ultimate recipient of the trust.
c. Trust Agreement: Trusts are set up for a variety of reasons. The grantor wanted to ensure that the assets put into trust were maintained for a charitable purpose for an extended amount of time. Trust assets are protected from anyone else using that money. It is also for the ultimate distribution of the property.
d. Trustee – The party who manages and invests the trust.

III. Fiduciary Duties - A fiduciary is someone who is responsible for decisions with respect to management or administration of a trust. It can be an entity, bank or individual who makes discretionary decisions regarding a trust. Trustees make investment decisions including asset allocation.

a. Duty of Loyalty

1. Exclusive Benefit Rule - to administer the trust for the exclusive benefit of the trust and to defray reasonable expenses of the trust.

2. Self-Dealing - Avoid self-dealing conflicts of interest.

3. Reasonable Expenses - Significant aspect

b. Duty of Prudence - Requires fiduciaries to use the judgment and care under the circumstances, prevailing the persons of prudence uses discretion and intelligence in the management of their own affairs. Focuses on the process of their decision making.

1. Decision Making Process – Key point in Policies and Procedures. Mr. Garrett asked if Mr. Campbell was speaking of the Prudent Man Rule. Mr. Campbell said that he was and explained that as the Prudent Man Rule is using the judgement and care under the circumstances prevailing, the persons of prudence use discretion and intelligence in exercising the management of their own affairs. The judgment is shown by using a process such as: 1) Identify a decision that has to be made. 2) Who will make the decisions? 3) What information is necessary to make a decision and ensure that information is worked into the process? What fees will be involved? Outline the steps for the process.

2. Monitoring your decisions - Important part of the process. Mr. Campbell talked about a Supreme Court Case involving a 401K Plan where they invested in a certain class of mutual funds. The defense claimed that the decision was not made by them and that the statute of limitations should be reached. The plaintiff's attorney said it was an ongoing breach and they had a responsibility to monitor the decision. The Supreme Court ruled: a regular review is important and there is an ongoing duty to monitor and there is no statute of limitations.

3. Education and background - The prudent decision maker should know something about the important decisions points and key facets.

4. Obtaining assistance - Hiring qualified persons to help manage the trust. You still have a responsibility to make sure they do their job.

c. Duty to Diversify - Don't put all your eggs in one basket.

d. Duty to follow terms of trust - Whatever the governing document is, you must follow it.

IV. Overview of Current Trust Assets: Mr. Campbell said he did not know the specifics of the Broday Trust but he thought the monies would go directly to the school in 2027.

V. Consideration for TSBVI Board Members

a. What are the goals/purposed of the trust or its assets? The purpose and intent should be articulated in the trust document and the Board would probably want to continue that intent.

b. Who are your beneficiaries? Currently TSBVI is the beneficiary but in 2027 they will become the Trustees.

c. What will your purpose be? The Trustees will need to decide what the purpose of the money will be and how the money will be used. TSBVI will be deciding what the picture looks like. Who will manage the money? In 2027 that decision will have to be made. In an endowment you are looking for steady growth and will want a continued asset stream coming in each year. The process would be very important. It is prudent to be looking ahead.

Michael Garrett asked if it would be prudent for the Board to start projecting a policy outlining some direction for a future Board. Mr. Campbell said it is probably premature to get into the details of how and who will make decisions however, a vision or purpose statement might be appropriate. Mr. Daugherty asked about options available to handle the money and whether it would be prudent to hire an in-house investment consultant or hire an outside consultant or firm. Mr. Campbell said that it is common to have an outside person or firm but for the amount of the Broday Trust, it would probably be best not to use an in-house person. Sending an RFP for a firm or consultant would be a good idea. Mr. Muniz asked Mr. Campbell to explain an endowment. Mr. Campbell stated that the trust is the legal mechanism that puts the money and triggers those specific fiduciary duties. With an endowment, the duties don't raise to that high level of being a fiduciary. It is really the legal construct of where the money is. The school may still have fiduciary duties with an endowment but not quite the same formal trust agreement that you have with respect to a trust. Some endowments can be within a trust. An endowment is typically in an educational context and provides a steady stream of income for the institution. Lee Sonnenberg asked that because we are a state agency, how can TSBVI make sure that the money stays at the school. Pam Darden stated that she did not think we would be required to put the money in the Comptroller's safekeeping and trust. She added that she thought it would go a long way to have a policy in place when the funds are dispersed and possibly amend the statute to say that it would stay with us. Mr. Daugherty pointed out an example of something that may come up, that we now have a statewide mission and that was not the case when the trust was established so we might want to open it up to include funding statewide initiatives. Mr. Muniz stated that we should start with the vision statement and start thinking about other possibilities of what would happen when the money is turned over to TSBVI.

Training Session on Updates Made to Texas Education Code in the Last Legislative Session: Rich Elsasser, Executive Director of Region XIII introduced himself; Dr. Craig Spin, Deputy Executive Director for Administrative Services; Whitney Broughton, Communications Director; Mike Cargill, Field Service Agent and Dr. Jesse Lopez, Deputy Executive Director for Academic Services; Dr. Millie Kline, Deputy Executive Director for Strategic Initiatives. Mr. Elsasser explained that there were four sections to be covered as follows: Mr. Lopez addressed Administration, Mr. Elsasser covered Curriculum & Instruction and Assessment; and Mr. Cargill covered Governance and student specific bills.

Mr. Elsasser reported that there were 6,631 bills filed with about 4,300 coming from the House and 2,300 from the Senate of which about 1,200 bills were passed and 51 bills vetoed. Education related bills numbered 856. Mr. Elsasser pointed out that he would skip bills that were not applicable to TSBVI. Some of the bills that impacted the Texas Education Code and were applicable to TSBVI were reviewed by the Region XIII staff.

Adjournment: Bobby Druesedow made a motion to adjourn. Michael Garrett seconded the motion and the Board voted unanimously to adjourn at 3:53 p.m.

 

 

 

 

TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED
Board Meeting Minutes
November 17, 2017

Call to Order: Joseph Muniz called the meeting to order at 10:15 a.m. In addition to Mr. Muniz, the following board members were present: Mike Hanley, Anne Corn, Lee Sonnenberg, Bobby Druesedow and Michael Garrett. Mary Alexander and Caroline Daley were not present.

Introduction of Audience: Audience members included William Daugherty, Superintendent; Vicki Weston, Superintendent’s Assistant; Pam Darden, CFO who introduced Dan Hampton, Information Resources Director; Amanda Hafer, Accounting Director; Cyrenna Villegas, Procurement Director; Brian McDonald, Director of Support Services; Susan Morrison, General Counsel; Kate Mainzer, Director of Human Resources; Cyral Miller, Director of Outreach; Miles Fain, Principal of Comprehensive Programs; Sara Merritt, Principal of Short-Term Programs; Tad Doezema, Assistant Principal EXIT & Career Ed Program; Maribeth Betton, Transition Coordinator; Susan Houghtling, Director of Planning and Evaluation; Robert Woodruff, Director of Safety and Susan Hauser, Director of Center for School Resources.

Public Comments/Open Forum: There were no public comments.

Presentation on Transition to Adult Life Programming: Miles Fain introduced Tad Doezema, Assistant Principal for EXIT, Post-Secondary and Career Education and Maribeth Betton, Transition Coordinator who provide information about transition to adult life.

Tad Doezema stated that the goal is to give an overview of the many exciting things happening across campus to prepare students for their adult lives. Mr. Doezema said that both he and Ms. Betton have learned a great deal about Transition Services, both from personal experience, and more recently, from Elizabeth Danner who is a Transition Specialist from Region 13 and Dr. Vicki Mitchell from Sam Houston State University.

Mr. Doezema stated that there are three principles that guide as they plan for each student’s transition to adult life:

1. Start with the end in mind. Ask, “What are we doing for students that they should be doing for themselves?” and “What will post-school life REALLY look like?”

2. Important to AND important for: There are many variables that must be taken into consideration when creating plans for adult life and programming to prepare students for adult life. When making such plans, we must consider what’s important to (safety, feasibility) and important for (preferences, interests, giftings). In many cases, it takes a while to determine what is important TO.

3. Think big, dream bigger. Once we get to the heart of a student’s interests, skills, and aptitudes, the fun begins. The creative and collaborative process of defining and refining adult life goals and support needs.

Mr. Doezema explained that first they must determine the transition plan which helps

  • drive IEP development. The goal is post-school goals that are increasingly more specific and based on experience/assessment  

Mr. Doezema stated that he and Ms. Betton would be explaining the ways in which they are applying these principles to prepare transition age students for adult life.

  • Ms. Betton will explain TSBVI Transition Services for middle and high school students.
  • Mr. Doezema will explain Transition Services for EXIT students
  • Both will conclude with some examples of “success stories”

Maribeth Betton reported on preparing students for transition beginning at age 14. Ms. Betton stated that when one thinks of transition planning, the 18+ EXIT program may be what comes to mind, however, transition planning begins with students and families at the annual ARD before a student turns 14. Ms. Betton explained that waiting until age 18 to address transition, is waiting too long. Ms. Betton stated that she would now talk about ways students aged 14 and up that are enrolled in middle and high school at TSBVI are preparing for transition.

  • Transition assessments - Together the team chooses the best age-appropriate assessments to identify a student’s strengths, preferences, interests and needs. These assessments are used to help create achievable post-secondary goals for students that are reviewed frequently and updated to reflect a student’s personal growth and discovery. The information is also considered when writing annual IEP goals that support attainment of the skills needed to meet post-secondary goals. Staff continue to review available assessments to ensure utilization of those that best suit the needs of the student population.
  • Collaboration with districts - TSBVI has a unique situation where preparation for the student life is in a community where staff are not present. This brings with it some special challenges, but commitment to routine communication and brainstorming with districts is producing more options and individually-tailored means by which to incorporate a student into their home community. Meaningful outcomes cannot be achieved without the support and involvement of all stakeholders, nor in isolation from the community to which the student will return. Ultimately, this collaboration allows the Coordinated Set of Activities (the “to-do list”) to take on life and become more meaningful because staff are creating real ways in which to implement these activities to ultimately meet a student’s post-secondary goals. This ongoing communication expands beyond the district to include outside agencies. For example, facilitating visits by the Texas Workforce Commission (TWC) Transition Counselors to TSBVI over the course of the year, to observe and meet the students in-person to continue the on-going process of transition planning. Attendance at ARDs from TWC and Health and Human Services Commission (HHSC) caseworkers is always strongly encouraged.
  • Transition Topic Seminars - Together with the residential Teacher of the Visually Impaired (TVI), monthly seminars are organized to educate high school students on resources important to them in their adult life and better prepare them for the decisions ahead. Some of the topics included are: apartment searches, familiarization with the Student Accessibility Services (SAS) office at Austin Community College’s (ACC), Office for Students with Disabilities, TWC services, banking, credit, and advocacy.
  • Career Ed courses – TSBVI has structured work exploration classes to provide students individualized on-campus work experience based on their interests. The after-school residential work program is designed to meet that same purpose. It is these sorts of experiences that help a student to strongly identify with a certain type of work or eliminate it altogether.
  • College tours and information sessions - On-site tours of various colleges and universities based on student interest, as well as bringing former graduates to TSBVI via 21st century classroom technology using Zoom meeting, are organized. This provides students the opportunity to learn in a casual and candid forum from a graduate’s personal experience.
  • College Prep class - As appropriate, high school juniors and seniors are being offered the opportunity to enroll in a year-long college prep class that educates them on the differences between high school and college, the importance of self-advocacy and accommodations, and the college application process in its entirety. Some of the students are also becoming members of the Learning Ally Blind or Visually Impaired (BVI) College Success Program where the students are connecting with experienced mentors, resources for student support, accessible textbooks, and a community of fellow learners.
  • On Parent Weekend, the ever-expanding Transition Fair is available to inform and connect parents to resources that are helpful in the transition planning process. Vendors represent the full range of transition considerations - agency supports, education and training, employment, housing, recreation and leisure, transportation, safety, advocacy, and alternatives to guardianship.
  • Curriculum - This year, a new curriculum has been introduced, Transition English IV, an upper level English course option for students on modified curriculum and also a newly developed scope and sequence for the Methodology for Academic and Personal Success (MAPS) curriculum. Both courses aim to provide students with self-determination skills, knowledge, and experiences so they can successfully and confidently choose post-secondary educational and employment options best suited to their needs and interests.

EXIT Program: Individualized Transition Services:  Tad Doezema began speaking about the EXIT Program age students. He stated that ideally, when a student is referred for 18+ services after completion of his or her 12th grade year, transition planning is in process. However, in reality, many students are referred to the EXIT program at age 18, or even older, needing to start this process at the beginning.

Mr. Doezema stated that they seek to meet each student where he or she is in this process when they arrive on campus. To this end, Mr. Doezema and his staff have developed EXIT Phases. These phases serve as a guide to each student’s advisor and team as they determine programming that prepares each student for all aspects of his or her adult life/schedule.

Phases

1. Discovery

2. Practice

3. Implementation

4. Transition/Return to LEA

Mr. Doezema explained that students in phase 1 and into 2 need more explicit, direct instruction. Students in phases 3 and 4 are ready to put their knowledge and skills into practice in very experiential, ideally community based, ways. Mr. Doezema then reviewed some of the courses and learning experiences available.

EXIT Elective Courses

  • Career Education Courses (a continuum of courses that are designed to guide students as they narrow down their post-school employment goals through experience and instruction)
  • Self-Determination
  • Sex Education
  • Practical Applications of Technology
  • Braille
  • College Prep
  • Personal Finance

Experiential learning - a few examples

  • Community-based work training
  • Austin Community College courses
  • Community based rec/leisure/fitness
  • Bill pay program
  • Public transportation (including planning)
  • Daily living skill instruction
  • And many more based on each student’s individualized needs

Mentoring

  • Apple
  • Learning Ally College Success Program

Individualized Transition Planning

  • Mr. Doezema explained that over the past few years in EXIT, they have developed a variety of ways of working to collaborate with a variety of stakeholders for each student in order to put a very specific plan for adult life in place.
  • Mr. Doezema explained that this plan often involves returning to home community to receive Transition Services from LEA in order to re-integrate into home community. He said that if students stay in the EXIT program until the end of their eligibility, there is minimal support available to them as they seek to generalize the skills they learned at TSBVI to a different setting. If we can work with each student’s stakeholders to determine that setting while they are still eligible for services, they can start to acclimate to that specific setting with the support of their District and ideally, with TWC.

Mr. Doezema then explained some ways of working toward this end for each of the EXIT students:

  • Life Plan
  • Guided informal discussion
  • Outside of ARD process
  • Parents come and anyone they invite
  • Adult Schedule is the “product”

He explained that this helps teachers to know how to focus their time and energy and it helps the parent/student continue to develop their plans.

Transition/Collaboration meetings

  • Held outside of ARD process (more informal, takes pressure off)
  • Each EXIT Advisor coordinates and leads one per month
  • Agenda is set according to the invitees
  • Potential stakeholders/invitees are: adult student, parents/ family, LEA, Adult Agencies, TSBVI team members, potential employers.

Home/ Community visits

  • Start early- helps TSBVI know what they are preparing students to go back to
  • As the Adult Schedule takes shape, investigate potential work sites, colleges.
  • Help prepare LEA to develop Transition Services when the student returns

Katy ISD Pilot Program – Mr. Doezema explained a pilot program with Katy ISD as follows:

  • When meeting with districts that have students returning home. Staff want to explore ways to return them to the community while still eligible for services, often we are met with resistance: lack of opportunity, lack of resources, etc.
  • We are currently working with Dr. Mitchell and Katy ISD on a case study that we plan to use as an example of the way this collaborative adult life planning process works.
  • We have identified an EXIT student who is from Katy ISD who is in her first year of EXIT. Her post school goal is to live with her mom and work in a nursing home.
  • There is a nursing home called Sundance in Katy with which the district has a relationship. They believe that this student will be able to work there while receiving services from the district and, if it goes well, continue to work there when she is no longer eligible for services.
  • We are meeting with Dr. Mitchell and the district monthly through Zoom Meeting to continue to make plans.
  • Recently, members of the Katy team talked with Sundance about our student and in order to learn more about specific roles/tasks she could perform.
  • We now have a list of very specific things we can work on with the student to prepare her for that environment.
    The student will return to Katy ISD next fall to start working in the nursing home with the support of the district.

Range of Students/ Range of Outcomes:  Mr. Doezema explained that they serve a variety of students with a variety of skills, interests, and support needs. They seek to provide Transition Services and to prepare students for post-school outcomes that are equally varied.

Mr. Doezema gave examples of some of the recent post school outcomes including:

  • Customized/ supported employment (job carving)
  • Entrepreneurship – A former student has opened a coffee shop in an art gallery.
  • Competitive employment
  • Community College (university prep and certification programs)
  • University

Success Stories:  Maribeth Betton shared success stories with the board explaining the instructional focus is based on the Expanded Core Curriculum (ECC) and the student’s individual life plan and needs. She explained that the transition planning process looks different for each student and is based on a number of factors including their abilities, community resources, family support, access to agency supports and services, and post-secondary goals. Ms. Betton said that involving the stakeholders who will be supporting the student in the planning process into their adult life is key.

Example #1: Ms. Betton explained that this is how it should look for a student who is returning to their home community and for whom it has been determined special education services are necessary to assist with generalization of skills to the home community. Ms. Betton said that since this student’s plan was to return to his home community to start his independent adult life, it made sense to incorporate his school district into the process. Ms. Betton stated that to accomplish this, during his second year of EXIT, they began the collaborative process of returning him to his home district for 18+ services. She said that in order for him to be successful and for there to be a sustainable outcome, he needed to return to his community with supports and services in place from his district. Ms. Betton explained that over the course of the year, they conducted a number of transition collaboration meetings that included his primary stakeholders - TSBVI, staff, parent, district, and TWC. They also completed visits to the district and his home community to explore possible places of employment, to practice public transportation, to identify resources he would need to utilize, and ways in which he could contribute to his household. Ms. Betton said that the in-person meetings with the district were an opportunity to creatively problem solve and generate ideas for integrating him into the community upon his return. She said that when the student returned home, he was placed in the workplace with support services provided by the district. This initial work experience eventually became the place where he remains competitively employed full-time to this day. The student aspires to keep moving up the ladder with on-the-job training to become the manager of this fast food restaurant.

Example #2: Ms. Betton stated that this student’s home community was a small rural town in east Texas. Due to a lack of resources and opportunities that were aligned with the student’s post-secondary goals, her plan was not to return to her home community to start her independent adult life, but rather attend a certification program away from home that would give her the skills she needed to live independently. Ms. Betton explained that since her plan did not involve support from the district, the primary stakeholders that needed to bring her plan to fruition were TSBVI staff, family, TWC and the certification program staff. Ms. Betton said that through on-site visits, a great deal of communication and planning with her TWC counselor, and impressive time management skills on the part of the student, this student enrolled, was accepted and attended the PATHS Program at Texas A&M where she graduated with her certification as a direct support professional. Ms. Betton stated that the student is currently employed in her field of choice and lives independently with two roommates in College Station where she is exploring further educational opportunities through continuing and community education offerings.

Anne Corn commended Mr. Doezema and Ms. Betton on the work they are doing. Dr. Corn asked what the greatest challenges were. Mr. Doezema stated that it can be challenging to get students who are older but who may need some of the more basic programming. Ideally students would begin at the beginning, which is not always possible with time and age constraints. Mr. Doezema also said that it can be challenging to educate districts about transitioning and what it might look like for a particular student. He stated that they must get creative and work past some initial thoughts that there is nothing available for a certain student in a certain town. Dr. Corn was pleased to hear they were teaching personal finances. Bobby Druesedow asked how well TWC was responding to their role. Mr. Doezema stated that it varied greatly. Ms. Betton added that with all of the recent changes, there is still some unsureness about division lines. Mr. Doezema added that Kevin Markel is very helpful. Dr. Corn asked if Mr. Doezema or Ms. Betton have any input on what is being taught to new teachers regarding transition. Dr. Corn asked if they could share their information with new teacher classes. Joseph Muniz was struck by the individualization of services for students and what good work they are doing. Mr. Muniz asked that Mr. Doezema follow up with Dr. Corn's question about input into new teacher curriculum. Mr. Daugherty suggested that an available avenue might be through the Texas Action Committee and the Personnel Prep Advisory Group that meets with all of the universities. Mr. Daugherty said realistically he did not see them adding much more on transition services than they are already doing.

Consideration of Approval of Minutes of September 28 and 29, 2017 Board Meetings: Bobby Druesedow motioned that the minutes be approved as submitted. Michael Garrett seconded the motion and the Board voted unanimously to approve the minutes from September 28 & 29, 2017 meeting.

Report from the Finance Committee

a. Consideration of approval of board polices:
CDA Other Revenues: Investments: Michael Garrett stated that the Finance Committee reviewed Board Policy CDA for Investments. Mr. Garrett said that the only change is the revision of the policy name. The motion to approve came from Committee therefore no second was needed and the Board voted unanimously to approve policy CDA as amended.

b. Consideration of approval of renewal of Nolan County farm contracts: Joseph Muniz asked if the property had been inspected recently. Mr. Daugherty said he had gone to the area of the property but had not gone onsite to inspect. He said everything looked fine and that it is very rural property. The motion to approve came from Committee therefore no second was needed and the Board voted unanimously to approve the renewal of the Nolan County farm contracts.

c. Report on maintenance, annual inspection, and recommendations for maintenance and repair of the campus residence: Mr. Garrett reported that Brian McDonald met with contractors and that it may be on the schedule in the next 90 days to repair the windows and paint the Superintendent’s residence.

d. Consideration of approval of Investment Report: Mr. Garrett reported that the Investment Report balance at 8-31-2017 was $836,141.75. Mr. Garrett stated that the investments consist of 2 CD’s at First National Bank of Bellville totaling $200,000.00, 1 CD at ABC Bank of Austin totaling $240,000.00, 1 Legacy money market and checking accounts with a total of $247,199.73 and the Texas Class Investment pool totaling $148,942.02. Mr. Garrett reported that the total earnings for the period were $8,637.55. The motion to approve came from Committee therefore no seconded was needed and the Board voted unanimously to approve the investment report.

e. Consideration of approval of receipt of gifts and donations of over $500: Mr. Garrett stated that there were no gifts and donations of over $500 for this period. Mr. Garrett said that TSBVI received a total of over $60K in donations for fiscal year 2017.

f. Consideration of approval of request for expenditure of gifts and donations: Mr. Garrett stated that there were some undesignated funds which amount to approximately $9,700, of which $5,000 was allocated to Community-Based Instruction and $3,000 to the Point Venture Lions Club Project with the remainder to special events. Mr. Garrett stated that these accounts overspent during the year so the undesignated donations will supplement the original budgets. Anne Corn asked what the Point Venture Lions Club Project was. Pam Darden said she would have to check with Gloria Bennett to find out. The motion to approve came from Committee therefore no seconded was needed and the Board voted unanimously to approve the request for expenditures of gifts and donations.

g. Review of budget reports:

  • Operating Budget Expenditure Report: Mr. Garrett reviewed the budget expenditures which were as follows: The benchmark for expenditures at 8-31-2017 was 100%. The percentage of the appropriated budget spent by strategy as of 8-31-2017 were: Classroom Instruction 98%, Residential Program 93%, Summer and Short-Term Programs 112%, Related and Support Service 93%, Outreach –Technical Assistance 92%, Outreach – Teacher Preparation 96%, Central Administration 99%, Other Support Services 86%, and the Total State Treasury Budget Expended was 95%.
  • Legacy Revenue Budget Report: Mr. Garrett reported that revenues received during fiscal year 2017 totaled $799,866.29. This is 100% of the projected Legacy Revenue Budget. The total consists of revenue from the following sources:

Broday Trust Income $779,197.26 

Oil & Gas Royalties $933.24

Nolan County Farms $11,098.24

Interest Income $8,637.55

  • Legacy Operating Expenditure Budget Report: Mr. Garrett reported that the expenditures for fiscal year 2017 totaled $920,566.00 which is 70% of the available budget. He further stated that the fund balance in each fund will be rolled forward into fiscal year 2018.

h. Report from Wells Fargo on the Bert E. Broday Trust Fund: Mr. Garrett stated that representatives from Wells Fargo reported on the performance of the funds and asset allocations. Mr. Garrett stated that Susan Morrison asked several questions and Committee members engaged in conversation. He said that Wells Fargo seems receptive to suggestions and hopefully will make the reports more accessible. Mr. Garrett said they seemed to be very engaged with the account and with TSBVI as an organization.

Report from the Audit, Compliance, and Management Review Committee

a. Consideration of approval of board policies: Mr. Muniz announced that there were several policies brought before the Committee for approval as listed below. Mr. Muniz stated that the Committee recommended approval therefore no second was needed and the Board voted unanimously to approve the following policies.

BBFB Ethics: Prohibited Practices

BDFB Internal Organization: Citizen Advisory Committees

BFB Policies

b. Report from the Internal Auditor:  Consideration of approval of Public Funds Investment Act (PFIA) Audit Report: Joseph Muniz stated that there was one finding in the report which dealt with the continuing education requirements for the Chief Financial Officer. He stated that there was a requirement for a certain number of continuing education hours which was not met. The Committee discussed it and Mr. Daugherty assured the Board that a process is being put into place to assist in monitoring those hours more efficiently. Mr. Muniz stated that he asked Mr. Daugherty to look at the way training is tracked from a broader view in order to assure that training hours are tracked and met. The recommendation to approve came from Committee therefore no second was needed and the Board voted unanimously to approve the Public Funds Investment Act.

c. Consideration of approval of hiring process for new Internal Auditor, job description and compensation:  Mr. Muniz announced that the Board would now recess the open session and convene in a closed meeting to discuss the following item listed under agenda item #7c, Consideration of approval of hiring process for new Internal Auditor, job description and compensation in conformance with Texas Government Code Section 551.074 Personnel Matters and Section 551.071 Consultation with School Attorney. Mr. Muniz stated that no voting would take place in the closed meeting. He added that any action the board wished to take as a result of discussion in closed meeting would take place after the board reconvened in the open meeting. At 12:42 p.m. the meeting went into closed session with Bill Daugherty, Kate Mainzer and Susan Morrison also staying for the closed meeting. Mr. Muniz announced that it was now 1:04 p.m. and the board was convening into open session. Joseph Muniz stated that the board had completed its discussion and asked if there was a motion. Bobby Druesedow motioned to approve the hiring process for the new Internal Auditor, job description and compensation. Mike Hanley seconded the motion and the Board voted unanimously to approve.

Annual Report on Complaints about Discrimination or Harassment:  Kate Mainzer reported that there were no discrimination or harassment reports this year. Mr. Muniz asked that Ms. Mainzer explain what training TSBVI provides regarding discrimination and harassment. Ms. Mainzer stated that staff are required to attend this training within 30 days of employment. She stated that usually the training is received within a couple of days of employment. Ms. Mainzer said that TSBVI is required to repeat the training every two years by statute, but TSBVI provides the training every year. Ms. Mainzer further stated that the managers are very good about attending to these types of discussions quickly and refer them to her immediately if needed. Ms. Mainzer stated that most of the time it is something that someone just wants to talk about and is not an ongoing issue or something that needs to be investigated. She further said that staff are encouraged to speak up right away if there is a problem. She said that often a person may make a statement but not mean it the way it was construed. A simple conversation usually clears it up. 


Discussion of Initiating the Superintendent’s Annual Performance Appraisal for the January Board Meeting: Kate Mainzer stated she would send copies of the previous year’s evaluation and a report on progress of goals. She said she will send it out in December with a specific date for its return so that she can compile all of the information by the next board meeting.

Discussion of Initiating the Internal Auditor’s Annual Performance Appraisal for the January Board Meeting: Kate Mainzer stated that the same process would be taken for the Internal Auditor's Annual Performance Appraisal as for the Superintendent’s appraisal.

Report on Achievement of Objectives for 2016-2017 from the Agency Strategic Plan and the Annual Improvement Plan: Susan Houghtling reported that TSBVI develops measurable objectives of progress every year as required by state agencies in the Agency Strategic Plan for which we are held accountable to the state legislature. She continued that as required by school districts, an Annual Improvement Plan is developed that includes measurable objectives as well as other objectives that cross over into all the supporting divisions in the school like the Business Office, Human Resources, etc. Ms. Houghtling began with Chart #1 which is the "Percent of Comprehensive Program Students Achieving Moderate to Substantial Progress on Every Area of the Core and Expanded Core Curriculum." Ms. Houghtling stated that the charts show five years’ worth of data if they have that much available and also shows the standard that was set for that objective. Ms. Houghtling reported last year’s projection was 70% and is one of the accreditation standards. Ms. Houghtling stated that they achieved 71.85% last year. She further stated that a higher standard was set for the Legislative Budget Board (LBB) based on how well the objective was accomplished in past years but that TSBVI did not meet that standard this year. Ms. Houghtling stated that Debra Sewell met with the Program Committee in September and gave a comprehensive report on this particular objective. Ms. Sewell told Ms. Houghtling that she thought the lower score might be tied to the number of independent living skills assessments that were completed last year. A far higher number were completed last year than in past years. Ms. Sewell also said that it was very difficult to give intensive instruction in all of the areas of which people chose to evaluate and that in future years they will try to limit the number of living skills assessments. Ms. Houghtling reported that they had achieved 97% in independent living skills year before last and last year it went down to 79%. Mr. Muniz asked for clarification on “limiting the number” and Ms. Houghtling stated they would limit the number of independent living skills assessments being done. Mr. Daugherty said that people did assessments on more areas than which they taught. Mr. Daugherty added that they want to focus in on the most obvious assessments that need to be done and teach to those rather than going very broadly with assessments and not actually teaching to each area of it. Mr. Daugherty also said that this area is such a high standard because it is substantial progress in every area of the curriculum. Mr. Daugherty added that the 71% will come up next year. Anne Corn asked if sensory development will be added for next year. Ms. Houghtling said she believed she has heard that is true.

Ms. Houghtling stated that the second chart is tied to the first chart in the sense that it breaks down marginal and substantial progress by subject area. The chart displays that the highest score of 100% was obtained in Compensatory Skills which is related to braille, regular print, large print and also 100% in Self-Determination. Ms. Houghtling continued that the next scores which came down were 98% in Career Education, 97% in Assistive Technology as well as in O&M and Social Studies.

The next chart Ms. Houghtling presented was "Percent of Statewide Assessment Tests Passed" which is related to STAAR Grade 3-8 assessments, STAAR End-of-Course and STAAR-Alt2 assessments. Ms. Houghtling stated that the standard set with the LBB last year was at 60% but TSBVI only achieved 46.11% which was lower than accomplished in prior years. Ms. Houghtling stated that Valerie Bradshaw spoke to the Program Committee at great length about this score. Ms. Bradshaw reported that the population has shifted with students requiring modified testing but STAAR Modified Evaluations are no long available. Ms. Bradshaw also reported to the Program Committee that many students learning below grade level don't qualify for STAAR-Alt. Ms. Bradshaw reported that regardless of the grade level placement, they are instructed at the level the student requires which may be several grade levels below their identified grade level which can impact the scores. Ms. Houghtling stated that she believed it was a statewide issue, not one of just TSBVI. Mr. Muniz asked if there had been any feedback from the LBB. Ms. Houghtling said there was not but that they have to explain it to them when they submit the data in October. Mr. Daugherty stated that they will ask for an explanation in hearing and he will be prepared for that.

Ms. Houghtling stated that the next chart is also titled "Percent of Statewide Assessment Tests Passed" and is a new indicator developed with TEA and is also one of the accreditation standards. Ms. Houghtling said that this chart only includes STAAR 3-8 and STAAR End-of-Course. The results for the State of Texas fell at 31% and TSBVI exceeded that at 35.04%.

Ms. Houghtling reported that chart 3 was "Percentage of English Language Learner Students Meeting the Passing Standard on Grades 3-8 Reading Exams and English End-of-Course State Assessment" which had a standard of 70% and received a 72.76% passing rate.

Ms. Houghtling said that chart #4 was the "Percent of Graduated Students from the Past Five Years Engaged in Productive Activities" which are defined as being employed for pay or not for pay, participating in post-secondary education or training, being a homemaker with dependents, or engaged in volunteering on an ongoing basis. Students with ongoing health issues that preclude them with participating in those activities are excluded. Of 114 graduates, TSBVI were able to locate 52. Ms. Houghtling said that roughly 80% were considered to be engaged in productive activities. Ms. Houghtling stated that just looking at students who were employed for pay or engaged in post-secondary activities and also being employed, that fell at 44%. She further stated that if you include those that were not employed but were in post-secondary education or training it went up to 62%. The standard set with the LBB was 70% so TSBVI did exceed that standard.

Ms. Houghtling continued with chart #5 which was "Percent of Major Instructional Areas in Comprehensive Programs in Which the Student's Progress was Rated as Satisfactory, Very Satisfactory or Outstanding by at Least 90% of LEAs, Parents and Students.” Ms. Houghtling reported that the 10 areas that were rated including O&M, Special Student Needs, Inter-Personal/Social/Emotional Skills, Rec/Leisure, Adaptive Technology, Vocational Skills, Communication/Language Development, Community Participation Skills, Independent Daily Living Skills and Academic Skills. Ms. Houghtling added that they were asked to rate each goal on a 5-point scale with 1 being outstanding, 2 very satisfactory, 3 satisfactory, 4 unsatisfactory and 5 very unsatisfactory. They wanted 90% of those respondents to say that they were at least satisfied in each of the ten areas. Ms. Houghtling reported that they were able to accomplish that goal with 100% achieved.

Ms. Houghtling moved on to the chart #6 which is `"Percent of Students Attending Short-Term Programs Demonstrating Progress as Measured by Pre- and Post-Assessment". Progress is defined as acquiring at least 70% of the skills taught to them and it doesn't include students that are in the weekends programs or the distance learning programs but it does include the rest of the students. She said that looking at 49 students, 46 demonstrated at least 70% of skills taught and achieved 93.88%. Ms. Houghtling said that the next three charts were for Outreach and concerned customer satisfaction. Ms. Houghtling said that they wanted to find out from LEAs and parents if their workshops and/or consultations provided were at least very satisfied or considered their progress in knowledge and skills to be very satisfactory or outstanding. The goal was to achieve at least 85% and they achieved 91.32%. There were about 1,417 survey responses.

Ms. Houghtling continued with chart #8 that asked the same people how they rated the effectiveness of the consultation or workshop. The standard was 85% and they achieved 92.88%. The final chart for Outreach was the "Percent of Outreach Customers Agreeing There was a Positive Change for the Student, Staff or Family as a result of School Consultations" with a standard of 90%. Ms. Houghtling reported that 100% agreed there was a positive change.

Ms. Houghtling stated that chart #10 was the "Satisfaction with Short-Term Programs' Student Experiences" which Ms. Houghtling reported was met at 95.08% with a 90% goal set. Ms. Houghtling stated that chart #12 was "Percent of Students Whose LEAs and Parents Rated their Learning Experiences in Summer Programs as Very Satisfactory or Outstanding" with a standard set at 90%. Ms. Houghtling reported that they exceeded the standard with a 96.43%.

Ms. Houghtling reported that the last three charts were tied to Action Plans in the Annual Improvement Plan and 12 of the 18 objectives were achieved with 3 being partially achieved and continued into the current year and 2 were not achieved. The two not achieved related to decreasing travel advances by staff and meeting statewide historically underutilized business purchase goals which is also being addressed much more seriously this year due to new leadership in the business office. Ms. Houghtling reported that overall, TSBVI achieved 21 out of 28 objectives with a 75% achievement rate. Ms. Houghtling read several comments from parents and LEAs regarding their child's/student’s participating at TSBVI which are always the most rewarding part of the process. Many parents, school districts and Outreach participants praised the exemplary work of TSBVI and its staff.

Consideration of Approval of TSBVI’s Vision, Mission and Philosophy Statements and Long Range Goals: Bill Daugherty said that essentially the only change is the spelling of the word DeafBlindness. Anne Corn asked that next time, parents be added to the philosophy. Bobby Druesedow made a motion to approve with the spelling change. Michael Garrett seconded the motion and the Board voted unanimously to approve the TSBVI's Vision, Mission and Philosophy Statements and Long Range Goals. 

Report on School Safety and Security Audit: Mr. Muniz announced that the board would now recess the open session and convene in a closed meeting to discuss the following item listed under agenda item #13, Report on School Safety and Security Audit in conformance with Texas Government Code Section 551.076 Deliberation Regarding Security Devices or Security Audits. Mr. Muniz stated that no voting would take place in the closed meeting. Any action the board wished to take as a result of discussion in closed meeting would take place after the board reconvened in the open meeting. At 12:09 p.m. the meeting went into closed session with Mr. Daugherty, Susan Houghtling, Brian McDonald and Robert Woodruff also staying in the closed meeting. Mr. Muniz announced that it was now 12:40 p.m. and the board was convening into open session. He stated that no action would be taken by the board at this time. 

Report from the Superintendent

a. Campus visitors and activities: Bill Daugherty highlighted some of the many activities happening on campus lately including Space Camp, White Cane Day, Tennis Tournament, Swim Meet, Youth National Goal Ball Championship and Parent Weekend including a 100 Year Anniversary Commemorative Video. Mr. Daugherty said that Short-Term Programs have been very busy with Tactile Graphics, Technology for Access to Math, Low Vision Tools, Assistive Tools in Technology, and Science. Mr. Daugherty continued with Outreach activities including Intervener Team Model, Family Transition Weekend, SWOMA Conference, Mentor Center, Webinars, Math Teacher Survival Guides, CVI Study Group, Visual Arts, Monocular and Telescopes and STAAR Administration Training.

b. Curriculum sales and projects: Mr. Daugherty stated that the curriculum sales totaled $155,281 during the last year.

Report of Completion of Board Member Training Requirements for the Past Year: Joseph Muniz reported the following: for the 2017 calendar year, Board members beyond their first year of service were required to receive an update on Texas Education Code, a Tier 2 Team Building session with the entire Board and Superintendent, and 5 hours of Tier 3 continuing education. Contract management training was also required to be completed by September 1, 2015. Completing the annual required continuing education is a basic obligation and expectation of any sitting board member under State Board of Education rule.

Following are the training hours received by current members of the Board:

Mary Alexander: Exceeded the required 5 hours of continuing education with a total of 6 hours. Needed an update on Texas Education Code and team building.

Anne Corn: Met all training requirements and exceeded the required 5 hours of continuing education by completing 12 hours.

Caroline Daley: Needed the update to Texas Education Code, a team building session and 5 hours of continuing education.

Bobby Druesedow: Met the requirements for the update to Texas Education Code training and for team building. Received 3 of the required 5 hours of continuing education.

Michael Garrett: Met all training requirements including receiving all of the required 5 hours of continuing education.

Michael Hanley: Met the requirements for the update to Texas Education Code training and for team building. Exceeded the required 5 hours of continuing education with 8 hours of training. Needed contract management training.

Joseph Muniz: Met all training requirements and exceeded the required 5 hours of continuing education by completing 5.75 hours including a portion of which related to the duties of the Board President.

Lee Sonnenberg: Met all training requirements and exceeded the required 5 hours of continuing education by completing 5.75 hours.

Mr. Muniz asked the board members to report any discrepancies to Susan Houghtling or these reports would go in the record as is.

Discussion of Scheduling Board Training for the Next Year Based on the Framework for School Board Development: Joseph Muniz asked that Susan Houghtling come up to discuss this subject. Mr. Muniz said that January was being considered for Teambuilding. Susan Houghtling said that Mary Alexander had participated in a teambuilding exercise called "Friday Night in the ER" which is a board game with 4 per table where team members will make quick decisions then discuss how each could have done better. The facilitator is Bob Hamburger out of New Jersey to provide the training at a reduced fee of $1,200 + travel and expenses. Mr. Hamburger said the training would take about three and a half hours. The game will be made accessible. Mr. Hamburger expressed that the more participants the better. Mr. Muniz asked Mr. Daugherty what he thought. Mr. Daugherty stated that he thought the Management Team for sure and after discussing it maybe add some of the directors. Board members expressed that they also would like to have more people join the game. Mr. Muniz asked if everyone agreed to "Friday Night at the ER". Everyone agreed. Mr. Muniz asked Susan Houghtling what other training would be needed. Ms. Houghtling said that they would only need 5 hours of continuing education which should be chosen from the Framework for School Board Development. Bobby Druesedow suggested they see what they learn in teambuilding first. Mr. Muniz thought that was a good suggestion and said they would make that decision later. Mr. Muniz stated that Susan Morrison would be able to provide some training for the Board as well. Susan Houghtling asked what time they would like to start the January training. Mr. Muniz said the 1:00 p.m. start time would be fine.

Discussion of Future Board Meeting Topics: There were no topics raised.

Announcements: There were none.

Adjournment: Bobby Druesedow made a motion to adjourn the meeting. Anne Corn seconded the motion and the Board voted unanimously to adjourn the meeting at 1:10 p.m.